DEVELOPING NATIONAL ROLLING STOCK STANDARDS Aus Rail 2006

DEVELOPING NATIONAL ROLLING STOCK STANDARDS Aus. Rail 2006 1

Introduction l Context l Preparation & support activities l Standards authoring activities l Validation activities l Approval & publication activities l Conclusion Aus. Rail 2006 2

CONTEXT Aus. Rail 2006 3

RISSB l Rail Industry Safety and Standards Board l Wholly owned entity of the Australasian Railway Association l Formally known as the Code Management Company l Responsible for development of the Australian Code of Practice Aus. Rail 2006 4

Industry rolling stock standards l ANZR/ROA Manuals – up to 1992 l Draft Vol. 5 COP – circa 2002 l Australian Rolling Stock Standards – from 2005 Aus. Rail 2006 5

Australian Rolling Stock Standards Cover Australia, not just the interstate network l 34 subject areas across 4 categories = 136 l – Locos ; Freight ; Passenger ; Infrastructure maintenance vehicles 8 published, 24 imminent, 20 being drafted l Spreadsheet-based documents l Use performance-based requirements to allow for innovation l Aus. Rail 2006 6

PREPARATION & SUPPORT ACTIVITIES Aus. Rail 2006 7

Project initiation l RISSB sees need (from industry input) l RISSB requests COP Manager to commence project l Oversight group created - Standards Group (industry rep's) l Project Manager (PM) appointed Aus. Rail 2006 8

Plan l Standards Group - agree overall goal & objectives, scope and methodology l Project Plan developed to document overall goal & objectives, scope and methodology l Project Risk Management Plan developed Aus. Rail 2006 9

Standards structure & content l Topics agreed l Sources identified l Format agreed l Layout pro-forma developed l Requirements quality needs identified l Authoring specification developed Aus. Rail 2006 10

Risk methodology l Risk methodology agreed l Hazard Trees developed - initial version l Master Hazard Register developed initial version Aus. Rail 2006 11

Risk maintenance l Hazard Trees & Master Hazard Register updated with new or modified hazards identified: - during authoring - during validation l Revised Hazard Trees published on ARA website Aus. Rail 2006 12

Project budget approval l Project Gantt chart developed - initial master version l Project budget & cash flow developed l Plan and budget accepted by Standards Group l Plan and budget approved by RISSB Aus. Rail 2006 13

Communication l l Communication Plan developed Presentations to industry Mail-out list developed PM provides bi-monthy progress reports to the Standards Group: - l Overall % progress Achievements Status of standards under development Earnt value progress) PM supplies information to ARA for creation of the Rolling Stock Standards webpages on the ARA website. Aus. Rail 2006 14

Standards Group meetings l Bi-monthly Standards Group meetings l PM develops agenda for each Standards Group meeting l PM issues agenda and progress report 1 week prior to each Standards Group meeting l PM drives and minutes the Standards Group meetings Aus. Rail 2006 15

STANDARDS AUTHORING ACTIVITIES Aus. Rail 2006 16

Budget & costs for standards l Budget modified based on experience l Standards Group nominates standards to be developed forthcoming year. l RISSB approves/modifies list and budget l Earnt value analysis for tranche of standards created by PM l Earnt value analysis updated monthly based on consultant invoices & progress reports Aus. Rail 2006 17

Obtaining resources l Request for Services tender documentation developed - contract conditions and brief l Identify suitable consultants l Issue tender and obtain responses l Assess, clarify/resolve issues, and nominate winners l Standard Group approves/modifies selected resources l RISSB awards contracts for authoring and validation Aus. Rail 2006 18

Authoring documentation l Relevant standards & interface requirements obtained from Track Managers l Specific standards pro-forma documentation developed - blank standards and hazard register l Subject matter (Minor Elements) and relevant sources document developed for each Major Element l Glossary of previously used terms developed l Project Gantt chart updated with detailed activities for latest standards being developed Aus. Rail 2006 19

Standards commencement l l l Issue relevant part of Project Gantt chart to authors and validators Timing confirmed by authors and validators ARA website updated with standards to be developed and proposed timings of industry reviews ARA fortnightly update issued with proposed standards identified. List of proposed standards and timings sent to contacts on mail-out list Issue authoring documentation & first draft stage budget to authors just prior to scheduled commencement Aus. Rail 2006 20

First draft l Fortnightly progress reports & drafts by author l PM reviews & comments on working drafts l Author completes first drafts l Author completes hazard register Aus. Rail 2006 21

First draft review l First drafts reviewed by Standards Group l First drafts issued to any other relevant ARA/RISSB group (eg. Infrastructure Standing committee) l Groups review & comment l Comments & second draft stage budget provided to author Aus. Rail 2006 22

Second draft l Author: – Collates comments & documents a response to each comment – Completes second drafts – Updates Hazard Register l Project Manager: – Does an editorial review of author responses and second drafts – Creates Standards Group (changes in red) and Industry versions – Supplies second drafts & author responses to ARA/RISSB groups Aus. Rail 2006 23

First industry review l l l Second drafts issued to industry contacts on the mail-out list Second drafts issued to any other relevant stakeholders ARA fortnightly update announces standards now available for comment ARA website updated to contain drafts and closing date Responses collected by PM PM sends issued drafts, responses and third draft stage budget to author Aus. Rail 2006 24

Third draft & second industry review basically repeats second draft process, except addition of: l Comment & response document supplied to commenters l Comment & response document placed on ARA website l Industry version of standards has changes in red text Aus. Rail 2006 25

Fourth draft l As per third draft Aus. Rail 2006 26

VALIDATION ACTIVITIES Aus. Rail 2006 27

Validation initiation l Validator provided with: – Validation brief & budget – Fourth drafts – Source documents used for standard development – Outstanding issues – Copies of comments & responses documents – Hazard Trees and Hazard Register Aus. Rail 2006 28

Validation l Validator: – Checks whether all relevant hazards have been identified – Checks whether all relevant hazards have a control – Indicates whether the controls are considered to be good practice – Indicates whether the controls are considered to be appropriate – Creates draft validation report Aus. Rail 2006 29

Draft validation report review l Project Manager: – Reviews draft validation report – Issues draft validation report & PM comments to Standards Group & other relevant ARA/RISSB groups – Issues draft validation report to author, if necessary. Group(s) supply comments l PM collates comments and issues to validator l Aus. Rail 2006 30

Final validation report l Validator revises draft report taking into consideration supplied comments l PM issues final validation report to Standard Group & other relevant ARA/RISSB groups Aus. Rail 2006 31

Final standards l PM issues directions and final validation report to author l Author revises standards, if necessary l Author updates Hazard Register, if necessary l PM performs editorial review and creates final standards Aus. Rail 2006 32

APPROVAL & PUBLICATION ACTIVITIES Aus. Rail 2006 33

Approval documentation l PM creates Approval to Issue document which describes: - Process & timings - Participants - Industry & validation issues - Impact - Bibliography - Copies of industry comments, validation report & final standards l PM creates Development Completion certificate Aus. Rail 2006 34

Sign-off Approval to Issue document and Development Completion certificates issued to Standards Group (& other involved ARA/RISSB groups) l Members sign certificates and indicate agreement or otherwise that standards development is complete l If all group members agree then copies of signed certificates incorporated into Approval to Issue document l Aus. Rail 2006 35

Approval and publication COP Manager issues Approval to Issue document to RISSB and ARA executive for approval and consent to publish l Final standards published via ARA website l Notification of final standards issued to industry via ARA Fortnightly Update l Aus. Rail 2006 36

CONCLUSION Aus. Rail 2006 37

Conclusion l Standards development is a detailed and lengthy process l Key feature is providing feedback to industry participants l Requires active involvement from industry for optimal development Aus. Rail 2006 38

End www. ara. net. au Aus. Rail 2006 39