CPI Betty Rickicki Technology Management FOCUS ON FISCAL 2010
FOCUS SUBJECTS CPI Overview Layout Changes Personnel to Report T&E Funding Employment Basis Formula New Edits for 2010 Items to Remember Reports to Verify Data PSC Data Download Race/Ethnicity Survey Final Recommendations Portal Provisioning
CPI OVERVIEW
WHAT IS CPI? Certified and Classified Personnel Information (Board Rule 160 -5 -2 -. 50) Reporting of certified and classified personnel based on their role within your district
HOW IS CPI DATA USED? State funding for certified staff (Training and Experience – T&E) Determine Teacher Shortage Areas Program Reviews State/Federal Reporting PSC for Highly Qualified Teacher determinations for NCLB
WHEN IS DATA COLLECTED? Fiscal Year 2010 Cycle One Tuesday, October 6, 2009 – Transmissions begin Tuesday, October 13, 2009 - Last date initial transmissions Monday, October 26, 2009 - Final transmission date and Deadline for Superintendent Sign-off Date range for active and terminated employees: 03/06/2009 – 10/06/2009
WHEN IS DATA COLLECTED? Cycle Two Thursday, March 4, 2010 - Transmissions begin Friday, March 12, 2010 - Last date for initial transmission Friday, March 26, 2010 - Final transmission date and Deadline for Superintendent Sign-off Date range for active and terminated employees: 10/07/2009 – 03/04/2010 Cycle Three - LEAVE Thursday, July 1, 2010 – Transmissions begin Thursday, July 8, 2010 - Last date for initial transmission Thursday, July 15, 2010 - Final transmission date for CPI Cycle 3 data and Deadline for Superintendent Sign-off
WHAT DATA IS REPORTED? Georgia Department of Education CPI Employee Record Detail March 2009 (CPI 2009 -2) 234 -SAMPLE County Personnel Demographic Information- A Record SSN: xxxxx 9935 Personnel ID: Full Name: BUNKER, ARCHIE Birth Date: (mm/dd/yyyy) 10/17/1965 Gender: M Race: ‘A 01’ Record – Basic Demographics 00000001 2 Employee Type Displaced Staff From Personnel Demographic Information- B Record Certified Emp Basis 1 Classified Emp Basis 0 Contract Days-Certified 190 Annual Work Days-Classified 0 Annual Contract Salary-Certified $51, 740. 00 Total Annual Salary-Classified $0. 00 Certified YRS Experience 17 State Pay Step L 4 Certificate Level 4 National Cert N Termination Code 0 Termination Date Local Years Service 11 Full Time Equivalent Salary ‘B 01’ Record – Contract Information Calculated Amount $51, 740. 00 Assignment Information- C Record School Name ID Percent of Time Assignment TYPE In Field Status Certificate Type Job Code Subject Matter Certificate Field Fund Code 0103 Sample High School 66. 0 C I T 109 400 748 00 0103 Sample High School 34. 0 C I T 112 910 748 00 ‘C 01’ Records - Assignments PSC Details if available Cert Level Effective Date Provision Flag Certificate Field Code Begin Date End Date 4 07/01/1994 F T 748 05/20/2006 06/30/2014 Certification Data from PSC
STAFF POPULATIONS
STAFF POPULATIONS REPORTED “REGULAR” DIRECT CONTRACT EMPLOYEES 3 RD-PARTY CONTRACT EMPLOYEES LONG-TERM SUBSTITUTES
STAFF POPULATIONS DEFINED Regular Employee q EMPLOYEE TYPE = blank/null o Direct contract with school district o Visiting International Faculty (VIF) OR q EMPLOYEE TYPE = “B” q Direct contract with school district o Retired teachers who have come back to teach full time ü Certified Salary edits (E 654 and E 655) skipped for this population, as they are not restricted to the salary schedule minimums. ü Senate Bill 327 - Now OCGA 47 -3 -127. 1
STAFF POPULATIONS DEFINED Long-Term Substitute EMPLOYEE TYPE = “L” Hired directly by the district. Has an hourly service agreement to “fill in” for either a vacant permanent position or for a regular contract employee on leave. Must teach in the same vacant position, or replace the same permanent employee, for at least six weeks to be considered “long term”. Does not earn T&E dollars.
STAFF POPULATIONS DEFINED Third-Party Contract Employee q EMPLOYEE TYPE = “P” q Not hired directly by the district. q Independent contractors q Staff hired by and paid through another agency / private company q Does not earn T&E dollars.
STAFF POPULATIONS DEFINED n Third-Party Contract Employee § Report teachers - Job Codes 085 to 200 (EXCLUDE 080 Lottery Pre-School Regular Ed Teacher) AND § Report special education service providers - Job Codes: Adapted PE (485, 149); Audiology (481); Counseling (301, 306, 438); Diagnostic Services (479); Occupational Therapy (483); Physical Therapy (482); Psychological Services (404, 405, 406); Interpreter (437); Speech Path (480); School Health/Nurse (486); School Social Work (300, 412); Orientation and Mobility (484); Pre-School Paraprofessional (453); School Age Paraprofessional (436).
CPI RECORDS PER EMPLOYEE TYPE Code Personnel Record Layouts Certified T&E $ L Long-Term Substitutes A No P Third-Party Contracts A & C No B SB 327 Employees (direct contract) A, B, & C Yes Blank/null Other direct contract employees and VIF A, B, & C Yes
T&E FUNDING EMPLOYMENT BASIS
DATA USED FOR T&E FUNDING n Certified Employees Only ALL “B” record data: q Employment Basis q Certification Level* (PSC) q Pay Step q Years of Experience* * Increase T&E dollars earned
EMPLOYMENT BASIS FORMULA Certified and Classified Employment Basis How to calculate: # of full-time hours/day # of hours/week hours/year * # of days/week = # of hours/week * # of weeks worked/year = Full-Time + # of additional hours/day # of hours/week * * # of days /week = # of hours/week # of weeks worked/year = Additional hours/year Once added together: Total of Hours DIVIDED BY Full-Time Hours = EMPLOYMENT BASIS
Example of Employment Basis Example: Full-time teacher who works 2 additional hours 2 days a week teaching night school. Contracted days = 190 Calculation for full-time hours: 8 hours/day X 5 days/week 40 hours/week X 38 weeks/year 1520 hours/year Calculation for additional hours: 2 hours/day X 2 days/week 4 hours/week X 38 weeks/year 152 hours/year 1520 + 152 = 1672 ÷ 1520 = 1. 10 (Employment Basis)
Employment Basis VS Percent of Time n Employment Basis – B Record q Related to CONTRACT SALARY q Used to calculate FTE (full-time equivalent) q Used in T&E calculation for certified employees q Cannot be greater than 2. 0 n Percent of Time – C Record q Related to TOTAL TIME ON THE JOB q All assignments must total 100% of time q Estimate % of time spent per assignment
Example: Employment Basis VS Percent of Time n Employment Basis – B Record q q q n Certified CONTRACT Salary = $18, 500. 00 Employment Basis = 0. 50 FTE calculated salary = 18500 / 0. 50 = $37, 000. 00 Yrs Exp = 5 (Step 3), Cert Level T 4 (bachelors) Salary Schedule minimum = $36, 524. 00 (met minimum) Percent of Time – C Records q q Certified CONTRACT Days = 95 (full-time would be 190) Employee has 3 assignments: • 15% of time worked teaching English • 65% of time worked as counselor • 20% of time worked teaching English remedial
LAYOUT CHANGES
LAYOUT CHANGES n A Record Changes q New Race and Ethnicity Changes q Breaking Out of Full Name q A-level Record Length Expanding
LAYOUT CHANGES ETHNIC HISPANIC 80 -80 RACE INDIAN 81 -81 Hispanic or Latino A 1 Certified, Classified, Active, Terminated H= Hispanic N= Not Hispanic ETHNIC HISPANIC must be ‘H’ or ‘N’ E 284 American Indian or Alaska Native A 1 Certified, Classified, Active, Terminated I= American Indian or Alaska Native N= Not This race RACE INDIAN must be ‘I’ or ‘N’ E 285 E 286 Not part of race indicators. Identifies Hispanic ethnicity One of the five race indicators that can be set to yes or no for a student. More than one can apply. RACE ASIAN 82 -82 Asian A 1 Certified, Classified, Active, Terminated S= Asian N= Not This race RACE ASIAN must be ‘S’ or ‘N’ RACE BLACK 83 -83 Black or African American A 1 Certified, Classified, Active, Terminated B= Black or African E 287 American N= Not This race RACE BLACK must be ‘B’ or ‘N’ RACE PACIFIC 84 -84 Native Hawaiian or Other Pacific. A Islander 1 Certified, Classified, Active, Terminated P= Native Hawaiian or Other Pacific Islander N= Not This race RACE PACIFIC must be ‘P’ or ‘N’ RACE WHITE 85 -85 White 1 Certified, Classified, Active, Terminated W= White E 289 N= Not This race RACE WHITE must be ‘W’ or ‘N’ A E 288
LAYOUT CHANGES FULL NAME being replaced by LAST NAME, FIRST NAME, MIDDLE INITIAL • Portal Provisioning requirements need name split out LAST NAME 86 -115 The employee’s last name. A 30 Certified, Classified, Active, Terminated LAST NAME and/or E 3100 FIRST NAME cannot be null. LAST NAME must be E 3106 at least two characters FIRST NAME 116 -145 The employee’s first name. A 30 Certified, Classified, Active, Terminated LAST NAME and/or E 3100 FIRST NAME cannot be null. FIRST NAME must W 3107 be at least two characters. MID INITIAL 146 -146 The employee’s middle initial. A 1 Certified, Classified, Active, Terminated MIDDLE INITIAL must be either alpha characters (A-Z) or blank. FILLER 147 -150 A 4 No edits. E 3102
LAYOUT CHANGES Vendor Update Districts are responsible for contacting vendors of requirement changes Vendor deadlines must be before October 2009 so that your district has time to enter data in your local software. CPI Extract changes must be ready for October 2009 data collection.
NEW/REVISED EDITS
NEW EDITS FOR 2010 Edits to be removed q E 210 - Race/Ethnicity one-character data element q q q E 600 - Full Name must have comma between first and last name q q q Race/Ethnicity data element has been replaced Position in A record will be filler Full Name has been replaced Positions in A record will be filler W 600 - Full Name must have space between first and last name
NEW EDITS FOR 2010 Edits to be added q E 284 - Ethnic Hispanic q q E 285 - Race Indian q q Edit message: RACE BLACK must be “B” or “N” E 288 - Race Pacific q q Edit message: RACE ASIAN must be “S” or “N” E 287 - Race Black q q Edit message: RACE INDIAN must be “I” or “N” E 286 - Race Asian q q Edit message: ETHNIC HISPANIC must be “H” or “N” Edit message: RACE PACIFIC must be “P” or “N” E 289 - Race White q Edit message: RACE WHITE must be “W” or “N”
NEW EDITS FOR 2010 Edits to be added q E 292 – Employee can not have value of N’s for all race identifiers q q q Edit message: At least one race indicator must be selected q Have a code other than ‘N’ Race data elements do not include Hispanic (Ethnicity indicator) More than one race indicator selected assumes employee is “Multiracial”
NEW EDITS FOR 2010 Edits to be added q E 3100 - LAST NAME, FIRST NAME q q E 3106 - LAST NAME q q Edit message: LAST NAME must be at least two characters E 3106 - FIRST NAME q q Edit message: LAST NAME and/or FIRST NAME cannot be null, contain numbers, or selected special characters Edit message: FIRST NAME must be at least two characters E 3102 - MIDDLE INITIAL q Edit message: MIDDLE INITIAL must be either alpha characters (A-Z) or blank
NEW EDITS FOR 2010 Edits to be tightened q E 064 - SOCIAL SECURITY NUMBER q Edit message: Social Security Number not valid. Must be a 9 -digit SSN. First three digits cannot begin with 9 XX or contain 000. SSN cannot be all one number or an invalid sequence of numbers. üCannot have 000 as first 3 digits, ü Cannot have 9 XX as first 3 digits üCannot be any of the following: '00000', '11111', '22222', '33333', '44444', '55555', '66666', '77777', '88888', '99999', '012345678', '123456789', '098765432', '876543210'.
NEW EDITS FOR 2010 Edits to be tightened q E 691 – Assignment Certificate Type q q q Edit message: Assignment Certificate Type not valid for employee. If employee's paperwork requesting new or renewal certificate has been sent to PSC but certificate has not yet been issued, enter '998' for pending certificate. ‘ 999’ removed as a valid code for pending E 692 – Job Code q q Edit message: ASSIGNMENT JOB CODE missing or not valid 999’ and blank removed as a valid code for substitute
ITEMS TO REMEMBER
ITEMS TO REMEMBER q. Payroll years of Experience Certified Employee Should increase by “ 1” from one fiscal year to the next Refer to Board Rule 160 -5 -2 -. 05 (GBA – 5) Except for SB 327 employees – years will not accrue Should be equal to Count 1 for Count 2 in the same fiscal year q. Annual Contract Salary Certified Employee Must generate an FTE Salary value ≥ State Minimum Exempt: Charter Schools, Residential Facilities Classified Employee Must be a value > zero
ITEMS TO REMEMBER q. National Teacher Certification Valid values : “Y” or “N” q. Table updated with PSC data in November q. CP 019 Report reports teacher where currently active. q. Report is not used for National Certification funding
ITEMS TO REMEMBER Assignment Employee Job Code may have multiple Job Codes Assignments need to be broken out by Job Codes Examples: • Superintendent also serving as a principal should have 2 assignment records with a percent of time serving as each. • GNETS/psychoed counselor, Job Code 306, who is teaching should also report teacher Job Code 153 Employee may have certified as well as classified Job Codes reported • Example: Teacher may also serve as bus driver
ITEMS TO REMEMBER Assignment In-field Field Status (“I”) Teacher is working in their certified content area Out-of-field (“O”) Teacher is certified, but is not working in the area of certification. Assignment Must Certificate Type match against data received from PSC
ITEMS TO REMEMBER Reporting Certificates Refer to the Job Code Table… Job Code Title Cert. Required Report Cert on CPI 435 Para. Pro N Y 114 Grade 9 Y Y 410 School N N Teacher Nurse n Description Function Certification Exemptions: Some Charter Schools and Residential Treatment Facilities Third-Party Contract Employees Object
ITEMS TO REMEMBER Reminders: Subject Matter codes should reflect the specialized fields of study wherever possible. Subject codes 930 -958 are no longer valid codes for Job Codes 080 -199 (teachers) These subject codes are still valid for any position above 199 (non-teacher codes) Elementary codes can still be used (920 -928) where appropriate
ITEMS TO REMEMBER If subject being taught is not in one of the more specific codes, personnel should be coded using the first 2 -digits of the course number. Third digit is the Type of Instruction Combining first 2 digits with Type of Instruction: Example: English Language Arts (LA) = 23. xxxxxxx 231 = Remedial LA 232 = Gifted Education LA 233 = Distance Learning LA 238 = Special Education LA 230 = All Other LA
ITEMS TO REMEMBER n Reporting Remedial Board Remedial Subjects: cannot be used for all subject areas Rule 160 -4 -5 -. 01 “Remedial educational program – an instructional program designed for students in grades 6 -12 who have identified deficiencies in reading, writing, or mathematics. “
CERTIFICATE TYPES Professional vs. Provisional Some certificates can be either provisional or professional (ex. NT). Please read certificate issued from PSC. If person is considered professional for one certificate, then PSC file will have him/her flagged as professional for all certification entries in the PSC file. Effects edit for minimum salary required.
ITEMS TO REMEMBER Professional vs. Provisional Certificate Type Table (on our website) will only show a Salary Type of either “T”/Professional or “B”/Provisional, but certificate issued by PSC will state that: “This non-renewable certificate is not a professional certificate. ” appears on non-professional Non-renewable certificates (the equivalent of the old "B" certificates. ) It does not appear on ALL Non-renewable certificates. In this case the employee will be paid on the provisional salary scale.
ITEMS TO REMEMBER Professional vs. Provisional Certificate Type Table (on our website) will only show a Salary Type of either “T”/Professional or “B”/Provisional, but certificate issued by PSC will state that: “This non-renewable certificate is not a professional certificate. ” appears on non-professional Non-renewable certificates (the equivalent of the old "B" certificates. ) It does not appear on ALL Non-renewable certificates. In this case the employee will be paid on the provisional salary scale.
ITEMS TO REMEMBER Extended Day – CTAE (Voc Ed) Job Codes 116 – Extended Day Teacher (HS) 117 – Extended Day Teacher (6 -8) 119 – Extended Year Teacher (6 -12) must be reported with a Secondary Fund Code of “ 76” Extended day job codes should be used when a teacher works additional hours either before the normal school day starts or after the normal school day has ended.
ITEMS TO REMEMBER Ø E 1008 § § – Replaces W 1107 Principal (Job Code 610) must be reported from all FTE reporting schools with school codes less than 6000 Superintendents also serving as principals need to report both assignments Ø E 1009 – Technology Specialist should not be reported with a subject § § Job Code 445 = Technology Specialist Subject Matter Code should = ‘ 999’ or blank
ITEMS TO REMEMBER Ø E 1012– Parapros (Job Codes ‘ 434’, ‘ 435’, ‘ 436’) should report Subject Codes according to assignment type: § § Instructional para – Subject Codes ‘ 920’-’ 958’ Non-instructional para – Subject Code ‘ 999’ Ø E 1010 – Classified employees (Assignment Type Code = ‘N’) should not report a subject § § Subject Matter Code should = ‘ 999’ or blank Exceptions: Grad Coach, 3 rd-Party Contract Teachers, Instructional Parapros
ITEMS TO REMEMBER Ø E 1013 – EMPLOYEE TYPE must be valid ‘L’ = Long- Term § ‘P’ = 3 rd Party Contract § ‘B’ = SB 327 Retiree returning to teach full time § Blank/null = All other direct contract employees. § Ø E 1011– Replaces W 647 § Classified employee’s FTE salary > $200, 000 § Assignment Type Code = ‘N’ FTE salary = contract salary / employment basis
ITEMS TO REMEMBER Ø E 1014 – These Job Codes must be reported with a school code, not a facility code: § Teachers (greater than ‘ 080’ and less than ‘ 200’) § Not including ‘ 080’ Lottery Pre-school teacher Principal (‘ 610’) and Vice-Principal (‘ 615’) § Graduation Coach (‘ 398’) § Ø W 1108 – FTE salary exceeds minimum salary in Salary Schedule by $20, 000 or more. § Established to catch data errors that have occurred in the past.
ITEMS TO REMEMBER Ø E 696 – Special Ed teachers can now report remedial (xx 1)as well as special ed subjects (xx 8) § See “Remedial Education Program Guidelines 2007 -2008” ØW 805 – Warning: This employee is currently employed in another Georgia school system. § Example: Teachers who are reported from multiple counties with a job code 154, Night School Teacher (Grades 9 -12). § Requires checking with other district and entering comments in order to sign off.
ITEMS TO REMEMBER Ø E 2016 – All personnel reported as active in previous CPI cycle must be reported as either active or terminated in the current CPI cycle. § § § Error will be generated if active personnel from previous count are not reported as active or terminated in current CPI collection. If they have terminated within one month of the current CPI count, please terminate on-line to reduce the number of edits in next CPI collection Often caused by back-dating terminations in local system after CPI has been uploaded.
EXTENDED VS. 20 ADDITIONAL DAYS Extended Day Personnel Work extra days outside their normal contracted time and are paid through the Vocational Grant (Board Rule 160 -4 -3 -. 11) Secondary Fund Code = “ 76” 20 Additional Day Personnel Work extra days that may be spread throughout the school year Not paid with Secondary Fund Code “ 76” Can be any other code, including “ 00”
ITEMS TO REMEMBER Personnel who teach for the Georgia Virtual School Program Personnel hired by the Georgia Virtual School are not reported in CPI Georgia Virtual School Program now reports their teachers directly to PSC for Hi. Q determination
CLASS SIZE AND STUDENT RECORD Teachers/Administrators Reported Produce in Student Record and Class Size errors if they do not have a teaching or administrative record in CPI Administrators must have an assignment (C-Record) with a valid Job Code. Teachers must have at least one assignment (C-Record) with a valid Job Code.
CLASS SIZE AND STUDENT RECORD Teachers must have an assignment (C-Record) with at least one of the following Job Codes: 080 -199 (Teachers) 301 - 302 (Special Ed) 400 -402 (Counselors) 440 (Librarian/Media Specialist) 480 (Speech Pathologist) 672 (Vocational Specialist) 673 (Youth Apprenticeship Director) 621 (Instructional Supervisor) Student Record E 909 – Long-Term Substitutes will need to be relieved – no C record with Job Codes
REPORTS TO VERIFY DATA
REPORTS TO VERIFY DATA
REPORTS TO VERIFY DATA CP 018 – Terminated Employees Listing of all employees that are being reported in current collection as being terminated CP 032 Cycle – Personnel Reported Active in Last Listing of all employees that were reported in last collection as active Compare this report to CP 018
REPORTS TO VERIFY DATA CP 019 – National Board Certification • Listing of employees reported with a National Certification = “Y” • Should now report regardless of which district last reported to National • Will not report employee if permission was not given to National to release information • Is not used in funding process for National Certification
REPORTS TO VERIFY DATA CP 036 – Job Codes Summary by System Total number of employees reported by Job code. Can be viewed down to each facility within the school system CP 020 Use – Assignment Job Codes Not Reported as a check against what should be reported
REPORTS TO VERIFY DATA CP 040 – Long-Term Substitutes Demographics CP 041 reported – Third-Party Contract Employees Demographics reported Assignments reported
PSC CERTIFICATION DATA … PSC After All Signoffs Per Cycle Refreshed DAILY, except right after cycle Ga. DOE Data temporarily frozen CPI Main Menu PSC Data Request DOWNLOAD AS NEEDED DISTRICT
RACE/ETHNICITY SURVEY
RACE / ETHNICITY SURVEY Guidelines are provided by the National Center for Education Statistics (NCES) http: //www. gadoe. org/pea_infosys_data. aspx? Page. Req=PEAISDRace
RACE / ETHNICITY SURVEY Race/Ethnicity Definitions q Compliance with new U. S. Department of Education Race and Ethnicity Data Reporting Standards q The race/ethnicity of an individual shall be collected in a two part format that specifies: (1) whether or not the individual is of Hispanic/Latino ethnicity (2) allows the individual to select one or more races from the five racial categories.
RACE / ETHNICITY SURVEY A two-part question is mandatory, with the ethnicity part asked first. 1. 2. Ethnicity (Choose one): Hispanic/Latino Not Hispanic/Latino Race (Choose one or more, regardless of Ethnicity): American Indian or Alaskan Native Asian Native Hawaiian or Other Pacific Islander Black or African American White
RACE / ETHNICITY SURVEY Rethinking… Ethnicity versus Race for Hispanic Example: Employee answers question #1 as Hispanic but is unsure of how to answer the race question. Question 2 Answer for Race? ? person may indicate the family is affiliated with a tribe in Mexico, therefore his/her race is American Indian (I). Or may indicate he/she has family origins from Spain, therefore he/she is white (W). Or he/she may have multiple origins from parents: American Indian (I) and White (W) on mother's side and Black (B) and Asian (S) on father's side.
RACE / ETHNICITY SURVEY Migrating to the New Definitions Current • H-Hispanic • I-American Indian Alaskan Native Fiscal Yr 2010 H - for Hispanic Latino ethnicity RACE • I- American Indian / Alaskan Native • A-Asian/Pacific Islands • S- Asian • P- Native Hawaiian / Other Pacific Islander • B-Black (Non Hispanic) • B- Black or African American • W-White • W- White • M-Multi-Racial 2 or more races selected
RACE / ETHNICITY SURVEY Self-Identification versus Observation Individuals must always be encouraged to identify their own race and ethnicity. Staff members may be asked to re-identify themselves in their records. Self-identification of racial and ethnic categories is strongly recommended, although respondents are not required to do so. If staff member declines to select race and ethnicity, identification by observers should be used. Observer identification is the method of last resort.
RACE / ETHNICITY SURVEY DOE guidance on Self-Identification: Ethnicity and race selections do not necessarily have anything to do with the respondent's parental heritage or DNA. They are reporting based on how they see themselves. So for the person who is from Mexico and comes from American Indian origin, he/she can still say they are another race (i. e. black or asian). It is up to the individual. The race definitions are more of guidance to let the respondent know what is considered in each grouping.
RACE / ETHNICITY SURVEY The two-part question in your survey may look like this: Part A. Is this employee (or Are you) Hispanic/Latino? (Check only one) No, not Hispanic/Latino Yes, Hispanic/Latino ( A person of Cuban, Mexican, Puerto Rican, South or Central American, or other Spanish culture or origin, regardless of race. ) The above part of the question is about ethnicity, not race. No matter what you selected above, please continue to answer the following by marking one or more boxes to indicate what you consider your employees (or your) race to be. ” Part B. What is employee’s (or your) race? (Choose one or more) American Indian or Alaska Native (A person having origins in any of the original peoples of North and South America (including Central America), and who maintains tribal affiliation or community attachment. ) Asian (A person having origins in any of the original peoples of the Far East, Southeast Asia, or the Indian subcontinent including, for example, Cambodia, China, India, Japan, Korea, Malaysia, Pakistan, the Philippine Islands, Thailand, and Vietnam. ) Black or African American (A person having origins in any of the black racial groups of Africa. ) Native Hawaiian or Other Pacific Islander (A person having origins in any of the original peoples of Hawaii, Guam, Samoa, or other Pacific Islands. ) White (A person having origins in any of the original peoples of Europe, the Middle East, or North Africa. )
RACE / ETHNICITY SURVEY Other Resources – Data Collections documentation Race and Ethnicity Reporting Requirements and Resources Overview of Race and Ethnicity Requirements Suggestions to School Districts for Implementing New Requirements Presentation - Race and Ethnicity Implementation 2009 -2010 FAQs - Race and Ethnicity Requirements Self-Identification or Observer-Identification NCES Forum Guidelines
FINAL NOTES
ELIMINATE THE IMPACT OF BAD DATA… Errors or Omissions can cost district $$$ Budget comes from October CPI data. Corrections after CPI count 1 will not be considered because budget processing will have been based on October data. Make sure principals are reported Make sure salary information is correct Base does not include T&E dollars Certificate Level and Creditable years affect T&E funds Make sure certification information is current
PORTAL PROVISIONING PROJECT Enhanced security software to use personnel data… Ø Ø New extract to be created outside of CPI • Effective October 2009 • personnel data will be used by the Ga. DOE security software to assist in the provisioning of district employees’ access rights in the portal A separate menu, not in CPI, will be provided to upload the extract. • Ø Proposed Data Elements: Employee SSN, Last Name, First Name, Middle Initial, Date of Birth, Employee Type, Termination Code, Termination Date, and per assignment Job Code with School Code Business rules have not been finalized as to : • Number of records per employee (many have more than one assignment), • Cycles required for uploads • Final layout and file format. More to Come
QUESTIONS? Please issue a dticket via email dticket@doe. k 12. ga. us Or call the Help Line at 800 -866 -1011 Please indicate that this is a WORKSHOP QUESTION For CPI. Thank you for your kind attention!
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