Defense Cost and Resource Center Contractor Cost and

Defense Cost and Resource Center Contractor Cost and Software Data Reporting: An Update Ron Lile August 2005

DCARC Initiatives • IT activities • Training activities – Revamped training program – Starting SRDR training • Analytical activities – Tracking compliance – Cost and Software Data Reporting (CSDR) Plans – Validation of submissions • Outreach activities – Engaged external stakeholders • DCAA & AT&L 2

IT Activities • Manage IT assets & provide customer support – Web & File Servers – Network & Firewall – Maintenance, User Support for DACIMS and associated tools • Automation of the mission critical DCARC workflow & products – CSDR Plan Preparation Tools – CCDR/SRDR Validation Tools – Public Website & DACIMS – Planning & Reporting Process 3

Old Certificate/Account Request Process Netscape only Certificate Process Manual Entry into e. Room Paper-Based Certificate Process 4

New Certificate/Account Request Process No Browser Limitation Functioning, Online Certificate Process Direct Entry into e. Room Approval Process Automated in e. Room 5

Where are We Going? DERS (DCARC e. Room-based System) • DERS will contain DCARC’s workflow process automation • A Replacement for DACIMS current architecture for CCDR Submissions, Storage, & Retrieval • Huge potential for future growth and workflow enhancement Future 6

DERS: File Uploads • Secure • Directly into e. Room – First step in replacing DACIMS architecture 7

New Training Vision • More robust approach to training • More active role in training sessions – Material Developers – Gov’t (CAIG/Cost Analysts) – PEO/PMs • Organized around MIL-HDBK-881 Categories • Hosted by either material developers or PEO/PMs – Open to ALL material developers 8

CY 04 -CY 05 Training • Four sessions held in 2004 – 305 attendees (210 from industry) • Four sessions held in 2005 – 313 attendees (170 from industry) • Remaining training in 2005 – Ships 13 -14 SEP Newport News, VA – Surface Vehicles 19 -20 OCT St. Louis, MO – Electronic/Automated Software Systems 16 -17 NOV El Segundo, CA 9

Analytical Activities • Assist in reviewing/developing CSDR Plans – Integral part: the Responsibilities Assignment Matrix (RAM) – AT&L support via DAES has been instrumental – Overall real progress but costly • Approval process takes 3 months • All submitted plans need revision – Approved Plans – Plans in progress As of August 1, 2005 10

Analytical Activities • Validate CSDR Submissions – Lower priority in 2002 and 2003 – Started a “catch-up” plan in June 2004 • All “pending” submissions will be placed in DACIMS • All submissions in DACIMS will have a “Validated” field • All submissions with as of dates after 31 December 2001 will be validated – Backlog completed in January 2005 • Uploading data into DACIMS – Metrics: As of August 1, 2005 11

Outreach Activities • Coordination with DCAA – Developed audit procedure – Now conducting audits • Coordination with OSD(AT&L) – Acquisition Resources and Analysis (ARA) • Updated MIL-HDBK-881 B • Include status of CSDR in DAES Assessments • “Submission EVM DID 1 using a product-oriented Revised of Format WBS –in accordancemandatory. WBS Handbook, MIL-HDBK Format 1 is with the -881, and the CWBS DID, DI-MGMT-81334 A, is – Format 1 must For contracts that require mandatory. (Note: be product-oriented CCDRs, the CWBS shall be developed, approved, and – Format 1 must tie to MIL-HDBK-881 B maintained in accordance with Do. D 5000. 4 -M-1, – Format 1 must be the same for CSDR Cost and Software Data Reporting Manual, and the CWBS DID. )” 12

Historical ACAT 1 CSDR Status As of March 10, 2004: End of 1 st Rd of DAES Reporting 1 - Or Agreed Upon Path Forward 2 - Includes Data Issues or Plan Implementation Issues 3 - Includes No Progress on Data Issues or Plan Implementation Issues 13

Current ACAT 1 CSDR Status Primarily plan issues that are not being worked Primarily data issues that are being worked Data/Plan issues that are being worked Primarily plan issues that are being worked Plans approved months ago yet still not on contract As of June 22, 2005 *- New MDAP 1 - Or Agreed Upon Path Forward 2 - Includes Data Issues or Plan Implementation Issues 3 - Includes No Progress on Data Issues or Plan Implementation Issues 14

Pre-MDAPs and CSDRs • Moved to MDAP Status • Current Pre-MDAP List Has Engaged DCARC CAIG Approved CSDR Plans 15

Summary • Increased automation • Increased efficiency • Significant improvement since January 2004 – 1 st Round (end March 2004): • 44 Red/Yellow Advisory • 10 Yellow • 4 Green/Green Advisory – Currently (mid-June 2005): • 7 Red/Yellow Advisory • 22 Yellow • 48 Green/Green Advisory • Earlier CSDR planning from Pre-MDAP Programs • Still have problem programs • Underlying issues still not addressed 16