Construction Safety Audit Scoring System Con SASS and

Construction Safety Audit Scoring System (Con. SASS) and Its Progress 19 January 2012

Scope • Introduction • Fundamental understanding of Con. SASS • Progress of Con. SASS • Benefits of Adoption of Con. SASS • FAQ

Con. SASS Construction Safety Audit Scoring System

Introduction • Since 1994, a worksite with a contract sum of S$30 million or more is required to be audited on their SHMS once every 6 months. • The checklist used to conduct safety audit differs from one auditing organization to another.

Introduction • The use of different checklists and a lack of a standardised scoring system pose challenges when differentiating worksites in term of their effectiveness and implementation of SHMS. • For example, the audit score given by auditing organisation A is 70%. Is it same as the audit score (70%) given by auditing organisation B?

Introduction • The Construction Safety Audit Scoring System (Con. SASS) was therefore established to overcome these challenges by providing a standardised checklist and scoring system. • This unified system provides an easy cross comparison for audit results.

Introduction • For example- Project A with all the 17 elements at band 3 is definitely better than Project B with all the 17 elements at band 1. • On the condition that same phase of construction rather than different phase.

Fundamental Understanding of Con. SASS • The Construction Safety Audit Scoring System (Con. SASS) is a standardised audit tool which provides an independent assessment of the safety and health management system (SHMS) at a worksite • How it works?

Fundamental Understanding of Con. SASS • Con. SASS comprises of a standardised audit checklist and score card that can be used to evaluate the effectiveness and development status of the worksite’s safety and health management system (SHMS).

Fundamental Understanding of Con. SASS • Con. SASS checklist encompasses approximately 330+ questions. • Interview checklist comprising 51 interview questions for site personnel from all levels. • They are structured based on “Plan - Do – Check – Act (PDCA)” cycle in 17 elements as follow.

Fundamental Understanding of Con. SASS Continual Improvement OSH Policy (Plan) (1 element) Management Review (Act) (1 element) Checking & Corrective Action (Check) (4 elements) Planning (Plan) (4 elements) Implementation & Operation (Do) (7 elements)

Fundamental Understanding of Con. SASS Continual Improvement OSH Policy 1 OSH Policy Management Review 4. 5 Management review Checking & Corrective Action 4. 1 Performance measurement and monitoring 4. 2 Accidents, incidents, non-conformances and corrective and preventive action 4. 3 Records and records management 4. 4 Audit Planning 2. 1 Planning for hazard identification, risk assessment and risk control 2. 2 Legal and other requirements 2. 3 Objectives 2. 4 OSH Management Programme(s) Implementation & Operation 3. 1 Structure and responsibility 3. 2 Training, awareness and competence 3. 3 Consultation and communication 3. 4 Documentation 3. 5 Document and data control 3. 6 Operational control 3. 7 Emergency preparedness and response

Fundamental Understanding of Con. SASS • The audit questionnaires is derived from:

Fundamental Understanding of Con. SASS • Distribution of the 330+ Con. SASS audit questions SS 506 = 186 CP 79 = 57 UAI = 127 SS 506 / CP 79 = 26 UAI / CP 79 = 9 UAI / SS 506 = 0

Fundamental Understanding of Con. SASS • Companies can identify the 118(127 -9) question which are purely contributed from UAI. • Companies can then enhance their SS 506/OHSAS 18001 & CP 79 based on these questions to cover the gap created by these UAI questions.

Fundamental Understanding of Con. SASS DR – Document Verification PI – Physical Condition Verification IP – Interview of Knowledgeable Personnel Sample of Document and Physical Verification Checklist

Fundamental Understanding of Con. SASS Sample of Interview Checklist

Fundamental Understanding of Con. SASS Sample of Con. SASS Score Card

Fundamental Understanding of Con. SASS • The questions in the Con. SASS checklist are categorized into 4 bands, from band I to Band IV with each increasing Roman numeral reflecting the higher development status of the element being audited. • To pass each band, the element being audited needs to satisfy >70% of the questions within the band.

Fundamental Understanding of Con. SASS S/No. System Elements Band 1 Band 2 Band 3 Band 4 1 OSH Policy 2 6 4 4 2. 1 Planning for hazard identification, risk assessment and risk control 6 6 5 3 2. 2 Legal and other requirements 2 2 1 1 2. 3 Objectives 2 5 7 5 2. 4 OSH Management Programme(s) 3 3 3 2 3. 1 Structure and responsibility 1 6 4 4 3. 2 Training, awareness and competence 7 15 9 6 3. 3 Consultation and communication 6 10 12 7 3. 4 Documentation 1 4 4 2 3. 5 Document and data control 2 6 4 1 3. 6 Operational control 8 11 13 5 3. 7 Emergency preparedness and response 3 7 4 3

Fundamental Understanding of Con. SASS S/No. System Elements Band 1 Band 2 Band 3 Band 4 Performance measurement and monitoring Accidents, incidents, nonconformances and corrective and preventive action Records and records management 2 6 6 5 3 8 11 3 2 8 3 2 4. 4 Audit 2 9 6 3 4. 5 Management review 1 10 7 3 4. 1 4. 2 4. 3

Fundamental Understanding of Con. SASS DR – Document Verification PI – Physical Condition Verification IP – Interview of Knowledgeable Personnel

Fundamental Understanding of Con. SASS DR – Document Verification PI – Physical Condition Verification IP – Interview of Knowledgeable Personnel

Fundamental Understanding of Con. SASS • The score card is a final report card which tabulates the results from the different elements audited. • It allows for quick and easy visualization of the development status of the different elements in the safety and health management system.

Fundamental Understanding of Con. SASS

Progress of Con. SASS

Con. SASS Audits Conducted • Companies started to take up Con. SASS since 2007 • Total of >150 Con. SASS audits conducted since Oct 2007 • 25 Companies participation in Con. SASS 2007 2008 2009 2010 2011 TOTAL Jan-Aug No. 3 29 41 45 49 167

Con. SASS Audits Conducted • Why Con. SASS? (25 Companies) • • Proactive approach – 9 (36%) Contractual (HDB) – 9 (36%) BUS – 4 (16%) WSH Awards – 3 (12%) • 139 Audits, Project Contract value (S$34 Millions to S$1 Billion) • • Proactive approach – 90 (65%) Contractual (HDB) – 20 (14%) BUS – 23 (17%)** WSH Awards – 6 (4%)

Summary of Con. SASS Score • Average number of Elements in each Band BAND III BAND IV 2007 15 12 8. 33 3. 67 2008 13. 1 8. 38 5. 00 2. 1 2009 16. 4 13. 5 8. 6 4. 6 2010 16. 6 13. 8 9. 6 4. 6 Note: Max 17 Elements in each Band

Summary of Con. SASS Score • Average banding in each Elements 2007 2008 2009 2010 1. 0 4. 0 3. 1 3. 4 3. 7 2. 1 0. 0 0. 4 1. 8 2. 4* 2. 2 3. 3 2. 0 3. 0 2. 3 1. 0 1. 1 2. 0 2. 2* 2. 4 1. 0 0. 6 1. 5 1. 2* 3. 1 2. 3 1. 6 3. 0 3. 2 1. 7 1. 1 2. 2* 3. 3 2. 0 1. 5 2. 6 2. 9 3. 4 4. 0 3. 4 3. 6 3. 8

Summary of Con. SASS Score • Average banding in each Element (Continue. . ) Elements 2007 2008 2009 2010 3. 5 3. 3 1. 8 2. 5* 3. 6 1. 7 0. 8 2. 0 1. 9* 3. 7 3. 0 2. 3 3. 0 4. 1 2. 0 1. 5 2. 0 2. 2* 4. 2 0. 0 1. 2 2. 1 2. 3* 4. 3 3. 7 2. 1 2. 6 4. 4 3. 0 2. 3 2. 7 2. 8 4. 5 3. 0 2. 2 2. 4*

Con. SASS Score of a Co. under BUS (From Reactive to Proactive) Band I II IV 18 th & 19 th May 2009 Project A 15 9 2 0 13 th & 14 th May 2010 Project A 17 13 7 2 01 st & 02 nd Dec 2010 Project A 17 16 11 3 15 th & 16 th Mar 2010 Project B 16 11 2 0 21 st & 22 nd Mar 2011 Project B 16 14 5 1 10 th & 11 th Jun 2010 Project C 16 16 11 7 24 th & 25 th Jun 2010 Project D 16 16 11 7 10 th & 11 th Jan 2011 Project D 16 16 11 7 07 th & 08 th Jul 2010 Project E 17 15 8 3 29 th & 30 th Jul 2010 Project F 16 15 10 5 21 st & 22 nd Oct 2010 Project G 16 13 5 3 Average 16. 2 14 7. 5 3. 5 SC 2 Average (2010) 16. 6 13. 8 9. 6 4. 6

Review of Con. SASS Checklist • SCAL’s WSH Committee sent out email to all users(PM, SM, WSHO) of Con. SASS users • A workgroup formed under the SCAL WSH Committee to conduct the review. • Workgroup chaired by Mr Howard How (Boustead) • Workgroup members from Woh Hup, Shimizu, Progressive, Hexacon, Straits, Tiong Seng, Singapore Piling, Gammon • Email feedback from CES, Sato Kogyo • Above companies involved in > 75% of the Con. SASS Audits conducted.

S/No Band Comments on Con. SASS Checklist Suggestion 2. 3. 12. 4 IV ensuring that more challenging but realistic objectives are set to ensure continual improvement need examples to understand 2. 3. 13 IV Do not understand what evidence to produce. To give example of appropriate evidence. 2. 4. 7 IV Amendment made to management program Every year review the management program then what is the evidences can produce? 2. 4. 8 IV When ever objective not meet with in the time frame Always not applicable 3. 2. 14 II Non conformance that related to inadequate training Always not applicable (need 3 samples? ) General Comments 1. Guidance notes and standard specification in the Con. SASS Audit checklist Those making reference to SS 506 to be updated to the latest version of SS 506 : Part 1 : 2009. 2. Guideline for implementation of the Con. SASS Audit checklist Referring to the concept of developing the SS 506 : Part 1 2009, the relevant authority should attempt to develop Guidelines for the implementation of the Con. SASS Audit checklist. This would benefit the system as a whole and align the requirements expected for the audit questions. 3. All UAI question in Band IV is very difficult to understand, even different auditor give different interpretation. Checklist should guide us to improve our system not to confuse and argue with auditor. Give examples for all UAI question, for easy understanding and the whole industry can benefit from that.

• The workgroup under the SCAL WSH Committee has completed the review. Comments were further validated. • In summary, we have conclude the following: ü ü ü Total presenting comments on 78 questions; Out of which 34 questions to be removed; 10 recommendation to combine questions; 5 recommendation to rephrase questions; 7 recommendation to re-word questions; 3 recommendation to move questions to other elements/Band. • SCAL will put up a formal proposal to WSHC on the review of Con. SASS Checklist.

Benefits of Adoption of Con. SASS • Con. SASS audit is more objective and will help standardize the audits, so that the safety standards of construction industry can be raised. • Con. SASS audit provides auditors the convenience of using one checklist to fulfil the purpose of SS 506 (OSHAS 18001) audit and mandatory (CP 79) audit.

Benefits of Adoption of Con. SASS • Con. SASS can be used for crosscomparison between worksites in relation to their effectiveness in managing workplace safety and health risks.

Benefits of Adoption of Con. SASS • Con. SASS provides a profile of the development status and maturity level of each component of a worksite's safety and health management system. • This helps management to better allocate resources in order to elevate the standard and improve the effectiveness in managing a worksite's safety and health risks

Benefits of Adoption of Con. SASS • Basically the Award Audit checklist is established based on Con. SASS audit checklist. • Option 1 - If your company / worksite has attained more than 70% of all elements (i. e. 12 elements) at Band III or above, you can apply for WSHPA & SHARP Awards – using Award Audit Checklist.

Benefits of Adoption of Con. SASS • Option 2 – your worksite can apply for SHARP Awards – using Con. SASS audit results, which were audited within the period specified by WSHC (e. g. for 2011 - from 1 July 2010 till 25 Mar 2011). • The audit score must be all elements (i. e. 17 elements) at Band III or above with evidences compiled and submitted. • No additional audit is required for the SHARP Award application.

FAQ • Is it compulsory to have Con. SASS audit? • MOM announced in February 2011 and followed by a circular in June that with effect from 1 Aug 2011, all construction worksites with contract sum of S$30 million or more are required to have their mandatory SHMS audits conducted based on the Con. SASS audit checklist.

FAQ

FAQ • Subsequently, MOM has agreed with SCAL request that contractors who are not ready to adopt Con. SASS can apply for a deferment through their auditors. This deferment will be applicable until 1 February 2012. • In the meantime, SCAL would like to urge all contractors to learn and adopt the Con. SASS audit system to better assess your SHMS at worksites.

FAQ • Who can be engaged to provide Con. SASS audit? • MOM approved auditing organization; e. g. SC 2 Pte Ltd

FAQ • How long will it take to conduct a Con. SASS audit? • The duration varies from 3 to 6 mandays depending on the auditing firm’s auditing system (1 manday is defined as the work done by one auditor in one day). • SC 2 protocol is at least 4 mandays (i. e. 2 days and 2 auditors), as we cover all 330+ questions.

FAQ • What is considered a “passing” mark under Con. SASS? • There is no “pass” or “fail” under the Con. SASS audit. • It provides a profile of development status of each element of your safety and health management system, so that you can improve the weaker elements and elevate the overall standard and effectiveness of your SHMS.

FAQ • Whether necessary to establish a manual to fit Con. SASS? • No need, If you have a SS 506 / OHSAS 18001 manual. However, you just need to add on in your manual to close up those gaps, mostly UAI questions. • Most of UAI questions are more difficult and mostly in Band 3 / 4.

FAQ • Some barriers to adopt to Con. SASS audit • Most of the sites are familiar with CP 79 rather than SS 506 / OHSAS 18001. • It need to involve more personnel / departments than only WSH personnel. • WSHO not familiar with organizational SS 506 / OHSAS 18001.

FAQ S/No. System Elements Audit Question Assistance may be required 2. 1 Planning for hazard identification, risk assessment and risk control e. g. 2. 1. 14 Design team /Engineer 3. 6 Operational control e. g. 3. 6. 18 Procurement Department 4. 4 Audit All HQ(MR) 4. 5 Management review All HQ(MR)

FAQ • Where can I get a copy of Con. SASS checklist and relevant material? • The Con. SASS guideline, checklist and score card can be downloaded from the following website: : https: //www. wshc. sg/ : http: //www. mom. gov. sg

FAQ