Conference Fees Kevin Little Comptroller 10 April 2017

Conference Fees Kevin Little Comptroller 10 April 2017

Navy Policy on Conference Fees Advance Conference Fee Payments – Approval to attend required – Local for most conferences (see next slide) – SF-182 completion to authorize payment – Purchase Card payment by activity cardholder On-Site Conference Fees – For previously unknown fees to be paid on-site – Travel Card payment authorized 2

NPS Methodology Non-Do. D Conference Attendance Approval – Under $100 K, NPS President Now Approves • No longer have to wait to submit to Navy or wait for their approval – faster approval and early requests processed without delay • Early approval will allow attendees to have fees paid sooner to take advantage of “early-bird” or time-limited registration • No longer a need to pay out-of-pocket up front with local conference approval • No longer wait for reimbursement of fees personally paid 3

NPS Methodology (con’t) Conference Fee Payment Process – Attendee receives NPS President approval to attend non. DOD conference – Submit SF-182 for approval through Chair & Dean – Forward SF-182 to purchase cardholder – Cardholder pays advance fee to Conference Registration Last Resort Option – Attendee pays fee out-of-pocket only due to unusual circumstances – requires Chair & Dean Approval On-site Payment – Upon arrival at conference – Any unknown fees may be paid 4 with travel card and claimed on voucher when return