Cooperative ___Agreements___ __or__ Leveraged Purchasing Agreements LPA 1

Cooperative ___Agreements___ __or__ Leveraged Purchasing Agreements (LPA) 1

General Overview n Leveraged Procurement Agreements n General Agreements that take advantage of the buying power of the state and local agencies to negotiate lower prices n n Prices often less than any single agency could obtain on their own Pre-Negotiated n Takes care of many of the bidding process and contract formation details 2

LPA Programs n Statewide Contracts n State Price Schedules n Western States Contract Alliance n California Multiple Award Schedules n Master Agreements n Software License Program 3

LPA Highlights (1) n LPA contracts developed by DGS/PD for use by state n n n and local governments Lowest prices based on leveraged acquisitions Procurement bidding requirements and preferences have been applied California Terms & Conditions included Small Business preference and DVBE participation, etc. requirements included Agencies need to follow program requirements for placing orders 4

LPA Highlights (2) n Purchases only require price quotes (unless otherwise stated in User Instructions) n Administrative fees (except as noted in the purchasing program directions) n Timely implementation of projects n No protests n Cooperative (not combative) environment n No advertising 5

LPA Highlights (3) n Do not modify Terms & Conditions n Listed prices are maximums n Only prime and listed resellers can sell n Get copy of contract and additional information n Document the file 6

Statewide Contracts n Statewide contracts are competitively bid contracts to leverage pricing for large quantities of goods that are repetitively purchased by multiple state and local agencies. 7

Statewide Contracts What you can buy Paint n Pharmaceuticals n Vehicles n Office supplies, etc. n Food n Maintenance Repair and Operating Supplies n 8

Statewide Contracts n Competitively bid n Contracts are available on the PD website 9

Statewide Contracts Limitations n Some contracts are mandatory for all state agencies (e. g. paper, towels, food) n Some contracts are department-specific and can only be used by state agencies (e. g. Caltrans or Corrections) 10

Statewide Contracts n Not all products available n Some contracts not available to local governments n No discounts on some contracts 11

State Price Schedules What you can buy Adaptive Equipment 12

Western States Contracting Alliance (WSCA) n What the contracts cover n Where the contracts are located 13

California Multiple Award Schedules (CMAS) 14

CMAS – Definition of Program n Created in 1994 n Legal Authority PCC Sections 10290 et seq. and Section 12101. 5 n Administrated by DGS, Procurement Division 15

CMAS – How Contracts are Developed (1) n No competitive solicitations done by CMAS to establish contracts n Federal GSA’s or other multiple award contracts used as base contracts n CMAS suppliers are: GSA (base) contract holders (such as IBM) n Piggy backers (such as Compu. Com) n 16

CMAS – How Contracts are Developed (2) n Established using terms and conditions, products, services and prices from existing multiple award, competitively bid or cost compared contracts. 17

CMAS – How Contracts are Developed (3) n CMAS adds: n CA Terms & Conditions n CMAS User Instructions n These are now independent CA CMAS contracts (once the above have been applied) 18

CMAS – Program Highlights n No admin fee if a Small Business is used (only for CMAS) 19

CMAS - Advantages n Large base of suppliers from which to choose n New suppliers can be added at any time n No admin fee if SB is used (only CMAS) 20

CMAS – Database Search n Search CMAS Database n Not a search engine n Must follow instructions n Pull information from the database n Using CMAS product and service codes 21

Master Agreements Contracts are established for use by government entities within California Some contracts are awarded to multiple suppliers n Multiple orders are allowed throughout the term of the contract. n 22

Master Agreements n n Most Master Agreements are competitively bid Financials are investigated References are checked Staffing levels are verified 23

Master Agreements Order direct from the vendor n Departments must pay Admin Fee n Users Instructions, contract and price list are available on PD website n 24

Software Licensing Program n Software manufacturers offer lowest prices based on volume of potential state and local government purchases n DGS negotiates software discounts with major software publishers 25

Software Licensing Program n Software upgrades www. pd. dgs. ca. gov/masters/slp. htm 26

Software Licensing Program n Lowest price for certain software brands n Cooperative and Encryption Agreements 27

Software Licensing Program n Limited software brands available n Contracts only available from the supplier 28

Wrap-Up n QUESTIONS? Prior to using DGS programs, contact the Billing Code Administrator: Marilyn Ebert 707 3 rd Street, 2 nd Floor West Sacramento, California 95605 Tel: (916) 375 -4500 Fax: (916) 375 -4545 Email: Marilyn. Ebert@dgs. ca. gov 29