Cotton Online Processing System COPS July 2007 www

Cotton Online Processing System (COPS) July 2007 www. fsa. usda. gov/cotton

Producer Collection Letter If paid within 30 calendar days of the notification letter, LSA’s shall: l acquire manual authorization code from Jan De. Lancey @ 816926 -2638 or Diana Johnson @ 816 -926 -1945 OR l if automated, transmit the CCC-719 trailer record w/another bale detail record to NITC (include the COPS invoice # [23] obtained from the COPS web site). An authorization code will be generated.

Collecting Charges Due from Producer Email the following data to Diana Johnson at diana. johnson@kcc. usda. gov when a manual authorization code is requested or when an automated CCC-719 is transmitted: l l l charges to be repaid as indicated on the COPS PC Invoice number of bales forfeited Producer Collection Invoice number authorization code date of wire transfer If a manual auth code is requested, in lieu of an email, the LSA can fax a completed CCC-719 to FSC. FCMO, CLIG, Attn: Diana Johnson, at 816 -9265940 with the above information.

Collecting Charges Due from Producer If invoice remains unpaid 30 calendar days after the date of the notification letter, LSA’s shall contact: l producer’s administrative County Office to request a receivable be established and provide a case file that contains copies of - producer collection invoice - LSA notification letter - documentation of any collection activity

Collecting Charges Due from Producer l email Roger Pieper at roger. pieper@kcc. usda. gov to provide: -invoice number -name of administrative County Office the debt was referred l Any funds collected by LSA after the debt has been referred shall be forwarded to the administrative County Office to be recorded as a debt collection.

STATUS TYPES X – File received. l P – File is processing. l Z – File completed processing. l