Defense Logistics Agency Doing Business With DLA William Chavez, Jr. Small Business Specialist DLA Land Maritime 1
DLA’s Mission Supporting the Warfighter DLA is Do. D’s largest logistics combat support agency. Our mission is to provide best value integrated logistics solutions to America’s Armed forces and other designated customers in peace and in war, around the clock, around the world. 2
Scope of DLA Customer Support • DLA provides over $44 Billion in sales and revenue. • Ranks DLA in top 15 th percentile of the Fortune 500 • Supports nearly 2, 250 weapon systems • Provides 84 percent of all Military Services’ repair parts • Managing 5. 0 Million separate line items via eight supply chains • Foreign Military Sales – – • Fiscal Year 2012: $2. 3 Billion Supporting 112 Allied Nations Provides 100 percent of: – Fuels – Food • – Clothing and Medical Supplies – Construction Material Worldwide Presence: – 28 countries and 48 states 3
DLA Overview… Global Supply Chains Aviation Land Richmond • Aviation Original Equipment Manufacturer (OEM) Items Maritime C&T Columbus Medical Subsistence Philadelphia • Wheeled Vehicles • Valves/Hardware • Recruit Clothing • Pharmaceutical • Institutional Feeding • Tracked Vehicles • Fluid Handling • Organizational • Medical/Surgical Equipment Clothing • Operations • Electronics Equipment Rations • Engines & Airframes C&E • Motors Energy Ft. Belvoir • Construction • Equipment • Produce • Packing/Gaskets • Aviation Supply Chain Commodities • Batteries • Nuts & Washers • Converters EBS FAS 4
Full Spectrum Global Support Distribution • Defense Distribution Center • 25 Distribution Centers 5 Theater Support • DLA Europe • DLA Pacific • DLA Central • DLA Africa • Defense Logistics Information Service
DLA Supply Centers (Major Buying Activities) DLA LAND & MARITIME Columbus, OH DLA ENERGY Fort Belvoir, VA DLA AVIATION Richmond, VA DLA TROOP SUPPORT Philadelphia, PA Defense Supply Centers LAND & MARITIME COLUMBUS, OH TROOP SUPPORT PHILADEPHIA, PA AVIATION RICHMOND, VA ENERGY FORT Belvoir, VA
DLA Supply Centers DLA Land Maritime DLA Troop Support 3990 EAST BROAD STREET COLUMBUS, OH 43213 -1152 TEL: (614) 692 -3541 or 1 -800 -262 -3272 Web Site: www. landandmaritime. dla. mil 700 ROBBINS AVENUE PHILADELPHIA, PA 19111 -5092 TEL: (215) 737 -2321 or 1 -800 -831 -1110 Web Site: www. troopsupport. dla. mil DLA Aviation DLA Energy 8000 JEFFERSON DAVIS HWY RICHMOND, VA 23297 -5124 TEL: (804) 279 -3287 or 1 -800 -227 -3603 Web Site: www. aviation. dla. mil 8725 JOHN KINGMAN DRIVE FT. BELVOIR, VA 22060 -6221 TEL: (703) 767 -9400 or 1 -800 -523 -2601 Web Site: www. energy. dla. mil
Additional DLA Buying Activities DLA Contracting Services Office (DLA CSO) – To provide DLA enterprise IT products, services and infrastructure support – DLA CSO solicitations can be found on either Federal Business Opportunities (www. fbo. gov) or on GSA e. Buy (opened to GSA Federal Supply Schedule contractors only) via the following prefixes: SP 4701 DLA CSO Philadelphia, PA SP 4705 DLA CSO DLA HQ Ft. Belvoir, VA SP 4702 DLA CSO Columbus, OH SP 4706 DLA CSO Energy Ft. Belvoir, SP 4703 DLA CSO Richmond, VA SP 4707 DLA CSO Battle Creek, MI VA – For more information: rosita. carosella@dla. mil or aggie. gallagher@dla. mil 8
Additional DLA Buying Activities DLA Distribution, New Cumberland, PA – Worldwide network of 26 distribution depots – https: //www. ddc. dla. mil/businessopportunities/default. aspx – For example: • Packaging materials • Conveyor systems • Information Technology (IT) support services and equipment • Construction services • Distribution support services for warehousing 9
Additional DLA Buying Activities DLA Disposition Services, Battle Creek, Mich. – DODs provider of choice for worldwide reuse, recycling and disposal solutions – http: //www. dispositionservices. dla. mil/newproc/smallbusiness. shtml and http: //www. dispositionservices. dla. mil/newproc/index. shtml. – For example: • Removal, transportation, recycling and disposal of hazardous waste • Specialized Office Furniture • Promotional Items • Maintenance for various audio visual conference room systems, office machines, and printers • Temporary Services 10 • Tire Disposal Services
Additional DLA Buying Activities DLA Document Services, Mechanicsburg, PA – Provides professional printing, copying, duplicating, scanning, imaging, document conversion, CD-ROM, and web services to the Defense Department and the Federal Executive Branch. – Business opportunities are posted on either GSA e. Buy or Fed. Biz. Ops. – More info, go to : http: //www. documentservices. dla. mil/index. html#2 – For example: • Printing services • Building libraries of digital documents • Converting paper to digital services • Distribution support services for warehousing 11
How DLA Supply Centers Buy 1. Approved CAGE Code & Part Number • Manufacturer(s) already approved • Approved source(s) for dealers and distributors 2. Fully Competitive • Bidsets and Drawings Available 3. Source controlled via approved sources 4. Qualified Products/Manufacturers Lists (QPLs/QMLs)
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DLA Land Maritime DOING BUSINESS WITH THE DEFENSE LOGISTICS AGENCY DIBBS https: //www. dibbs. bsm. dla. mil/ DLA Internet Bid Board System http: //www. landandmaritime. dla. mil/ WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
Before You Can Sell To DLA • Get a D-U-N-S number -Dun & Bradstreet (1 -800 -333 -0505) • Takes about 10 minutes -free of charge • Or register for your DUNS number at: https: //iupdate. dnb. com/i. Update/viewi. Update. Home. htm • Register at www. sam. gov, and get a CAGE code for your company. • List company capabilities in terms of NAICS Codes. • For assistance go to: • http: //www. census. gov/eos/www/naics/ • Certifications and Representations • For help registering in SAM, contact the supporting Federal Service Desk (FSD) at https: //www. fsd. gov • Be able to receive electronic funds transfers, and email. 14
Common Solicitation Types • Request for Quotations (RFQs) - Under $150, 000 - Most common type at DLA - Average award is under $4, 000 - Most quoted through DIBBS • Request For Proposals (RFPs) - over $150, 000 - Proposals may be negotiated - Solicitations must be filled out by hand returned to DSCC by a specific time and date stated on solicitation
What is on DIBBS? DIBBS is a web-based application to: • View and Submit Quotes • View RFPs • View Long Term Contracts opportunities • View Award Information • View provisions, clauses and packaging specs • View price history – on some solicitations • Access Technical Data via c. Folders • Access Acquisition Forecasts using Supplier Requirement Visibility Application (SRVA) tool – must have login & password • Link to - Past Performance Information Retrieval System (PPIRS) – a Do. D wide Performance Score used in award decisions (3 year rolling score)
DIBBS Home Page https: //www. dibbs. bsm. dla. mil/
Identifying Federal Supply Classes DLA’s FSC list with corresponding item description Think of an FSC as an “area code” of a phone num & each FSC having thousands of NSNs in it’s “are code” NSN is a 13 digit number
RFQ QUOTE SEARCH Estimated value at or below $150, 000
Solicitations - FSC 3040 • NATIONAL STOCK NUMBER (NSN) • FEDERAL SUPPLY CLASS (FSC) • SOLICITATION NUMBER (SPM) • PURCHASE REQUEST (PR) • NOMENCLATURE • APPROVED PART NUMBER • APPROVED OEM CAGE CODE )
Solicitation Results - FSC 3040 Miscellaneous Power Transmission Equipment Number of open solicitations Note: T or U Solicitations – Automated by the System Note: R Solicitations – Are valued over $150, 000 Note: Q Solicitations – Generated by an Actual Buyer
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DLA Land Maritime Solicitations WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
T or U Solicitations Note: Each solicitation will vary to some extent Review a Solicitation
T - Solicitation Department of Defense Priorities and Allocations Manual http: //guidebook. dcma. mil/38/DPAS%20 Guidebook. htm DO: Critical to National Defense DX: Highest National Defense Urgency
T – Solicitation Master Solicitation Reference *Reminder – No clauses listed, only referenced - check the link Master Solicitation Link
T – Solicitation Procurement History In some instances, Section A will also contain Procurement History for the NSN – basis for a fair & reasonable price With the advent of the First Destination Transportation (FDT) program, additional information may also included
T – Solicitation Item Description NSN Item Description NOTE: Important item specific details / requirements / testing, such as First Article Test (FAT) details, will be in the item description
T – Solicitation CLIN Information – order line Additional PR specific information
T – Solicitation Packaging & Marking Information Commercial Web Site: MIL-STD-2073 -1 rev E Packing Code Lookup – https: //camphill. leidos. com/code_lookup. nsf/codecheck
T – Solicitation Shipping Information: one of our DLA Depots Access VSM (Vendor Shipment Module) website or a 1 -800# for transportation and shipping assistance
T – Solicitation Shipping Information (cont’d) This is shows a shipping location which is a direct vendor delivery to an OCONUS customer Access VSM (Vendor Shipment Module) website or a 1 -800# for transportation and shipping assistance
DEFENSE LOGISTICS AGENCY AMERICA’S COMBAT LOGISTICS SUPPORT AGENCY DLA Land Maritime DIBBS Quoting WARFIGHTER SUPPORT ENHANCEMENT STEWARDSHIP EXCELLENCE WORKFORCE DEVELOPMENT
Welcome Page Fast Trak Quoting xxxxxxxxxxxxxx 33
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DIBBS Quote Input Form Step 1 Choose 1 from multiple CAGEs you are preauthorized to quote on behalf of. 36
Government Inspection Point 37
Min Order, Qty Variance Immediate Shipment Select appropriate response to question. Qty % Government will accept under or over required quantity. Select appropriate response to question. 38
Price Breaks Enter price break ranges and unit prices in the blocks provided. 1 5 10. 00 6 10 7. 00 11 15 5. 00 If price breaks are solicited, default values will show. Ranges may be altered using the “CLEAR” button. If price break ranges were not solicited, values will be blank. However, vendors can provide ranges and unit prices with quote. 39
Part Number Offered Exact Product & Alternate Product Exact Product = providing EXACT manufacturer CAGE code & part number as it appears in the solicitation. Bid type is “Bid without exception”. Alternate Product = providing manufacturer CAGE code & part number that is NOT listed in solicitation. Bid type is “Alternate Bid”. 40
Product Offered Are you a Manufacturer or Dealer? Select one of the following If quoting as dealer or QSL dealer – provide CAGE of mfg or if unknown, provide Name and address 41
Review Quote and Submit Validate Quote for Accuracy Scroll down to bottom of webpage Click “Submit” 42
Review Quote and Submit (cont’d) 43
Quote Accepted 44
Award Search 45
Award Search (cont’d) 46
Award Search (cont’d) 47
DLA LAND MARITIME Free TKO Seminars Learn how to do business with DLA § § § T K O Registering for important website tools raining Finding local assistance (PTAC and SBA offices) Alternate Offers – how to get your parts approved nowledge Packaging and marking requirements pportunities Accessing drawings and bid-sets Free Seminars Using DIBBS for quoting and research Payment processing through WAWF Getting prepared for DCMA inspections 2016 Schedule: Hear directly from Buyers and Technicians March 23 -24 Understanding Quality Requirements May 18 -19 How to qualify for Socioeconomic Programs Make your reservation on-line at: http: //www. dscc. dla. mil/news/events/tko/ August 17 -18 October 19 -20
What does DLA need from YOU? • High Quality Products • Timely Or Early Delivery • Fair And Reasonable Price • Responsible Adherence To Contract Terms • Immediate Notification Of Any Problems Why? ? Lives Of Our Service Men And Women Depend On You! 49
Let’s work together to get them home safe! 50
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