Designing Corporate Information System for cooperation and management

Designing Corporate Information System for cooperation and management of Lithuanian HE & R institutions Kestutis Pocius, Aleksandras Targamadze Kaunas University of Technology, Lithuania Linas Vingelis Office of the Government of the Republic of Lithuania 20 -22 June 2002 EUNIS'2002, Porto, Portugal

The aim of this presentation o Look at Lithuanian HE&R IS from a different perspective; o Pose some ensuing re-engineering issues; o Acquaint you with our Lie. MSIS project; o Provide you with our current activities & expectations. The presentation focuses on ideas & observations from Lie. MSIS WG 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS Profile: 15 State Universities; 7 Colleges; Up to 22 State research institutes; Up to 20 State institutions of science; Up to 150 000 live student records; Up to 20 000 staff (academic) records. Lie. MSIS project WG 2002: 17 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS The Organisational structure of HE & R system in the Republic of Lithuania 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS Information flow modeling 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS: re-engineering issues Complexity increases Richer functionality Increased (need for) interoperability Inter-organizational etc. Time Dimension to Data Drivers: Evolution is a constant E-Business/E-Commerce Virtual enterprises/Networked business Ubiquitous/mobile/pervasive computing … 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS: re-engineering issues "It is especially important for a small campus to adjust its business processes to fit the new system rather than customizing the system to fit existing practices. “ Implementing an ERP system teaches colleges and universities lessons about reengineering business practices 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS: re-engineering issues Organization Management Decision Support & Data Warehousing Budget Formulation Budget Execution Financial Accounting Managerial Accounting Revenue Management Institutional Marketing Market Research Analysis Proficient Marketing Program Management Recruitment & Prospect Service Alumni Services Institutional Development Teaching & Studies Academic Program Development Academic Calendar (Schedule) Student Administration Student Account Management Teaching & Examination Academic Self Services Indicator Planning Application & Preaward Academic Advising & Career Placement Research Management Financial Accounting Reporting to Sponsors Financial Aid Housing Media Services Campus Services Recruitment Personnel Administration Timekeeper Personnel Development Payroll Accounting Inventory Management Facility Management Goods Services Sales & Distribution Property Management Real Estate Management Research & Grants Management Academic & Student Services Human Resource Management Material Services Support Business Support & Learning Portal Organization & Position Management & Procurement Process Management Cash Management & Treasury & Admission Advertising Application Management Self Services Selection Information Export Records Management Workflow Definition Workflow Execution Workflow Monitoring Lifecycle Management Information Retrieval Scope of the automated functionality in Lith HE & R institutions 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lithuanian HE & R IS: re-engineering issues 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project 1. PHARE HERIL (1997 -1999). (German HIS, Swedish LADOK, 1 -rst specification) 2. 2000 ? 3. 2001: National wide programme “Information technologies in HE&R” (ITMi. S) 2001 -2006. (2 -nd Lie. MSIS specification). 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project aim: to empower Academia with Ebusiness functionality Lie. MSIS will empower colleges, universities, and research institutions to enhance services to students and employees, streamline business processes, and boost the bottom line by introducing “Self Service anytime and anywhere principle” 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project What’s IT solution we are looking for? We are looking for the complex IT solutions in area of HE & R like SAP AG, People. Soft Corp, Oracle Applications Inc, Baan Inc, sct, CA, JD Edwards, etc. IT companies could provide 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Reference visits 1. Philipps-Universitaet Marburg, (Germany, SAP AG solutions) 2. Liverpool John Moores University, Sunderland University, (UK, Oracle Applications Inc solutions) 3. Louisville University, (KY, USA, People. Soft Inc solutions). 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Reference visits 1. SAP AG: complex HE & R solution (without Campus Management component) introdused in Hessen Land HE R institutions; 2. Oracle Applications Inc: different components at different universities; 3. People. Soft Inc: complex HE & R solution fully introdused at one university; 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project 2002: l To prepare a new Investment project (done); l To prepare a new Government -level programme to support ITMi. S programme (III quarter); 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project 2002: The main thing is to initiate an International tender procedure to choose the most appropriate IT solution. 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project What’s IT the Lithuanian HE & R institutions are using now? Most of technical and technological trend institutions are using Oracle technologies for education & internal purposes for several years 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project Home made Information System: Information System for admission to Lithuanian universities (from 1999) - support & further development; 20 -22 June 2002 EUNIS'2002, Porto, Portugal

Lie. MSIS project Year LUCA’s members/ full members Applications received Study programs offered 1999 0 / (KUT+VU) 15 244 93 2000 5/5 14 200 181 87 / 40 2001 10 / 7 19 900 230 40 / 25 2002 16 / 13 20 000 expected 270 20 / 15 2003 22 / 22 > 20 000 expected ? ? 20 -22 June 2002 EUNIS'2002, Porto, Portugal Study prgr/Entry exams required 93/more than 93

Lie. MSIS project expectations A new business architecture for universities: ldefine Concepts of Scalable Model; lfocus on Business Processes, Tools, Operations; lconstruct General Framework & Guidelines; lset stage for Discussion, Consultation, Feasibility; lintegrate information, transactions, training, templates; l……. 20 -22 June 2002 EUNIS'2002, Porto, Portugal

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