Corporate Library Collection Policy A Comparative Document Analysis Paula R. Davidson Emporia State University
Introduction § Interest in corporate libraries and particular companies § Value of corporate librarianship § Organizer and custodian of information § In-house storyteller § Paper, electronic, archives
Definition § Policy: a definite course or method of action selected from among alternatives and in light of given conditions to guide and determine present and future decisions (http: //m-w. com/dictionary/policy) § Any formal, written document that addresses collections management, archives, resource selection, or acquisitions will be considered.
Research Questions § What collection criteria are used to select, maintain and discard electronic and hard copy resources in large American retail suppliers with international customers? § What collection criteria are used to select and preserve archival materials within these same corporations? § How do collection development policies compare between three similar organizations?
Literature Review § Planned and logical building of collection to meet current and future needs § Acquisition and discarding ideally based on regularly reviewed policy § Differ for company libraries § Hall and Russell, 1996
Literature Review § Four global corporation library selection activities assessed § Towards developing a theory of corporate collection development § Performance, operation (cost, centralization, formalization) § Include ideas within content, choose from vast amount of content, contain cost, support browsing § Edgar, 2003
Literature Review § Frito-Lay Corporate Library § Engineering library § Categories of standards, sources for standards, access points to collection § Ogden, 1990
Methodology § § Obtain collection policy documents Components, structure, criteria Contextually placed Viewed with models § Actual – corporate, academic, special collection § Theoretical § Gather more documents?
Setting & Environment § § § Starbucks – Seattle, WA REI – Sumner, WA Hallmark – Kansas City, MO Analysis will take place in Kansas City, MO
Data Analysis § § § Summary documents Spreadsheets – consistencies/discrepancies Reformulated and reconciled Conclusions Suggestions
Timeline § November – Complete literature review § December – February – Obtain collection policy documents § March – April – Compare and analyze documents § May – Construct comparative documents, develop conclusions § June – Compose and submit final report
Obstacles § Will concrete documents be available? § Will additional corporations need to be approached? § Will there be unforeseen obstacles? § Can the timeline be met?
Stakeholders § Corporate librarians § Benefit by a better understanding of successfully implemented collection development policies § Benefit by suggestions resulting from a comparative analysis
Conclusion § Based on comparative analysis, conclusions can be drawn about the effectiveness of collections policies in large, international corporations § Suggestions for future collections developments can be made
References § Edgar, W. (2000). Corporate library resource selection and corporate core competencies: Exploring the connections. Tuscaloosa, AL. The University of Alabama. § Edgar, W. (2003) Toward a theory of collection development: An activities and attributes approach. Library Collections, Acquisitions, & Technical Services. 27(4), 393. § Green, L. (1995). Evaluating a corporate library collection. Journal of Interlibrary Loan, Document Delivery & Information Supply. 6(1), 49. § Hall, H. , & Russell, A. (1996). Resource management in the electronic environment: Company library web pages and collection development principles. In Proceedings of the International Online Information Meeting. United Kingdom.
References § Jones, A. A. , Cantelon, P. L. , & Adkins, E. W. (1995). Corporate archives and history: Making the past work. Libraries & Culture. 30(2), 226. § Nelke, M. (1999). The role of the corporate library in the knowledge management process. Information Services and Use. 19(1), 49. § Ogden, S. M. (1990). Standards in the Frito-Lay corporate library. Science & Technology Libraries. 10(3), 49. § Xie, H. (2006). Understanding human-work domain interaction: Implications for the design of a corporate digital library. Journal of the American Society for Information Science and Technology : JASIST. . 57(1), 128.
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