Common Cause/PA Website Project
Common Cause of Pennsylvania • Who are they? • Volunteer based nonpartisan nonprofit advocacy organization • What do they do? • Inform constituents of PA of the issues that affect Pennsylvanians • Work to strengthen public participation in the political process • Goals • Continuing growth and spreading their message across the state
The Problem • CC/PA would like to have control of their own website • Currently run by national chapter of CC • Would like maintain a new website in house which can be controlled by volunteers • New website will support their goals by increasing their visibility
Stakeholder Analysis • Team 8 Ø Project Managers Ø SME - Suzanne Cummings • James Eisenstein Ø Project Sponsor • Barry Kauffman Ø CC Executive Director • Ruth Frits Ø Web Developer • Entry Level & Interns Ø Resources
Initial Financial Analysis
Final Financial Analysis Cost variance = Earned Value – Actual Cost = $62, 181. 28 - $55, 519. 00 = $6662. 28 Schedule Variance = Earned Value – Planned Value = $62, 181. 28 - $66, 622. 80 = -$4441. 52 Cost performance Index = Earned Value / Actual Cost = $62, 181. 28 / $55, 519. 00 = 1. 12 Schedule Performance Index = Earned Value / Planned Value = $62, 181. 28 / $66, 622. 80 = 0. 933 Estimate at Completion = Budget at Completion / Cost Performance Index = $111, 038. 00 / 1. 12 = 99141. 07 • Under Budget • Behind Schedule
Milestones Milestone Date Initiating Completed scope draft 10/27/05 Assemble project teams, define roles completed 10/20/05 Completed initiating stage 10/20/05 Planning Completed schedule 11/10/05 Completed planning stage 11/11/05 Executing Completed CMS development 11/25/05 Completed Templates 11/14/06 Completed site design 11/23/05 Completed website construction 11/30/05 Completed security development 1/19/06 Completed executing stage 1/19/06 Deployment Completed deployment stage 2/2/06
Milestones Continued Rollout Date Modify items as necessary 2/13/06 Completed Pilot 2/13/06 Completed stakeholder review 2/14/06 Deploy production system complete 2/20/06 Completed rollout 2/21/06 Completed deployment stage 2/21/06 Controlling Status reports 16 th of every month Stakeholder status report Every Wednesday Status reports to client Every other Wednesday Completed external testing 3/13/06 Completed unit testing 3/13/06 Completed external testing 3/17/06 Completed integration testing 3/17/06 Completed external testing 3/20/06 Completed testing stage 3/21/06 Training materials complete 3/28/06 Completed documentation 3/28/06 Completed controlling stage 3/28/06 Closing Project concluded 4/4/06
Project Risk Management • Technology Risk Medium Probability / High Impact / Risk Factor of 4 No confirmation to see approval of hardware No relationship between sponsor and Kintera • Financial Risk High Probability / High Impact / Risk Factor of 7. 2 Non profit organization / Not certain of volunteer’s experience No budget could make the project unfeasible • People Risk Medium Probability / High Impact / Risk Factor of 3. 2 Working on project without getting to know clients Manager and team realize misunderstanding of customer’s expectations
Project Risk Management (cont’d. ) • Market Risk Medium Probability / High Impact / Risk Factor of 3. 2 Displeased over the control of their presence on the Internet Website draws more users and members to organization • Structure/Process Risk High Probability / Low Impact / Risk Factor of 2. 4 National level of organization take over CC/PA website Customized website distinguish unique identity
Project Quality Management Standards: • Website works on all browsers • Accessible to all users: website can be used by the disabled Requirements: • Completed project meets all specifications and satisfies all needs: the website must accomplish the desired goal and meet all expectations • System available 24/7: the website is available at all times, except during updates or reconstruction • System available to all users: anybody can use and view the website • System is easy to find/navigate: website is linked to the main Common Cause website; website is easy to find through web searches and easy to navigate
Lessons Learned • Contact stakeholders early in the project and stay in contact • Define scope more clearly • Have resource availability defined in writing
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