DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN

DEPARTMENT OF FOREIGN AFFAIRS PRESENTATION TO THE FOREIGN AFFAIRS PORTFOLIO COMMITTEE 06 April 2005 1

OUTLINE OF PRESENTATION Human Resource Issues ® DFA Establishment ® HR Highlights 2004/05 ® Employment Equity Profile ® Organisational HR programme 2005/06 ® Organisational people challenges

OUTLINE OF PRESENTATION (cont…) Finance Issues ® Programme structure ® 2004/05 Expenditure ® Options for 2005/06 ® 2005 to 2008 Budget Allocation ® Level Of Commitment 2005/06 ® Number of Missions

HUMAN RESOURCES

DFA establishment Vacancy status Head Office 1313 Missions Total 562 1875 Funded vacancies 350 85 435 Unfunded vacancies Total 342 197 539 2005 844 2849 Filled vacancies

Highlights for 2004/5 ® ® ® Filled vacant funded posts in Head office and Missions (summary in next slides) Decentralised Human Resources and Finance functions to Branches Developed and implemented an orientation and training programme for new appointees Developed Job Profiles for Head Office, transferred staff and LRPs Launched the Voluntary Counselling and Testing (VCT) programme. Repositioning of Foreign Service Institute

Summary – recruitment drive April 2004 to 31 March 2005 Total posts advertised = 463 Successfully filled = 343 (internally + externally) Internal (Promotions) = 109 Race and gender Female Black Female White Male Black Male White Total Recruited 32 22 43 12 109

Summary- recruitment drive cont. External = 234 Race an gender Female Black Recruited 140 Female White 9 Male Black 83 Male White 2 Total 234

Employment Equity profile OVERALL RACE & GENDER 31 March 2005

Employment Equity profile OVERALL GENDER 31 March 2005

Employment Equity profile HEAD OFFICE RACE & GENDER 31 March 2005

Employment Equity profile MISSION RACE & GENDER 31 March 2005

Employment Equity profile HEADS OF MISSION GENDER (31 March 2005) HEADS OF MISSION FEMALE TOTAL 20 31 51 3 39 42 TOTAL 23 70 93 TOTAL 25% 75% 100% POLITICAL APPOINTEES CAREER DIPLOMATS Seven (7) diplomats (career and political) will assume duty on July 2005. Of the seven, three are Women. NB. These are not reflected in the table above.

HR Programme for 2005/6 ® ® ® ® ® Develop and implement a talent Management strategy Conduct skills audit Develop a DFA competency framework Create a conducive organisational culture that values diversity Develop and implement a Leadership Development Programme for Senior Managers Continue implementing Learnerships and internships Implement a Coaching and Mentoring Programme Develop and implement a new EE plan, with special focus on gender and disability issues Facilitate gender mainstreaming

Challenges facing the Department ® ® ® Institutional capacity building Attracting and retaining individuals from the designated groups, especially Women and People with disabilities at senior management level. Developing full potential and talent of DFA employees Training and Development for Missions Creating an organisational culture that values diversity and encourages optimal performance

FINANCE ISSUES 16

PROGRAMME STRUCTURE ® Programme 1: Administration ® Programme 2: Foreign Relations ® Programme 3: Public Diplomacy & Protocol Services ® Programme 4: International Transfers

Roll over for 2004/05 ® Capital Works ® Transaction Advisor (H/O) ® IBSA ® Mission R 33 m R 6, 5 m Vehicles R 1 m ® Personnel R 5 m ® Missions R 5 m TOTAL opened in 2004/05 R 56, 5 m

Projected Net Savings 04/05 R’ 000 Savings per Expenditure report 154, 444 Less: Rollovers (56, 500) : Forex gains Net Savings (45, 000) 52, 944

DEPARTMENT BUDGET PROCESS Option 1: African Agenda R 193 million Developed Four Options R 624 million Option 2: International Commitments R 113 million Option 3: Improving Service Delivery R 86 million Option 4: Capital Works R 232 million

Finance Programme 2005/6 Implementation of phase 2 of the financial system. ® Implementation of the feasibility study for acquiring properties abroad ® Information communication technology ® ® ® Converged Network Portal Solutions Data warehousing/Business Intelligence Business process management (Protocol & Consular systems)

New missions opened 2002/03

New Missions Opened 2003/4 & 2004/05 2003/04 ® ® 2004/05 Khartoum/Sudan ® Manilla/Phillipines Yaounde/Cameroon ® Asmara/Eritrea Antananarivo/Madagasc ® Malabo/Equitorial ar Guinea Moroni/ Comores Damascas/Syria ® Almaty/Kazakstan ®

Thank you