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Determine Cause of Variances Between Expected and Actual Army G-1 Case Intermediate Cost Analysis Determine Cause of Variances Between Expected and Actual Army G-1 Case Intermediate Cost Analysis and Management 1

People Cost 2 People Cost 2

Terminal Learning Objective • Task: Determine Cause of Variances Between Expected and Actual Results Terminal Learning Objective • Task: Determine Cause of Variances Between Expected and Actual Results • Condition: You are training to become an ACE with access to ICAM course handouts, readings, and spreadsheet tools and awareness of Operational Environment (OE)/Contemporary Operational Environment (COE) variables and actors. • Standard: with at least 80% accuracy • Describe information needs for personnel management • Prepare reconciliation for After Action Review 3

Army G-1 Our mission is to develop, manage and execute all manpower and personnel Army G-1 Our mission is to develop, manage and execute all manpower and personnel plans, programs and policies — across all Army Components — for the entire Army team. • Our vision for the human resource enterprise is a team of HR professionals dedicated to supporting and empowering Soldiers, Civilians, Families and Veterans worldwide in an era of persistent conflict. • We will recruit, retain and sustain a high quality volunteer force through innovative and effective enterprise solutions. • We will ensure HR readiness of the Total Army across the full spectrum of operations. (emphasis added) 4

Army G-1 $68. 5 B FY 2011 Military Manpower Appropriation 5 Army G-1 $68. 5 B FY 2011 Military Manpower Appropriation 5

Monthly Military Personnel Review M 2 PR • Monthly meeting to manage and execute Monthly Military Personnel Review M 2 PR • Monthly meeting to manage and execute • This meeting is chaired by the Army G-1 LTG Bostick and attended by all the principals in personnel and manpower areas • Active Component (MPA) • Reserves (RPA) • National Guard (NGPA) • We will look at the evolution of this meeting towards better cost management and control 6

August 2009 Monthly Military Personnel Review Executive Session Briefing Date 27 August 2009 Location August 2009 Monthly Military Personnel Review Executive Session Briefing Date 27 August 2009 Location 2 E 477 7

Purpose To inform the G-1 on the current status of MILPERS appropriations, crosswalk requirements Purpose To inform the G-1 on the current status of MILPERS appropriations, crosswalk requirements with resources, and to address available resources to support Manning the Force. Brief: Briefed by: DAPE-PRR by: Briefed Approved by: MAR 2011 M 2 PR, Data as of 28 FEB 11 8

M 2 PR Agenda • Opening Remarks • Due Outs from last month’s M M 2 PR Agenda • Opening Remarks • Due Outs from last month’s M 2 PR • Program Assessment Summary • FY 09 Appropriation Review – MPA – RPA – NGPA These are the components of military manpower: Active duty, Reserve, and National Guard pay appropriations • FY 09 Army Force Structure Review • FY 09 Program Charts (Amber/Red) Brief: Briefed by: DAPE-PRR Briefed by: Approved by: MAR 2011 M 2 PR, Data as of 28 FEB 11 9

Assessment Brief: Briefed by: DAPE-PRR Approved by: MAR 2011 M 2 PR, Data as Assessment Brief: Briefed by: DAPE-PRR Approved by: MAR 2011 M 2 PR, Data as of 28 FEB 11 10

Assessment Major Components Brief: Briefed by: DAPE-PRR Approved by: Green, amber, and red status Assessment Major Components Brief: Briefed by: DAPE-PRR Approved by: Green, amber, and red status assessments MAR 2011 M 2 PR, Data as of 28 FEB 11 11

FY 09 MPA Execution Total Requirement = $49. 22 B AR Current Funding = FY 09 MPA Execution Total Requirement = $49. 22 B AR Current Funding = $49. 05 B Brief: Briefed by: Approvedby: SAFM-BUO MAR 2011 M 2 PR, Data as of 28 FEB 11 12

FY 09 MPA Execution AR Total Requirement = $49. 22 B Current Funding = FY 09 MPA Execution AR Total Requirement = $49. 22 B Current Funding = $49. 05 B What is the story? Brief: Briefed by: Approvedby: SAFM-BUO MAR 2011 M 2 PR, Data as of 28 FEB 11 13

FY 09 RPA Execution G Current Funding = $4. 3 B Analysis: Briefed by: FY 09 RPA Execution G Current Funding = $4. 3 B Analysis: Briefed by: Brief: Approvedby: USAR Total Requirement = $4. 3 B Recommendation/Resolution: MAR 2011 M 2 PR, Data as of 28 FEB 11 14

FY 09 RPA Execution G Current Funding = $4. 3 B Total Requirement = FY 09 RPA Execution G Current Funding = $4. 3 B Total Requirement = $4. 3 B What is the story? Briefed by: Brief: Approvedby: USAR MAR 2011 M 2 PR, Data as of 28 FEB 11 15

FY 09 NGPA Execution G Total Requirement = $8. 7 B Current Funding = FY 09 NGPA Execution G Total Requirement = $8. 7 B Current Funding = $8. 7 B Brief: Briefed by: Approvedby: ARNG MAR 2011 M 2 PR, Data as of 28 FEB 11 16

FY 09 NGPA Execution G Total Requirement = $8. 7 B Current Funding = FY 09 NGPA Execution G Total Requirement = $8. 7 B Current Funding = $8. 7 B What is the story? Brief: Briefed by: Approvedby: ARNG MAR 2011 M 2 PR, Data as of 28 FEB 11 17

LTC Mark Gorak • LTC Mark Gorak is the MILPERS Branch Chief in the LTC Mark Gorak • LTC Mark Gorak is the MILPERS Branch Chief in the Plans and Resources Division: G-1 • He attended the Cost Management Certificate Course and left with distinct impressions of two critically needed changes • 1. Masses of data must be translated into information • 2. The AAR is the most important management component • LTC Gorak began changing the culture of the M 2 PR in conjunction with his boss COL Rahe and the G-1 LTG Bostick 18

Check on Learning • What does M 2 PR stand for? • What is Check on Learning • What does M 2 PR stand for? • What is the purpose of the review? 19

Monthly Military Personnel Review • The following three pages are the MPA, RPA, and Monthly Military Personnel Review • The following three pages are the MPA, RPA, and NGPA slides from the January 2011 M 2 PR • Many pages • Thousands of numbers • Break into groups and prepare a summary for LTG Bostick keeping in mind LTC Gorak’s twin goals of • Translating data into information • Setting the stage for an effective after action review 20

urc es so Re FY 11 MPA Execution Mi ss Jan ion FOUO – urc es so Re FY 11 MPA Execution Mi ss Jan ion FOUO – Predecisional G G OSD FY 10 Annualized CRA Total CRA Allotment thru 4 Mar $22. 2 B FY 10 Base + OCO Funding: $52. 21 B Brief: Briefed by: Approved by: FOUO – Predecisional JAN 2011 M 2 PR, Data as of 31 DEC 10 21

so urc es Re ion Mi ss Jan FY 11 NGPA Projected Execution G so urc es Re ion Mi ss Jan FY 11 NGPA Projected Execution G G Brief: Briefed by: ARNG Approved by: COL Kraft MAR 2011 M 2 PR, Data as of 28 FEB 11 22

so urc es Re ion FY 11 RPA Execution Mi ss Jan G G so urc es Re ion FY 11 RPA Execution Mi ss Jan G G FY 10 Base + OCO Funding: $4. 58 B Brief: Briefed by: AR Approved by: COL Fulgham Current CRA Allotment: $1, 956 M Thru 4 Mar 11 Source: STANFINS MAR 2011 M 2 PR, Data as of 28 FEB 11 23

Jan M 2 PR Team Tasks • Prepare one slide summarizing the intelligence input Jan M 2 PR Team Tasks • Prepare one slide summarizing the intelligence input • Prepare one slide summarizing the key issues that G-1 should expect to be answered in the review 24

Group Presentations 25 Group Presentations 25

Monthly Military Personnel Review • Comparison to expectation is a key component of an Monthly Military Personnel Review • Comparison to expectation is a key component of an effective AAR • The following three slides show the same three areas from the previous review in November 2010 • Task: Break into teams and analyze Dec YTD and FY 11 in comparison to the last plan made in November 26

urc es so Re ion FY 11 MPA Execution Mi ss Nov G G urc es so Re ion FY 11 MPA Execution Mi ss Nov G G CRA Allotment thru 3 Dec $9. 2 B FY 10 Base + OCO Funding: $52. 21 B Brief: Briefed by: Approved by: MAR 2011 M 2 PR, Data as of 28 FEB 11 27

urc es so Re ion Mi ss Nov FY 11 NGPA Projected Execution G urc es so Re ion Mi ss Nov FY 11 NGPA Projected Execution G G Brief: Briefed by: ARNG Approved by: COL Kraft MAR 2011 M 2 PR, Data as of 28 FEB 11 28

so urc es Re ion FY 11 RPA Execution Mi ss Nov G G so urc es Re ion FY 11 RPA Execution Mi ss Nov G G FY 10 Base + OCO Funding: $4. 58 B Brief: Briefed by: AR Approved by: COL Fulgham Current CRA Allotment: $806 M Source: STANFINS MAR 2011 M 2 PR, Data as of 28 FEB 11 29

Group Presentations 30 Group Presentations 30

Results mpa ngpa rpa total Dec YTD current previous delta 12740 12610 (130) 1865 Results mpa ngpa rpa total Dec YTD current previous delta 12740 12610 (130) 1865 2032 167 983 1119 136 15588 15761 173 FY 11 current previous 52310 52270 8493 8459 4665 65468 65394 FY 11 delta (40) (34) 0 (74) 1. Interpret and formulate a hypothesis for each variance 2. What should the G-1 expect from the accountable presenter? 31

Getting the Story: After Action Reconciliation Spending What was Expected What was Achieved Delta Getting the Story: After Action Reconciliation Spending What was Expected What was Achieved Delta Reconciliation Format Good News Story Bad News Story Total Explained Case A Case B $X $X - $20 $X $X+$20 ($20) $ $ ($) $20 $ $ ($) ($20) 32

Anecdote • The G-1 immediately took steps to include variance analyses like the one Anecdote • The G-1 immediately took steps to include variance analyses like the one you developed • At the next meeting one General Officer expressed surprise at “his” variance. • He said he had never seen it before and couldn’t explain it. • How should the G-1 react? • What should the G-1 expect? 33

Optional Exercise • Break into teams and brainstorm scenarios where this approach could be Optional Exercise • Break into teams and brainstorm scenarios where this approach could be applied to meetings in which team members currently participate • Pick one and brief it to the class in a slide or two 34