Committee on Information Technology Performance Sub-Committee Automated Biometric

Committee on Information Technology Performance Sub-Committee Automated Biometric Identification System ABIS Update January 8, 2009 1

SFPD FSD “Mission Statement “The mission of the FSD is to assist the criminal justice system through the efficient and reliable collection, preservation, evaluation, analysis, and comparison of physical evidence and public safety data and to provide clear, objective interpretations and findings. ” 2

Forensic Services Division Technical Areas • • Bloodstain Pattern Composite Sketch Latent Print Photo Trajectory Digital Evidence CSI Response • • Breath Alcohol DNA Firearms / Toolmarks GSR (trace) Narcotics Questioned Documents Tenprint 3

ABIS History Last competitive bid for ABIS was held in 1982: n SFPD’s fingerprint file was organized by the Henry System developed in the late 1800’s n Proprietary operating system(s), hardware and software vs. commercialoff-the-shelf (COTS) products n No standards defining the content, format and transmission of data n Live Scan technology in its infancy 4

Modern ABIS Needs Significant changes over the last twenty five years: n SF Bay Area has a population of over 7 million – 5 th largest in the US n 16, 000 people per square mile – 2 nd most densely populated city in US n Development explosion including: n South of Market n Treasure Island n SFO n A new downtown ball park n According to DEM, number of calls for service in 2008 was 1, 008, 047 5

Information Technology Strategic Plan Foundational and Strategic IT Initiatives May 31, 2007 © 2007 Gartner, Included in the Gartner report were the following disturbing findings: n Real-time data is not easily accessible across the department, for use by officers in the field as well as for purposes of analysis and reporting n Communication and data/document exchange within the department, as well as with the public and partner agencies, is often challenging given limitations in automation tools n Insufficient access to robust computer workstations/printers impacts officer efficiency n Current applications and technical infrastructure will not meet long term Department needs 6

Key Technology Initiatives 1. Strengthen IT Infrastructure 2. Enhance IT Governance and Decision Making 3. Optimize IT Service Delivery and Processes 4. Integrated Records Management System (RMS) and CMS) 5. Implement Early Intervention System (EIS) 6. Increase Access to Critical Data in Patrol Cars 7

ABIS Concept 8

Phase I ABIS Objectives Increase data access infrastructure on behalf of officers: n Investigations Bureau n FSD n n n Crime Scene Prints…………. . Medical Examiner…………. …. . Field Operations Bureau n District Station n Mobile ID n n Patrol (misdemeanor citations) Foot Beat (stay away orders, etc. ) Gang Task Force (gang injunctions) Solos (traffic citations) 9

Phase II ABIS Objectives n Data retrieval from multiple agencies/databases based upon fingerprint search or “Single Query” : n Cal-Photo / DMV n RMS / FMS n Parole / Probation n Department Bulletins: n Wanted Persons / Persons of Interest n Restraining orders / Stay away orders n Warnings (Dangerous locations, etc. ) 10

Phase II Objectives Continued… ABIS Interoperability: n n Limited…………. > n Unlimited…………………. > 11

Phase II Objectives Continued… ABIS Interoperability: n n Iris Recognition. …. . . ……. > n Retina ID……………. . …> n Facial Recognition………. > 12

FSD Actions n 1/29/2008 – CAL DOJ Focus Group Meetings (Vision 2015) n 1/30/2008 – Saber Imaging AFIS Review n 2/11/2008 - ABIS Request for Information (RFI) n 2/28/2008 – ABIS Bidder’s Conference n 3/6/2008 – COIT ABIS Presentation 13

FSD Actions n 6/27/2008 – Saber Imaging Preliminary Findings n 7/6/2008 – CAL DOJ BMA in Sacramento (Vision 2015) n 7/24/2008 – ABIS Consultant Hired (En Pointe/Privatas) n 8/24/2008 – NEC AFIS Internet Conference n 10/27 -28/2008 - ABIS Stakeholders Interviews 14

FSD Actions n 10/29/2008 - CAL DOJ BMA in Sacramento (Vision 2015) n 11/1/2008 - State Controller's Office Cal-ID Report n 11/17/2008 – SFPD Command Staff Briefing n 11/17 -19/2008 – ABIS Stakeholders Interviews n 12/17/2008 – Meeting Western Identification Network 15

Western Identification Network 16

Approach To ABIS RFP n Process to ensure issuance of ABIS RFP that will: n Meet stakeholder’s requirements n Achieve cost/budget/maintenance considerations n Ability to integrate with local, state, and federal systems n Flexible capability to meet future business needs 17

ABIS RFP Continued… n Leaves nothing to speculation re: technical requirements n Setting performance criteria that can be objectively tested n Interviewing several customers of each credible vendor n Create benchmark plan early to be used among top finalists n Retain independent AFIS consultant with: n n Broad range of vendor evaluation experience “Insider's knowledge” of each vendor's history 18

ABIS Team Summary En Pointe Technologies: n CCSF Technology Store contract vendor since 2004: n Nationwide IT products and professional services provider n Publicly-traded company with focus on major public sector (state and local) IT contract support and service n En Pointe will provide prime contact services to SFPD, in partnership with Privatas ID 19

ABIS Team Summary Privatas ID: n National consulting organization: n Ex-government and ex-vendor individuals n Unparalleled experience in the definition, design, and implementation of identity management systems n Privatas team will provide support for one or more of the specific tasks 20

ABIS Project Status n Task 1: Review and Analysis of SFPD ABIS RFI Responses n n n 11 responses to the RFI received Review and analysis 100% complete Task 2: Stakeholder Review n n Over 50 participants representing over 30 organizations / units Review and analysis 75% complete 21

ABIS Project Status n * Task 3: System Requirement Specifications (SRS) n Engineering process document that centralizes: n Set of requirements n Use cases (workflow) n Performance specifications and requirements n Delivered to bidders as part of a RFP 22

ABIS Project Status n * Task 3: System Requirement Specifications (SRS) n Forensic AFIS n n n Impact on existing: n Workflows n Policies n Procedures Training requirements Mobil ID n n Map vendor solutions to “real world” needs n Hardware design and features n Functional capabilities NIST Best practices 23

ABIS Project Status n * Task 3: System Requirement Specifications (SRS) n Define and document standards for telecommunications: n Global Justice XML (GXDM) n National Information Exchange Model (NIEM) n FBI Electronic Biometric Transmission Specifications (EBTS) n Define and document interfaces for interoperability: n Local………. . …. > Regional (Bay Area) n State…………. . > Regional (CAL ID, WIN) n National. . . > FBI, DHS n International…. . > NAFIS, RCMP, Interpol 24

ABIS Project Status n * Task 3: System Requirement Specifications (SRS) n SRS construction 10% complete n Anticipated RFP release date April 1, 2009 25

ABIS Project Status Continued… n * * Task 4: Evaluation of Vendor Proposals Phase n Evaluation Team n n 10% complete Task 5: Procurement Bundle Recommendation n n SME’s RAN Board 0% complete Task 6 Procurement Process Support n 0% complete 26

Project Budget Summary • ABIS Project is not a General Fund project • Funding derived from multiple sources: • CAL ID (RAN Board) • Court Fees • Live. Scan Applicant Fees • Constantly Accruing • Conservative AFIS Fund Balance ($2. 5 million) • Based on cost estimates - Adequate Funding Available 27

Overall Status Project Status Trend Issues Scope Y Y Early in SRS Task n FSD Resources n Evaluation Process / Team Schedule Y G n Cost G G Overall G Corrective Action G n Delay in Kick-Off 28

Project Status Legend Green Change within 10% of original scope Change over 10% of original scope. Need re-baseline. Green Schedule Yellow Red Scope Project scope (deliverables) completely defined. No scope change. Project schedule completely defined. On track for scheduled completion Yellow Within 10% of scheduled completion Red Over 10% scheduled completion. Need re-baseline. Green Cost Completion within budget Yellow Completion within 10% of budget Red Completion over 10% of budget. Need re-baseline. 29

Overall Project Rating Legend Color Definition Green Less than 20% likelihood that an adverse event will occur that impacts scope, time or cost. Yellow 20% to 50% likelihood that an adverse event will occur that impacts scope, time or cost. Red Greater than 50% likelihood that an adverse event will occur that impacts scope, time or cost. 30