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DBE Office Online Reporting System- DOORS Federal Aviation Administration 2009 National DBE Conference Office DBE Office Online Reporting System- DOORS Federal Aviation Administration 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

What is DOORS? https: //www. faa. gov/secure/doors/Logon. aspx • DBE Office Online Reporting System What is DOORS? https: //www. faa. gov/secure/doors/Logon. aspx • DBE Office Online Reporting System (D. O. O. R. S. ) • Automated System for use by FAA and Airport Grant Recipients to submit DBE and ACDBE Accomplishments online. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS Data screens designed to accommodate Uniform Forms 2009 National DBE Conference Office of DOORS Data screens designed to accommodate Uniform Forms 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS - Help Desk at Contact us • Alaska, Central and Northwest Regions: Christine DOORS - Help Desk at Contact us • Alaska, Central and Northwest Regions: Christine Whitehead AK, CO, IA, ID, KS, MO, MT, NE, OR, UT, WA, WY, IA, KS, MO, NE 425 -227 -2095, christine. [email protected] gov • Great Lakes Region: Nancy Cibic IL, IN, MI, MN, ND, OH, SD, WI - 847 -294 -7182, nancy. [email protected] gov • Southern Region: James Brame CT, ME, MA, NH, RI, VT DE, MD, NJ, NY, PA, VA, WV AL, FL, GA, KY, MS, NC, PR, SC, TN, VI 404 -305 -5256, james. [email protected] gov • Southwest Region: Rosetta Francis-Robinson AR, LA, NM, OK, TX - Rosetta Francis-Robinson, 817 -222 -5032, rosetta. [email protected] gov • Western Pacific Region: Patricia A White AR, AZ, CA, GU, HI, MH, MP, NV - 310 -725 -3942, patricia. a. [email protected] gov 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

FAA Created FAA REPORT OF CERTIFIED DBE CONTRACTORS USED ON FAA-ASSISTED CONTRACTS https: //www. FAA Created FAA REPORT OF CERTIFIED DBE CONTRACTORS USED ON FAA-ASSISTED CONTRACTS https: //www. faa. gov/secure/doors/Logon. aspx Name of Airport: ___________________ Name of Recipient: ___________________ City/State: ___________________ Goal Period Dates: ___________________ Preparer: ___________________ Telephone No: ___________________ Date Prepared: ___________________ • DBE Firm: _________________________ • Address: _________________________ • City/State: _________________________ • Telephone No. _________________________ • Type of Work and NAICS: ___________________ • Dollar Amount of Work: ___________________ • AIP Grant #/s ______________________ • Disadvantaged Group: Black American _____ Hispanic American ______Native American _____ Subcont. Asian American _____Asian Pacific American ______ Non-minority Women ______ Other (not of any group listed here) ______ 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS Pilot • FAA conducted pilots of both Part 26 and 23 to test, DOORS Pilot • FAA conducted pilots of both Part 26 and 23 to test, correct and update any ineffectiveness or inefficiencies found. – 2004 - completed a successful pilot of Part 26 with 103 airport recipients from three (3) regions. – 2007 - completed a successful pilot of Part 23 with 58 primary airport recipients across the U. S. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Airport User Accounts – Currently 1301 airport users (March 2009) • 202 users end Airport User Accounts – Currently 1301 airport users (March 2009) • 202 users end of 2004 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS – Benefits for Recipients • Includes basic instructions on all menus • Reduces DOORS – Benefits for Recipients • Includes basic instructions on all menus • Reduces report errors - allows automatic calculations of data • Provides history record of accomplishments - Helpful for goal setting Step 2 adjustment - Part 26 data 2004 -2008 - Part 23 data 2005 -2008 • Provides access to a selected DBE contractor or ACDBE concessions firm participation listing for the entire U. S. • Provides link to DOT’s DBE website • Eliminates the need for submission of paper copy forms to FAA 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS – Benefits for FAA – Same benefits as for recipients plus: – Simplifies DOORS – Benefits for FAA – Same benefits as for recipients plus: – Simplifies DBE and ACDBE data aggregation, allows report generation and simplifies trend analyses. • Provides an easier, more efficient method of recording DBE and ACDBE data for all FAA regions. • Provides national compilation reports. • Provides unique data reports. • Quick and easy report retrieval to respond to OST/DOT. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Availability-Time frames-Deadlines • Cutoff date for entering data for the current year is June Availability-Time frames-Deadlines • Cutoff date for entering data for the current year is June 1 st • Part 26 reports due December 1 (FAA) • Part 23 reports due March 1 (FAA) 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Tips & Information • Before logging in, we recommend rebooting your computer and/or clearing Tips & Information • Before logging in, we recommend rebooting your computer and/or clearing your internet cache (clears and resets your internet connections) • Go to Tools – Internet Options – Click: Delete Cookies – Delete Files and Clear History 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

New User Accounts • Your request for a new user account must be approved New User Accounts • Your request for a new user account must be approved by your Regional FAA Program Manager – Also, if you add recipients to our account • You will receive an email message when your account is approved. • Once it is approved you can begin entering data in DOORS. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Airport Recipient not listed ? • If an airport recipient is not listed, please Airport Recipient not listed ? • If an airport recipient is not listed, please contact your FAA DBE Program Manager. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Passwords • Passwords must be reset every 90 days. • Please keep your current Passwords • Passwords must be reset every 90 days. • Please keep your current password available for the next time you logon to DOORS • Once you logon, if it’s past 90 days, DOORS will prompt you to reset your password – If you are not able to reset your password, contact your regional FAA DBE program specialist. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS – User Accounts • A recipient and a consultant can both have their DOORS – User Accounts • A recipient and a consultant can both have their own individual user account for the same recipient. • A consultant can have one user account for several recipients. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Main Logon screen https: //www. faa. gov/secure/doors/Logon. aspx 2009 National DBE Conference Office of Main Logon screen https: //www. faa. gov/secure/doors/Logon. aspx 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Manage Accounts 2009 National DBE Conference Office of Civil Rights “We are who we Manage Accounts 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Manage Accounts • To make changes to your User Account select My Account • Manage Accounts • To make changes to your User Account select My Account • Make the required changes and click save changes 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Manage Accounts • The Recipient Information Account is for purposes of DOORS automation – Manage Accounts • The Recipient Information Account is for purposes of DOORS automation – contains specific information about the Grant Recipient such as name, address, phone number, e-mail address, etc. • You can make changes to the recipient information account if you are authorized to do so. – Select: Recipient Information Account. Make the required changes and Select: Save Changes. • However, you are not required to keep the recipient information account updated. 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS - Help Desk at Contact us 2009 National DBE Conference Office of Civil DOORS - Help Desk at Contact us 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Main Menu • FAA-Assisted Contracts (Part 26) - DBE Awards - DBE Contractors • Main Menu • FAA-Assisted Contracts (Part 26) - DBE Awards - DBE Contractors • Airport Concessions (Part 23) - ACDBE Participation - ACDBEs • Accounts (User Accounts) - Manage Accounts • Forms & Instructions • OSDBU Website • Logout 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 DBE Awards Uniform Form Menus: Add, Edit and Reports 2009 National DBE Part 26 DBE Awards Uniform Form Menus: Add, Edit and Reports 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Add screen Mirrors DBE Uniform Awards Form 2009 National DBE Conference Office of Civil Add screen Mirrors DBE Uniform Awards Form 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Edit screen - Edits can be made to current reporting year’s records only - Edit screen - Edits can be made to current reporting year’s records only - Contact your regional EPM to make changes to past year’s records 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

If data entered incorrectly-red lettering alert at top – page down to correct - If data entered incorrectly-red lettering alert at top – page down to correct - 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Confirmation Notice View completed in Adobe or HTML format 2009 National DBE Conference Office Confirmation Notice View completed in Adobe or HTML format 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 DBE Certified Contractors 2009 National DBE Conference Office of Civil Rights “We Part 26 DBE Certified Contractors 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Connects to NAICS website 2009 National DBE Conference Office of Civil Rights “We are Connects to NAICS website 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 - DBE Generate Reports 2009 National DBE Conference Office of Civil Rights Part 26 - DBE Generate Reports 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 Past Awards Accomplishments - Recipient 2009 National DBE Conference Office of Civil Part 26 Past Awards Accomplishments - Recipient 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 Past Awards – Summary (Spreadsheet format) 2009 National DBE Conference Office of Part 26 Past Awards – Summary (Spreadsheet format) 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 26 DBE Certified Contractor Generate Reports • • Recipient - By FY Recipient Part 26 DBE Certified Contractor Generate Reports • • Recipient - By FY Recipient - All Years State - By FY Specialty Services - By State & FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DBE Contractors for a Recipient by FY 2009 National DBE Conference Office of Civil DBE Contractors for a Recipient by FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DBE Contractors for a Recipient for All Years 2009 National DBE Conference Office of DBE Contractors for a Recipient for All Years 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DBE Contractors for any State by FY 2009 National DBE Conference Office of Civil DBE Contractors for any State by FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DBE Contractors for a Specific Specialty Services By State & FY 2009 National DBE DBE Contractors for a Specific Specialty Services By State & FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 23 ACDBE Participation – Uniform Form Menus Add, Edit and Reports 2009 National Part 23 ACDBE Participation – Uniform Form Menus Add, Edit and Reports 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Part 23 ACDBE Generate Reports 2009 National DBE Conference Office of Civil Rights “We Part 23 ACDBE Generate Reports 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

ACDBE - Past participation – Recipient 2009 National DBE Conference Office of Civil Rights ACDBE - Past participation – Recipient 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Past ACDBE Participation - Summary 2009 National DBE Conference Office of Civil Rights “We Past ACDBE Participation - Summary 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Certified ACDBE Generate Reports • • Recipient - All Years Recipients - By FY Certified ACDBE Generate Reports • • Recipient - All Years Recipients - By FY Concession Type - All Years National or State - By FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Certified ACDBE Report for a Recipient for All Years Or Recipient by FY 2009 Certified ACDBE Report for a Recipient for All Years Or Recipient by FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Certified ACDBE list By Type of Concession - All Years - Select Type from Certified ACDBE list By Type of Concession - All Years - Select Type from pull down menu 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Certified ACDBE List - National or State by FY 2009 National DBE Conference Office Certified ACDBE List - National or State by FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

FY-06 National ACDBE listing 2009 National DBE Conference Office of Civil Rights “We are FY-06 National ACDBE listing 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

Difference in Menus Recipient - FAA 2009 National DBE Conference Office of Civil Rights Difference in Menus Recipient - FAA 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

 FAA and Recipient Menus Different Part 26 DBE Awards FAA ------------------ Recipient 2009 FAA and Recipient Menus Different Part 26 DBE Awards FAA ------------------ Recipient 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

FAA & Recipient Menu Differences Part 23 ACDBE Uniform FAA --------------------Recipient 2009 National DBE FAA & Recipient Menu Differences Part 23 ACDBE Uniform FAA --------------------Recipient 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

FAA Users Have Access to Recipient User Accounts 2009 National DBE Conference Office of FAA Users Have Access to Recipient User Accounts 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

FAA Menu - Recipient Users Menu Shows who entered data for the current FY FAA Menu - Recipient Users Menu Shows who entered data for the current FY 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

DOORS - What’s next ? • DOT currently reviewing DOORS to investigate integrating with DOORS - What’s next ? • DOT currently reviewing DOORS to investigate integrating with other modes and systems – Creating new application to include all DBE modes, FAA, FHWA and FTA and their recipients – Considering adding a goal setting program – Looking into creating a Uniform System of tracking prime and sub data for Grant Recipients and integrating with DOORS 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration

2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal 2009 National DBE Conference Office of Civil Rights “We are who we serve” Federal Aviation Administration