Customs Electronic Cargo Reporting Maritime Industry Stakeholder Requirements

Customs Electronic Cargo Reporting Maritime Industry Stakeholder Requirements August 2008 Caution: The content of this document is for stakeholder information purposes only.

MARITIME OPERATOR REQUIREMENTS © 2008 SARS Customs • • • International Sea Carriers NVOCC / Freight Forwarders Container Terminal Operators Bulk and Private Wharf Operators Container Depot Operators

OVERVIEW – CUSTOMS ELECTRONIC DATA FLOW

CUSTOMS ELECTRONIC INTERCHANGE – INTERNATIONAL SEA CARRIER Definition What Customs law requires of you Information you are required to submit to Customs Details and Stipulations International Carrier An entity who owns, operates, rents or charters a vessel or vehicle, any such person who concludes a contract of carriage with a shipper, a cargo carrier or a master cargo carrier for the carriage of the cargo to a port or other place of discharge in the Republic, and any agent of such a person. Section 101 A and Rules - Electronic communication for Customs & Excise purposes. Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1. 6 to the SARS EDI User Manual*. a) Rule 8. 03 - Registration Register as a cargo reporter (Form DA 8), and enter into a user agreement* with Customs to transact cargo reports electronically. Submit completed Forms DA 8 and DA 8. 01 to Mr. Johann de Goede, 4 th floor, Albany House, Durban. Rule 8. 04 & 8. 05– Submission of Cargo Reports, format and content. Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual # Rule 8. 06 – Schedule and Arrival Reports. CALINF # – Call Information. • Vessel Schedule: The carrier in respect of a vessel that is due to arrive with cargo for discharge at a port in the Republic on a voyage from a port outside the common customs area must submit a vessel schedule. Where the duration of the voyage from the first port of departure on that voyage to its arrival at the first port of discharge in the Republic is likely to take: a)more than 10 days - a CALINF Message must be submitted not later than 10 days before its arrival; or b)less than 10 days - a CALINF Message must be submitted not later than 12 hours before its arrival. CALINF # – Call Information. • Vessel Arrival: the arrival of any vessel at any port in the Republic must be reported to Customs. a) CUSCAR # – Customs Cargo Message. • Master Manifest: Any person - the carrier, master cargo carrier and cargo carrier, whoever arranged for the carriage of the goods as evidenced by a transport document - must ensure that the relevant Master Transport Document Number or Transport Document Number, as applicable, is unique and is not duplicated on another manifest before the expiry of a period of two years after submission of the original manifest with such number to the Manifest Acquittal System. • Empty Container Lists: the carrier or container operator must submit an empty container list i. r. o. empty containers on such vessel to the Manifest Acquittal System. For the purposes of the Manifest Acquittal System, manifests and/or container lists in respect of such cargo or empty containers must be submitted to Customs. Where the duration of the voyage of such vessel from the port of loading of the goods to which the manifest relates to its arrival at the first port of discharge in the Republic is likely to take— a)not less than 96 hours, a CUSCAR Message must be submitted not later than 72 hours prior to such arrival; b)between 72 and 24 hours, a CUSCAR Message must be submitted not later than 12 hours prior to such arrival; c)less than 24 hours, a CUSCAR Message must be submitted not later than 6 hours prior to such arrival. Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule. Rule 8. 07 – Manifests and Empty Container Lists. © 2008 SARS Customs > MGP b) Submit a completed Form DA 185. 4 A 6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, for attention: Mrs. Rita Burger. Follow the EDI/PKI application procedure on SARS web site. For the purposes of the Manifest Acquittal System (MAS) - a CALINF Message must be submitted within 3 hours after arrival of the vessel. * - refer to SARS EDI User Agreement > http: //www. sars. gov. za/home. asp? pid=555#Rulesto. Section 101 AAct. Rule 2005. pdf # - for EDI messages refer to SARS EDI User Manual > http: //www. sars. gov. za/home. asp? pid=555#SARSEDIUser. Manualv 147 August 2007. pdf

CUSTOMS ELECTRONIC INTERCHANGE – NVOCC / FREIGHT FORWARDER Definition What Customs law requires of you Information you are required to submit to Customs Details and Stipulations Non-Vessel Operating Common Carriers Entities who own their own containers but don't own and operate vessels. NVOCCs buy container space in vessels from vessel operators and in turn will sea freight service in terms of Full Container Load[FCL]/Less than Container Load [LCL] to their customers. Section 101 A and Rules - Electronic communication for Customs & Excise purposes. Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1. 6 SARS EDI User Manual*. a) Rule 8. 03 - Registration Register as a cargo reporter (Form DA 8), and enter into a user agreement* with Customs to transact cargo reports electronically. Submit completed Forms DA 8 and DA 8. 02 to Mr. Johann de Goede, 4 th floor, Albany House, Durban. Rule 8. 04 & 8. 05– Submission of Cargo Reports, format and content. Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual # Rule 8. 07 – Manifests. CUSCAR # – Customs Cargo Message. • Sub-Master Manifest or • House Manifest: Any person - the carrier, master cargo carrier and cargo carrier, whoever arranged for the carriage of the goods as evidenced by a transport document - must ensure that the relevant Master Transport Document Number or Transport Document Number, as applicable, is unique and is not duplicated on another manifest before the expiry of a period of two years after submission of the original manifest with such number to the Manifest Acquittal System. Freight Forwarder – An entity which provides a full range of services including: tracking inland transportation, preparation of shipping and export documents, warehousing, booking cargo space, negotiating freight charges, freight consolidation, cargo insurance, and filing of insurance claims. Freight forwarders usually ship under their own bills of lading or air waybills (called house bill of lading or house air waybill) and their agents or associates at the destination (overseas freight forwarders) provide document delivery, deconsolidation, and freight collection services. © 2008 SARS Customs > MGP b) Submit a completed Form DA 185. 4 A 6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, Pretoria for attention: Mrs. Rita Burger. Follow the EDI/PKI application procedure on SARS web site. Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule. For the purposes of the Manifest Acquittal System, manifests in respect of such cargo must be submitted to Customs. Where the duration of the voyage of such vessel from the port of loading of the goods to which the manifest relates to its arrival at the first port of discharge in the Republic is likely to take— a)not less than 96 hours, a CUSCAR Message must be submitted not later than 72 hours prior to such arrival; b)between 72 and 24 hours, a CUSCAR Message must be submitted not later than 12 hours prior to such arrival; c)less than 24 hours, a CUSCAR Message must be submitted not later than 6 hours prior to such arrival. * - refer to SARS EDI User Agreement > http: //www. sars. gov. za/home. asp? pid=555#Rulesto. Section 101 AAct. Rule 2005. pdf # - for EDI messages refer to SARS EDI User Manual > http: //www. sars. gov. za/home. asp? pid=555#SARSEDIUser. Manualv 147 August 2007. pdf

CUSTOMS ELECTRONIC INTERCHANGE – CONTAINER TERMINAL OPERATOR Definition What Customs law requires of you Information you are required to submit to Customs Details and Stipulations Container Terminal Operator- Whether a person, partnership or corporation, having responsibility and physical control over the operation of a terminal. The terminal operator may be the owner, or it may be a person or business who contracts with the owner to carry out these duties. Section 101 A and Rules - Electronic communication for Customs & Excise purposes. Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1. 6 SARS EDI User Manual*. a) Rule 8. 03 - Registration Register as a cargo reporter (Form DA 8), and enter into a user agreement* with Customs to transact cargo reports electronically. Submit completed Forms DA 8 and DA 8. 03 to Mr. Johann de Goede, 4 th floor, Albany House, Durban. Rule 8. 04 & 8. 05– Submission of Cargo Reports, format and content. Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual # Rule 8. 08 – Outturn Reports. COARRI # – • Container Discharge: the terminal operator must submit such list electronically in respect of all containers landed from a vessel. • Container Load: the terminal operator must submit such list electronically in respect of all containers loaded onto a vessel. a) CODECO # –. • Terminal Gate In: the terminal operator must submit such list electronically in respect of all containers landed from a vessel. • Terminal Gate Out: the terminal operator must submit such list electronically in respect of all containers loaded onto a vessel. c) © 2008 SARS Customs > MGP b) Submit a completed Form DA 185. 4 A 6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, for attention: Mrs. Rita Burger. Follow the EDI/PKI application procedure on SARS web site. Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule. b) d) Discharge list for containers, during the discharge of a vessel at such intervals as may be agreed upon between the Commissioner and the container terminal operator, but not later than 24 hours after the vessel has been fully discharged at that port; Load list for containers not later than 24 hours after the vessel has been fully loaded; Gate-in report not later than one hour of receipt of the container in the container terminal; Gate-out report not later than one hour after removal of the container from the container terminal; * - refer to SARS EDI User Agreement > http: //www. sars. gov. za/home. asp? pid=555#Rulesto. Section 101 AAct. Rule 2005. pdf # - for EDI messages refer to SARS EDI User Manual > http: //www. sars. gov. za/home. asp? pid=555#SARSEDIUser. Manualv 147 August 2007. pdf

CUSTOMS ELECTRONIC INTERCHANGE – BULK & WHARF OPERATOR Definition What Customs law requires of you Information you are required to submit to Customs Details and Stipulations Bulk, Break-Bulk Operators and Private Wharf Operators Whether a person, partnership or corporation, having responsibility and physical control over the operation of a terminal. The terminal operator may be the owner, or it may be a person or business who contracts with the owner to carry out these duties. Section 101 A and Rules - Electronic communication for Customs & Excise purposes. Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1. 6 SARS EDI User Manual*. a) Rule 8. 03 - Registration Register as a cargo reporter (Form DA 8), and enter into a user agreement* with Customs to transact cargo reports electronically. Submit a completed Form DA 8 and DA 8. 03 to Mr. Johann de Goede, 4 th floor, Albany House, Durban. Rule 8. 04 & 8. 05– Submission of Cargo Reports, format and content. Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual # Rule 8. 08 – Outturn Reports. COARRI # – • Container Discharge: the Bulk, Break-Bulk or Wharf Operator must submit such list electronically in respect of all containers landed from a combination or vessel. • Container Load: the Bulk, Break-Bulk or Wharf Operator must submit such list electronically in respect of all containers loaded onto a combination or container vessel. b) Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule. COSTCO # – • Vessel Outturn Report: in respect of excess cargo. • Bulk and Break-bulk outturn report: in respect of shortlanded cargo. a) b) c) d) © 2008 SARS Customs > MGP Submit a completed Form DA 185. 4 A 6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, for attention: Mrs. Rita Burger. Follow the EDI/PKI application procedure on SARS web site. Discharge list for containers, during the discharge of a vessel at such intervals as may be agreed upon between the Commissioner and the container terminal operator, but not later than 24 hours after the vessel has been fully discharged at that port; Load list for containers not later than 24 hours after the vessel has been fully loaded; A vessel outturn report in respect of— • containerised cargo, not later than 3 days after the last container from that specific voyage has been unpacked in the depot; and • Break bulk or bulk cargo, not later than 7 days after the vessel has been discharged. Break bulk or bulk cargo outturn report, not later than 7 days after the vessel has been discharged. * - refer to SARS EDI User Agreement > http: //www. sars. gov. za/home. asp? pid=555#Rulesto. Section 101 AAct. Rule 2005. pdf # - for EDI messages refer to SARS EDI User Manual > http: //www. sars. gov. za/home. asp? pid=555#SARSEDIUser. Manualv 147 August 2007. pdf

CUSTOMS ELECTRONIC INTERCHANGE – CONTAINER DEPOT OPERATOR Definition What Customs law requires of you Information you are required to submit to Customs Details and Stipulations Container Depot Operator- an entity who consolidates, or deconsolidates LCL and FCL groupage containerised consignments. Section 101 A and Rules - Electronic communication for Customs & Excise purposes. Register as a user to communicate electronically with Customs. Details concerning registration can found under Section 1. 6 SARS EDI User Manual*. a) Rule 8. 03 - Registration Register as a cargo reporter (Form DA 8), and enter into a user agreement* with Customs to transact cargo reports electronically. Submit completed Forms DA 8 and DA 8. 04 to Mr. Johann de Goede, 4 th floor, Albany House, Durban. Rule 8. 04 & 8. 05– Submission of Cargo Reports, format and content. Submit cargo reports electronically in the format specified in the annexures to the SARS EDI User Manual # Rule 8. 07 – Manifests COSTCO # –. • Depot Cargo Outturn Report: in respect of goods unpacked from a container according to the manifest. • A Vessel Outturn Report: in respect of containerised cargo. © 2008 SARS Customs > MGP b) Submit a completed Form DA 185. 4 A 6 to Lehae la SARS, EDI REGISTRATION, 299 Bronkhorst Street, Nieuw Muckleneuk, for attention: Mrs. Rita Burger. Follow the EDI/PKI application procedure on SARS web site. Section 8 – Reports of cargo landed and unpacked and packed or loaded must be in the form and at such times as may be specified by rule. a) b) A depot cargo outturn report, not later than 24 hours after the container to which the report relates has been unpacked A vessel outturn report, not later than 3 days after the last container from that specific voyage has been unpacked in the depot; * - refer to SARS EDI User Agreement > http: //www. sars. gov. za/home. asp? pid=555#Rulesto. Section 101 AAct. Rule 2005. pdf # - for EDI messages refer to SARS EDI User Manual > http: //www. sars. gov. za/home. asp? pid=555#SARSEDIUser. Manualv 147 August 2007. pdf