Digital Long-term Preservation Service in Finland DLM Forum

Digital Long-term Preservation Service in Finland DLM Forum Members Meeting 13. 5. 2011

Digital preservation in Finland • 2000 SÄHKE work initiated • 2005 SÄHKE 1 national standard – Case mgmt requirements to records mgmt & Metadata model • 2006 VAPA work initiated – Ingest, preservation and service • 2009 SÄHKE 2 standard – Information mgmt requirements • 2011 VAPA completed – Information service with ASTIA service in-house project • 2014(? ) SÄHKE 3 standard – Databases and registers – Flexibility added to Metadata model

What is VAPA Services

VAPA Main Items • • Ingest and submission Workflow Management User Management Security ASTIA integration Piloting Organization’s access to own content

Ingest and submission • SÄHKE 2 standard – – – Requirements on case mgmt Metadata model XML schema Transfer instructions Workflow driven Security through signature • AIP sustainability

Submission prerequisites • • • Permission to preserve digitally Content complying to SÄHKE 2 standard Organizational readiness Technical readiness Transfer agreement

SÄHKE 2 standard

Workflow Management • • • SDB 4 Workflow engine Suitable for SÄHKE 2 standard Transparency Error logging Managing workflows by ourselves Error action: Warning, cancel, halt

Workflow process

User Management • • Based on Liferay Synchronization with LDAP Transfer agreement Organizations, groups and roles Access rights to preserved content ASTIA integration Most concerns

Security • Much emphasis on security • Auditing documents – Describing processes, conventions • Auditing environment – Security stress test • Auditing system source code • Auditing pilots

Piloting Findings • Increase publicity and confidence • Increase organizational readiness • Implementation and deployment – – – At organizational level Many tasks to perform Comply with SÄHKE and security requirements Certification of case mgmt systems (RDMS) Auditing SÄHKE conformance • Resourcing – Training and support

Test Findings • Complex testing – Configuration – Unique submissions • Testing tool to produce • Test report tool • Change mgmt • Regression testing – Also required for production phase

Information service • ASTIA and VIRPA services • Unassigned content: organization – From its own operating system – VIRPA service with original, stored Ids • Assigned content – National Archives – Organization disposes assigned content

ASTIA integration • User interface of content utilisers – Querying all content resources • Paper and digitized content • Born digital content • OAI-PMH harvesting interface • Delivering DIP and records – Synchronous, asynchronous – Security, Session control • Common User Management – Access rights management – Identification, registration and login

Organization access to own content – VIRPA service • Reliable integration between systems – Government office system <> VAPA • Security audit required at organization • Organization keeps Metadata of transferred records and cases • Organization uses stored original ID’s • Organization’s access rules access

Future of digital preservation • All administration 2015? (government, municipalities) • Preservation of fixed term content 2015? • SÄHKE 3 implemented in VAPA 2015 – – SÄHKE 3 will define Metadata model for databases SÄHKE 3 preliminary work started SÄHKE 3 standard 2014 Database submissions from 2015