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Demonstrate Total Officer Personnel Management Information System II Total Officer Personnel Management Information System Demonstrate Total Officer Personnel Management Information System II Total Officer Personnel Management Information System

TERMINAL LEARNING OBJECTIVE Action: Review and understand TOPMIS Conditions: In a classroom environment given TERMINAL LEARNING OBJECTIVE Action: Review and understand TOPMIS Conditions: In a classroom environment given access to a computer with the Citrix and TOPMIS programs loaded and access to the TOPMIS training database via wireless or LAN connection with an awareness of the Operational Environment (OE) variables and actors. Standards: The students will meet the standard when they understand how to perform the following: • Demonstrate a data element search with Technical Environment Support System (TESS) • Demonstrate ORBs from TOPMIS II • Demonstrate Officer Records using Officer Record Data (ORD) • Demonstrate query capabilities • Demonstrate RFOs and Requisition Reports from TOPMIS II • Demonstrate strength report • Demonstrate TOPMIS file utilities capabilities 2

TOPMIS INFORMATION DATA FLOW TAPDB-AO S RS ER CE FC FFII LO LO AL TOPMIS INFORMATION DATA FLOW TAPDB-AO S RS ER CE FC FFII LO LO AL S ER IC F OF L AL My ORB TOPMIS II e. TOPMIS ORB, RFO/AI, Promotion Orders e. MILPO FIELD USERS 3

LOGGING INTO TOPMIS II Select “TRAINING_ TOPMIS 2 ” Select “CAC Login ” 4 LOGGING INTO TOPMIS II Select “TRAINING_ TOPMIS 2 ” Select “CAC Login ” 4

PRINTER SETUP 5 PRINTER SETUP 5

TOOLS OPTION 6 TOOLS OPTION 6

SERVICES OPTION 7 SERVICES OPTION 7

HELP OPTIONS 8 HELP OPTIONS 8

DAPMIS PHOTO Click this icon to get to the main menu 9 DAPMIS PHOTO Click this icon to get to the main menu 9

APPLICATION SERVICE Click this icon to open to the main menu The “Select Application APPLICATION SERVICE Click this icon to open to the main menu The “Select Application Service” window pops up. By double-clicking on an item, a secondary menu opens for you to make a selection. All TOPMIS actions are opened through the “Applications” button found at the top left of the screen. “ 10

ORB 11 ORB 11

QUERY SYSTEM The Query System menus give you the ability to create custom made QUERY SYSTEM The Query System menus give you the ability to create custom made queries to retrieve data specific to your needs. • • Cautions about the query system - Always use a filter when conducting a query otherwise you will be waiting a long time to get your results - DMSL, UIC, PGRAD, CONGR, BABR are all good filters – use at least one - It’s better to “borrow” and modify an existing query than it is to start from scratch Accessing the Query System 1. Click on the “Gear Box” 2. Double Click on “Query System” 3. Double Click on desired section. 12

ALPHA ROSTER 13 ALPHA ROSTER 13

ORD APPLICATION SERVICE 14 ORD APPLICATION SERVICE 14

REQUISITION AND ASSIGNMENT • The “Requisition and Assignment menu allows the field user to REQUISITION AND ASSIGNMENT • The “Requisition and Assignment menu allows the field user to query on requisitions built for the accounts they manage • This module allows users to pull up an actual RFO on an officer to view data included in the officer’s pending assignment • The sub-menus in this application allow the user to retrieve data in a pre-formatted roster / report • Each menu allows the user to select from a variety of data to produce a report with the information they desire • Like other applications, the Requisition and Assignment application can be used interactively and has hotlinks associated with it Accessing the Requisition and Assignment 1. Click on the “Gear Box” 2. Double Click on “Requisition and Assignment” 3. Double Click on desired section 15

RFOS Special Preview Feature To ensure that you are selecting the correct officer’s record, RFOS Special Preview Feature To ensure that you are selecting the correct officer’s record, click on the officer’s name and check the summarized information for the officer at the bottom of the page. 16

MANAGED POSITIONS 17 MANAGED POSITIONS 17

REQUISITIONS Local Strength Managers do not build requisitions. They report vacancies to HRC and REQUISITIONS Local Strength Managers do not build requisitions. They report vacancies to HRC and HRC produces the requisitions. 18

STRENGTH 19 STRENGTH 19

UTILITY • The Utility menu allows the user to save rosters from other menus UTILITY • The Utility menu allows the user to save rosters from other menus onto the computer in a specified format, i. e. , excel or word format • It was previously described in detail during the Query module how to go about saving files onto the computer • This function is only available when there is data that can be saved • Users must either run a report or use the hotlinks to pull up a roster before the option to save will appear. • One of the most simplified process or processes for utility is the second option, Exporting Data Window to Clipboard. After choosing this option, users can open a one of the Microsoft applications and paste the data. 20

TERMINAL LEARNING OBJECTIVE Action: Demonstrate Total Officer Personnel Management Information System II Conditions: In TERMINAL LEARNING OBJECTIVE Action: Demonstrate Total Officer Personnel Management Information System II Conditions: In a classroom environment given access to a computer with the Citrix and TOPMIS programs loaded and access to the TOPMIS training database via wireless or LAN connection with an awareness of the Operational Environment (OE) variables and actors. Standards: The students will meet the standard when they understand how to perform the following: • Demonstrate Officer Record Briefs (ORBs), and Conduct a data element search with Technical Environment Support System (TESS) • Update Officer Records using Officer Record Data (ORD) • Demonstrate query capabilities • Demonstrate RFOs and Requisition Reports from TOPMIS II • Demonstrate a strength report • Demonstrate TOPMIS file utilities capabilities 21