Digital Partnerships at San Francisco Public Library: So Many Suitors, So Little Time
What we digitize Formats: books, photographs, government documents, magazines and journals, AV, maps Selection: --Unique, local materials with an emphasis on San Francisco history or gov docs --Popular, heavily used --Fragile --Public domain and orphan works
Mission driven “The San Francisco Public Library system is dedicated to free and equal access to information, knowledge, and the joys of reading for our diverse community” Digital assets freely and widely available Items bought with public money should remain public, not tied up in a subscription database or website
Constraints Technological: --Don’t host on our page; link to digital objects on partner sites --Storage: Some in-house, some outsourced --Little IT knowledge or support Cataloging and workflow: --Initial resistance, not onboard with OPAC changes, standards and metadata Staffing: recently hired
Digitizing In-House Photographs (40, 000+ online) Branch history vertical files. New model using staff and volunteers. Flatbed scanners
Partnerships that worked Internet Archive Genealogical Society of Utah/Familysearch David Rumsey
Internet Archive (IA) Several discrete contracts/projects with them: two Friends of Library grants, outside funder, one workforce grant with SFPL, recent LSTA grant, and upcoming contract
SFPL OPAC
Individual bib record
Link to IA
IA Pros and Cons Pro --Cheap (. 10 per page for scanning and processing) --Easy, esp. on-site --Digitize bound materials and microfilm --They host and store, give us copy of digital files --Pull metadata from our OPAC --Experiment and innovate, train volunteers and staff Con ◦ --Early damage (led to special workflow) ◦ --Size constraints ◦ --Poor search interface on IA site
GSU/Familysearch They approached us Had one staff person on site for 2 years Digitized with a camera on a stand Agreement that each of us would receive a set of digital images to use as wanted We have 7 hard drives from them They would index and distribute on Familysearch, a free publically accessible website
Familysearch
Familysearch pros and cons Pro ◦ ◦ ◦ ◦ Many formats (large volumes to index cards) Free! with our own copy on hard drives Good quality Much is indexed with more to come Con They chose documents to digitize Not hosted on our site and no link to SFPL Poor credit/branding for SFPL Very slow indexing, depends on volunteers
David Rumsey maps, davidrumsey. com
Rumsey Pros and Cons Pro ◦ Free! And we have a digital copy ◦ Oversize, high quality with value-added frills, like georectifying ◦ Created metadata ◦ Available on his website, highlighted in blog Con ◦ Not on our site, not linked yet ◦ Not great branding for SFPL
Left at the altar
Courtships that did not work out Google books Alexander Street Press Yearbook Archives (part of Memory. Lane. com, previously Classmates. com)
Tips It’s ok to start small Be sure to get a copy of your digital assets from your partner Your institution should own or share copyright to the digital assets with your partner Does the branding/credit line work for your institution? Move digitizing from grant/project funds to permanent budget item
Future Plans SFPL Digitization Center (for other libraries, cultural institutions and public photo days) Digital Public Library of America (DPLA) http: //lj. libraryjournal. com/2013/04/future-oflibraries/whats-is-the-dpla/ Manuscripts, AV materials, newspapers Private funding offers, ex. Milk Papers Permanent budget line for digital projects Digitizing doesn’t end
Happy Digitizing! Susan Goldstein, City Archivist San Francisco History Center San Francisco Public Library sgoldstein@sfpl. org 415 -557 -4563
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