DEPARTMENT OF COOPERATIVE GOVERNANCE IMPLEMENTING AGENTS QUARTELY REPORTS

DEPARTMENT OF COOPERATIVE GOVERNANCE IMPLEMENTING AGENTS QUARTELY REPORTS THEMBALETHU DEVELOPMENT EASTERN CAPE PROVINCE 25 – 27 July 2017

Presentation outline 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16. EC TD CWP Sites Overview Site Management and Office Functionality Participation rates, recruitment and Re-registration Asset & Inventory Management Business Plans Training and Technical Support Procurement Partnerships Useful Work and Site Monitoring Documents Management Functionality of PCS and LRC Site Monitoring Interventions/ activities by the province Key Achievements and lessons learnt Infrastructure maintenance report Challenges requiring DCo. G, province and Municipal Intervention

EC TD CWP Sites Overview Thembalethu Development (TD) is an Implementing Agent (IA) in eight sites of the 32 sites in the Eastern Cape Province, and these sites are in two districts of OR Tambo and Alfred Nzo. The sites are: Lukhanyo Nquza Hill King Sabata Dalind Mount Ayliff Mount Frere Mbizana Matatiele Ntabankulu Target participation: 11 000 3

Site Management and Functionality EASTERN CAPE CWP Sites Municipality OFFICE FUNCTIONALITY VARIABLES Site Staff (Admin, SK, Site Manager) 1 2 3 4 5 6 7 8 Lukhanyo Nquza Hill King Sabata Dalind Mount Ayliff Mount Frere Mbizana Matatiele Ntabankulu Mhlontlo Nquza Hill KSD Umzimvubu Mbizana Matatiele Ntabankulu Yes Yes Secure office Space with telephone access Yes Printing, copying and scanning equipment Multi-functional Printer (B&W) Multi-functional Printer Yes Yes Yes Multi-functional Printer (B&W) Multi-functional Printer (B&W) Computers & Internet connection Access to Vehicle Yes 3 G Modem Telkom Wireless Con Yes 3 G Modem Yes 3 G Modem 4

Participation Rates NAME OF SITE TOWNS/AREAS DISTRICTS Lukhanyo Qumbu & Tsolo Nquza Hill Lusiki & Flagstaff King Sabata Dalindayebo u. Mzimvubu TARGET PARTICIPATION Actual Participation Rate (June 17) OR Tambo DM 1500 1 714 (114%) 1500 1 707 (113%) Mthatha & Mqanduli Mt Ayliff & Mt Frere OR Tambo DM 1500 1 520 (101%) Alfred Nzo DM 2000 2 060 (103%) Mthamvuna Bizana Alfred Nzo DM 1500 1 508 (101%) Matatiele Ciddersville Alfred Nzo DM 2000 2 075 (104) Ntabankulu Alfred Nzo DM 1000 1 010 (101%) 11 000 11 594 (105%) Totals & 5

Participants Demographics

Recruitment & Re-registration 2017/18 Participants Re-registration Process Completed Recruitment 507 Pw. Ds 200 Youths Total: 707 Recruited 7

Document Management • Document management is guided by the Site Monitoring Tool and each participant file will have the following; ü CV, Account Confirmation, Certified ID Copy, MIS Registration Form, Verification Form, Proof of Residence (all documents are uploaded to the portal) ü Participant information filed at sites per work group

Asset & Inventory Management Asset management is one of the key component of site management for TD in the Eastern Cape. The following systems are in place to ensure effective asset and inventory management and control; Storekeepers appointed for all sites Inventory control register developed and utilised across all sites Quarterly inventory verification and or stock taking implemented across sites Monthly verification of assets A comprehensive training has been planned for all storekeepers in 2017/18

Site Business & Training plans SITE NAME 1 Lukhanyo 2 3 Nquza Hill King Sabata Dalindayebo 5 u. Mzimvubu 6 Mbizana 7 Matatiele 8 Ntabankulu 2017/18 Business Plan Presented & Approved by LRC, LM & EC Co. GTA Presented & Approved by LRC, LM & EC Co. GTA 2017/2018 Training Plan Presented & Approved by LRC, LM & EC Co. GTA Presented & Approved by LRC, LM & EC Co. GTA

3. Procurement: PPE and T&M PPE T&T

Partnerships PARTNERING PARTNERSHIP AREA AND/OR ORGANISATION/ PARTNERSHIP STATUS WITH IA AND CWP OBJECTIVES STAKEHOLDER Axium Education Address early literacy and Formal Partnership, Memorandum of youth unemployment Understanding Signed (Mo. U) Department of Home-Based Care support, Partnership is operational, attempts Health by providing our HBC the have been made to get an MOU but support of a qualified nurse the task seem more difficult Driving Sense & Train on Formal / 30 Beneficiaries are being AB 350 Buses Professional Driving and trained in Matatiele on Professional other TETA programmes driving course participants

Useful Work Sectors Construction 13 % Community Services 15 % Agriculture 60 % Education 1 % Health and Social 11 %

Agriculture Sector Highlights Matatiele W 8 Ncodu Village CWP Community Garden Picture taken 07 June 2017

Community Services Highlights Ward 22 Mhlontlo CWP Participants cutting grass at a Maqanyeni JSS. Photo taken 15 April 2017

Construction Sector Highlights Matatiele W 08 Participants renovating Mechaeling JSS. Picture taken 07 June 2017

Functionality of PCS & LRC’s Site Name Lukhanyo Nquza Hill King Sabata Dalindyebo Mount Ayliff Mount Frere Mbizana Matatiele Ntabankulu LRC Established and Functional Provincial Coordination Structures Functional Yes Yes – PCS Meets at least quarterly Yes Yes – PCS Meets at least quarterly

Site Monitoring All TD EC CWP sites have access to a motor vehicle and site visits are conducted as follows; • CWP Sub-sites are visited at least twice a month • Each work group should be visited at least once a month

Key Achievements and lessons learnt Achievements 1. TD in Partnership with Axium Education has trained 10 unemployed youth to provider after school support to primary school learners who stay with the elderly and illiterate guardians. The programme has seen four schools benefiting with over 300 learners benefiting from the intervention.

Intervention/activities by Co. GTA • Shortage of Working tools and Materials across our site has impacted negatively on the quality and nature of useful work our participants can do, HBC sector has been discontinued in most of our sites and in some site participants use their own monies to buy seedlings to be able to sustain their gardens. Procurement request needs to be considered urgently • Target Participation rates below the needs of communities

THANK YOU!