Department of Agriculture BAI BPI and BFAR

Department of Agriculture – BAI, BPI and BFAR Automating SPS Clearance Workflow

Agenda • Introduction – Project Overview • Current DA SPS Clearance Workflow - Manual • Automated DA SPS Clearance Workflow – Registration, List of Importables, Advanced Deposit – Online Preparation and Submission – Automated Validation and Payment, Review, Endorsement and Approval – SPS Clearance Utilization • SPS Implementation Schedule – Pilot – Rollout • Q&A : January 18 – February 28, 2010 : March 1, 2010

Current Manual SPS Procedures q Application for Accreditation with Agency q Preparation and submission of SPS Application and 1 -2 Weeks for Accreditation ? support documents q Payment of processing fee q Agency processing : q q q Review Endorsement Printing of SPS form Approval and signature by the Director Issuance of SPS Clearance q Importer Use of approved SPS q Send copy to supplier q Attach to Bo. C import declaration 1 -2 Days preparation 1 Day submission and payment of application fees 1 -2 days Agency processing, subject to availability of Authorized Officer Issuance to importer Ave 3 days importer lead time

Key Objectives • Facilitate preparation, submission, processing and approval of SPS Clearance – Reduce processing cycle time • Digitize SPS clearance information – Real time, online database • accredited importers, items approved for import • actual volume and value of importation (per importer, product, country of origin), etc. • Opportunities for DA Agencies compliance to other government requirements – BOC National Single Window – SPS Agency at the Country of Origin

Automated SPS Clearance Workflow • Pre-Clearance – Registration of importers and list of importables with respective agency BAI, BPI and BFAR • SPS Clearance – Online preparation and submission of SPS application with attached support documents, (thru Inter. Commerce Web. CWS) – Automated receipt of application, validation and payment of fees – Online processing – Review, Endorsement and Approval – Remote printing of approved SPS Clearance • Post Clearance – Transmission to BOC-NSW and online access to SPS Agency at country of origin – Quarantine Officers online access to SPS Clearance data prior to actual arrival, and input of findings upon examination

Web. Applications: Web. CWS and Trade System Agencies Importers Internet Web. CWSTM DA Trade. System. TM INS Web. CWS DA Trade System Front-End System for Importers • Online system, 24 x 7 • Submission of List of Importables • Preparation and submission of Import Clearance Application • Receipt and remote printing of Import Clearance • Management reports, including monitoring of balances of advances for fees Back-Office System for DA, Agencies • Online system, 24 x 7 • Importer database: registered importers, approved list of importables, transaction data for management reports • Automated validation of importer profile, and import items vs approved list of importables, payment of fees (autodebit from advanced deposit) • Agency online validation, endorsement and approval • Online access by Quarantine Officers on approved Import Clearance prior to arrival, and input report of inspection at ports

Registered Companies - Pilot

List of Importables Workflow Importers List of Importables Agencies BAI, BPI, BFAR Importables are products and commodities authorized by agencies to be imported by registered enterprises, subject to compliance to sanitary, phytosanitary and quarantine requirements. Approve The approved importables database will be used in the preparation as well as in the automated validation of SPS applications. Save to Database

Online Approval of Importables

SPS Clearance Workflow SPS Clearance Application DA Agencies BAI, BFAR, BPI, Login to INS Web. CWS Auto Processing Input Application Details Completeness of data Registered Importer Items in approved List of Importables Auto-payment of Agency Fees Review Required supporting docs Compliance to DA policies, other requirements Endorse Final Review before endorsement Approve Approval by Director Submit Receive Ack And DA Response Online Printing of SPS Import Clearance Tag Utilization Tagging and Inspection Report By Quarantine Officer at Port

Online Preparation and Submission

SPS as a Module of Web. CWS

Importer/Broker Apps Menu

Import Clearance for DA Agencies

Online Import Clearance Preparation

Add Items in Import Clearance

Add Item Detailes in Import Clearance

List of Importables – Look-up Table

Attach Support Documents (scanned docs)

Status after Submission of Application

SPS Clearance Workflow SPS Clearance Application DA Agencies BAI, BFAR, BPI, Auto Processing Completeness of data Registered Importer Items in approved List of Importables Auto-payment of Agency Fees Review Required supporting docs Compliance to DA policies, other requirements Endorse Final Review before endorsement Approve Approval by Director Tag Utilization Tagging and Inspection Report By Quarantine Officer at Port

Agency Online Review of Application

Agency Online Endorsement of Application

Agency Online Approval of Application

New SPS Import Clearance Form

Utilization of SPS Import Clearance

Quarantine Officer Online Report on Inspection MICP

Online Record of Actual Inspection

Stamp “Used” on SPS Import Clearance

“Used” Status of Import Clearance

Advance Deposit and Payment of Fees

Import Entry Workflows – BOC e 2 m IAS Importer Invoice, BL/AWB, IC/SPS BAI, BPI, BFAR Import Clearance Importers’ Online Lodgment of Import Clearance Application Online Visibility: Import Entry lodged, Assessment, SSDT SPS Clearance/NSW data National Single Window Gateway SPS Database Internet Broker Import Entry/ IEIRD SAD VASP Gateway e 2 m IAS

About Inter. Commerce • IT, Value Added Network Services company – with more than 22 years experience in B 2 B transactions, and – more than 10 years in e. Customs Services – accredited as EDI VAN in 1998 and now accredited by Customs, PEZA, Clark and Subic Freeport and BOI as Value Added Service Provider (VASP) • A distributor of Global Exchange Services – GXS, the largest global B 2 B e. Commerce services provider PEZA • Member, Pan Asian e. Commerce Alliance (PAA) • Independent IT Company - No Affiliation with any logistics company (broker, forwarder, warehouse operator), thus no potential conflict of interest with client logistics providers, and ensuring data confidentiality and integrity • Inter. Commerce. . . YOUR Value Added Service Partner Local Focus – Global Reach ! Department of Agricultur BAI BPI BFAR