COMET TEAM BATTLEFIELD LOGISTICS PLANNING AND ANALYSIS TRAINER Distribution Management Property Accountability Principles
COMET TEAM Learning Objectives Terminal Learning Objective (TLO) Is To Understand The Principles Of Property Accountability. 1. Enabled Learning Objective (ELO): Discuss Current Army Policy Regarding Property Accountability. 2. Conditions: Given Lectures, Research And Study, Readings, Dialogue, Debate, Peer And Instructor Feedback, Mentoring And Coaching, Reflection And Development Time. 3. Standards: Identify Methods To Stay Current Regarding Army Property Accountability Guidance.
COMET TEAM Safety Brief & Risk Assessment Actions In Case Of Emergency. Risk Is Low.
COMET TEAM Agenda Introduction What is PBUSE? Responsibility Accountability Inventories Reach Back (QMC&S) Questions
COMET TEAM From the Vice Chief of Staff of Army “The magnitude of the equipping challenges the Army faces in fighting a war, transforming and restationing under the integrated global presence and basing strategy (IGPBS) cannot be understated. To be successful we must have absolute accountability and visibility. I need every leaders personal involvement. ” -GEN Richard Cody
Property Book and Unit Supply – Enhanced COMET TEAM (PBUSE) Mission & Objectives To provide the Army with a state-of-the art web-based property accountability system at the Property Book Office and Unit Supply level, reducing the footprint by consolidating two baselines (SPBS-R and ULLS-S 4) into one, and replacing other property accountability systems as directed by the DA G-4. To provide real time asset visibility and data access by a permission control system for both tactical and garrison environments, in a connected or disconnected mode.
COMET TEAM What is PBUSE? -Army’s web-based force sustainment property accountability system. -Part of Global Combat Support System – Army (Field Tactical). -Replaced Standard Property Book System-Redesign (SPBS-R) and Unit Level Supply System-S 4 (ULLS-S 4).
COMET TEAM What is PBUSE*? -PBUSE provides SPBS-R and ULLS-S 4 functionality: -PBO uses Property Book – Enhanced (PB-E) module -Unit Supply uses Unit Supply – Enhanced (US-E) module -Staff sections (S 4/G 4/J 4) use PBUSE for asset visibility purposes *PBUSE = Property Book and Unit Supply – Enhanced
COMET TEAM PBUSE Functional Architecture Commander • Request for Individual PBUSE account LOGSA / LIW Account Request System Administrator • Confirms Request • Roles/Permissions Access Property Book Officers • PBO (Team Chief) • PB NCOIC • Clerk Property Book Transactions AKO-PBUSE DB SARSS 1 SFTP XML Application Server One AWRDS way On ew Unit Level Transactions Asset Visibility (Reports) ay da ta dat ap ull DFAS/DCD pu ll WARS Hand Receipt Holders • Company Commander • Supply Sergeant • Clerk Managers • Commander • CORPS • MACOM • HQDA
COMET TEAM Where is PBUSE? -All unit supply rooms -All PBO operations -BN S 4 and higher (asset visibility) -Must use in Iraq & Afghanistan (DA G 4 mandated) -PMs now using for equip fieldings
COMET Security Architecture TEAM High Level AKO Architecture www. us. army. mil Other Knowledge Online Servers Ft Belvoir DOIM Switch Firewall Belongs to AKO Fiber Link OC -12 Router NIPRNet Unknown jumps/ connections Belongs to DOIM Firewall Directory Server LDAP PBUSE Web Servers Da ta User names authenticated by AKO servers Users must have PBUSE roles/permissions DOIM Intranet AK O Key Security Elements: Knowledge Online Servers Ce WWW nt er AKO Enterprise Operations • Network Management • Security Infrastructure • Directory Services • Day-to-Day Web Site Operations Other AKO Servers Internet TSACS POTS Unknown jumps/ connections All Internet transmissions to PBUSE are encrypted using the Secure Socket Layer Protocol (i. e. HTTPS: //)
COMET PBUSE User Hardware Version 1 (Unit Supply) TEAM V 1 COMPONENT CONFIGURATION AN/TYQ-109(V)1 (1 ea) Computer Set, Digital (Notebook w/Transit Case) (1 ea) Printer, Laser (E 323 N) w/ USB cable & Transit Case (1 ea) Network Interface Card (NIC) for Printer (1 ea) External Keyboard (1 ea) External Pointing Device NSN 7010 -01 -472 -8107 SLIN C 27707 ( ZLIN Z 39509) BOIP N 012 AA Replacements to Legacy ULLS-S 4 SPBS-R (Non-deployable) (1 ea) 7 Foot & 25 Foot Cat 5 LAN Cable (1 ea) Surge Suppressor (110/220 VAC) Currently Dell
COMET PBUSE User Hardware Version 2 (PBO Level) TEAM V 2 COMPONENT CONFIGURATION AN/TYQ-109(V)2 (2 ea) Computer Set, Digital (Notebook w/Transit Case) (1 ea) Printer, Laser (E 323 N) w/USB cable & Transit Case (1 ea) Printer, Laser (T 620 N) w/Transit Case (2 ea) Network Interface Card (NIC) for Printer NSN 7010 -01 -472 -8111 SLIN C 27775 ( ZLIN Z 39441) BOIP N 013 AA (2 ea) External Keyboard (2 ea) External Pointing Device Currently Dell (2 ea) 7 Foot & 25 Foot Cat 5 LAN Cable (1 ea) Surge Suppressor (110/220 VAC) Replacements to Legacy SPBS-R (MTOE and deployable TDA Units) Note – There are Dell C 840’s, D 600’s, D 610’s and Panasonic CF 28’s in the field
COMET TEAM PBUSE Access and User Roles 1. Logging in requires an Army Knowledge Online (AKO) user name and password 2. Requires approval from the Information System Security Officer (ISSO). 3. Employs user roles to control access to the various processes and functions in the system 4. Roles determine the privileges granted within a process, read or write.
COMET TEAM PBUSE User Roles Common BCT Roles CO CDR CO XO SUPPLY SGT UNIT SUPPLY CLERK ARMS ROOM CLERK NBC NCOIC S 4 OIC PBO
COMET TEAM Customer Support Network Remedy / Web Based Technical / Functional SMEs NOC Servers Location: Fort Lee, VA 8 -16 hrs/ 5 day WEB RASC Technical / Functional SMEs 2 Locations: • Fort Hood, Texas • Schofield Barracks, Hawaii CSSAMO Provide: Day to Day in Time Zone Spt Organizational Support 1 st Line of STAMIS Automation Support Dial: 1 -866 -547 -1349 Fixes 100% of our STAMIS’ UNIT Maintains Hardware and Software Spares
COMET TEAM Resident PBUSE Training -Residential PBUSE training during Unit Supply Specialist (MOS) 92 Y Advanced Individual Training (AIT) at Quartermaster Center and School (QMC&S), Fort Lee, Virginia. -NCOs and Warrant Officers also receive training at the QMC&S. -QMC&S also provides PBUSE functional training at Fort Lee, VA. -On request, QMC&S has deployed mobile training teams (MTT) to provide on-site PBUSE training.
COMET TEAM Online Training For PBUSE “Job Aids” -Developed by Northrop Grumman -Available to anyone with AKO access -Do NOT have to have PBUSE access to use
COMET TEAM Responsibility The obligation of an individual to ensure Government property and funds entrusted his/her possession, command , or supervision are properly used and cared for and that proper custody and safekeeping are provided. There are five types of responsibility: COMMAND; SUPERVISORY; DIRECT; CUSTODIAL; AND PERSONAL Bottom-line: Everyone is responsible for Government Property!
COMET TEAM Responsible Officers Platoon/Section/XO Unit Commander Battalion Commander Brigade Commander
COMET TEAM Accountability “Obligation imposed by law, lawful order, or regulation on an officer or other person for keeping accurate record of property, documents, or funds. Includes identification data, gains, losses, dues-in, duesout, and balances on hand or in use. The person having this obligation, may or may not have actual possession of the property, documents, or funds. ”
COMET TEAM Key Definitions Accountability Obligation of a person to keep records of property, documents or funds. Responsibility Obligation of an individual to ensure that property is properly used, cared for and safeguarded.
COMET TEAM TYPES OF RESPONSIBILITY COMMAND DIRECT CUSTODIAL PERSONAL SUPERVISORY
COMET TEAM Types Of Responsibility COMMAND RESPONSIBILITY Commanders have an obligation to care for, safeguard and properly use government property inherent to command can not be delegated SUPERVISORY RESPONSIBILITY Relationships between superiors and the property in the possession of personnel under their supervision inherent in all supervisory positions and is not contingent upon signed receipts
COMET TEAM Types of Responsibility DIRECT RESPONSIBILITY Obligation of a person to ensure that all government property for which he or she has receipted for is properly used, cared for and that proper custody and safe keeping are provided. Accountable officers and hand receipt holders incur direct responsibility. PERSONAL RESPONSIBILITY Obligation of a person to exercise responsible and prudent actions to properly use, care for, and safeguard all government property in his or her possession not contingent upon signed receipt of responsible individual.
COMET TEAM Ø Ø Command Responsibility Can NOT delegate. Ensure property is used properly. Ensure property is safeguarded. Ensure your Soldiers actions contribute to : ü Proper Custody ü Proper Care ü Proper Use ü Proper Safekeeping Ø Enforce Supply Discipline Ø Take admin or disciplinary actions as appropriate.
COMET TEAM Property Book Officer (PBO) PBO is appointed by the Commander with command authority over all subordinate units and maintains all primary hand receipts for him. 1. Must be knowledgeable about supply. 2. Classified as the “Accountable Officer”. 3. If found to be liable, could be required to pay the government the full cost of lost/damaged property. 4. PBO establishes and maintains primary hand receipts. 5. PBO only accounts for nonexpendable property.
COMET TEAM Property Book Officer Levels BRIGADE (WO 1/CW 2) BATTALION (WO 1/CW 2) COMPANY (Unit Commander) NOTE: PBO = Accountable Officer.
COMET TEAM Primary Hand Receipt Holder (PHRH) 1. UNIT COMMANDER is normally the PHRH. 2. PHRH must conduct a PHYSICAL INVENTORY PRIOR TO SIGNING FOR PROPERTY and inventory property at least once per year. 3. UNIT COMMANDERS should sub-hand receipt property to appointed subordinate leaders. 4. UNIT COMMANDERS initiate actions to ADJUST PROPERTY RECORDS WHEN PROPERTY is lost, damaged, or destroyed.
COMET TEAM Types of Property REAL PROPERTY: Land, Buildings, and Structures. NONEXPENDABLE PROPERTY: Requires Formal Property Book Accounting ; Trucks, Radio Systems. DURABLE PROPERTY: Requires accounting by Hand Receipt; Hand tools, personal property that is not consumed in use. EXPENDABLE PROPERTY: No formal system of accounting is required; however government property must be protected from fraud, waste and abuse.
COMET TEAM Accounting for Property MANUAL PROPERTY BOOKS Rarely used. AUTOMATED PROPERTY BOOKS Property Book and Unit Supply Enhanced (PBUSE) PRIMARY HAND RECEIPTS Manual or automated. Produced by the Property Book Officer (PBO). SUB-HAND RECEIPTS Manual or automated. Unit Commander/Primary Hand Receipt Holder (PHRH) delegates property accounting duties to subordinates. Produced and maintained by unit supply sergeant.
COMET TEAM PBUSE is online – NIPR – for PBO & unit supply PBUSE replaced SPBS-R & ULLS-S 4
COMET Primary vs. Sub Hand Receipt TEAM ALV-151 PHRH Plan SHR #1 SHR #2 SHR #3 SHR #4 SHR #5 SHR #6 Balance the PHR (ALV-151) against the Sub Hand Receipts! – Is all property signed down ? – If not, where is it? – Are all missing property book items posted in the document file?
COMET TEAM PBUSE is UIC centric Asset Visibility Report
COMET TEAM Unit Supply Records Example ALV-151 PBUSE is UIC centric LOOK FOR DATES FAIRLY CLOSE TO THIS CHANGE OF COMMAND DATE PREPARED : 06 JUL 199 X UNIT DESCRIPTION : H / R #4 HAND RECEIPT ORGANIZATION UIC : WHYNOT GENERIC NOMENCLATURE ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE A 01870 ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125 5820004937535 12200 ACCY KIT MK- 1302/G A 79331 ANTENNA GROUP: OE-254 () / GRC 3985010631574 EA 71000 ANT GP OE-254 () / GRC A 72260 5985004978554 EA 71000 ANTENNA RC-292 Substitute LIN R S I E SR CR RR CC I C 2 A 2 N AUTHORIZATION E L S A T DOCUMENT C C E B A PUBLICATION C C C A C DATA 1 17237 DMOO 99 A U 2 TM 11230036115 2 B 2 PCN : ALH-151 DATE LAST INVENTORY : X 92006 1 N 99 B U P 17237 DMOO X 2035507 BB 015 TM 115830334815 DOC NR ESD SCRDO REQ QTY 10 AUTH QTY 10 ON HAND QTY DUE-IN QTY 10 1 1 1 LAST O/H QTY ON BOOKS
Inspect Unit Supply Records PBUSE HR is an EXCEL file COMET TEAM PBUSE is UIC centric Example ALV-151 Which LIN is on hand? LOOK FOR DATES FAIRLY CLOSE TO Both? THIS CHANGE OF COMMAND No, only 59 B 49004 on hand! DATE PREPARED : 06 JUL 199 X UNIT DESCRIPTION : H / R #4 HAND RECEIPT ORGANIZATION UIC : WHYNOT GENERIC NOMENCLATURE ALIN SUBLIN NSN MCN UI UNIT / PRICE NSN NOMENCLATURE A 01870 ACCY KIT: MK-1259/G F/ AN / VRC-460. 53 64 GRC-125 5820004937535 12200 ACCY KIT MK- 1302/G A 79331 ANTENNA GROUP: OE-254 () / GRC 3985010631574 EA 71000 ANT GP OE-254 () / GRC A 72260 5985004978554 EA 71000 ANTENNA RC-292 Substitute LIN R S I E SR CR RR CC I C 2 A 2 N AUTHORIZATION E L S A T DOCUMENT C C E B A PUBLICATION C C C A C DATA 1 17237 DMOO 99 A U 2 TM 11230036115 2 B 2 PCN : ALH-151 DATE LAST INVENTORY : X 92006 1 N 99 B U P 17237 DMOO X 2035507 BB 015 TM 115830334815 DOC NR ESD SCRDO REQ QTY 10 AUTH QTY 10 ON HAND QTY DUE-IN QTY 10 1 1 1 LAST O/H QTY ON BOOKS
SUB-HAND RECEIPT HOLDER REPORT COMET TEAM SUB-HAND RECEIPT HOLDER REPORT PBUSE is UIC centric DATE : 09 / 14 / 9 X PAGE : 1
Unit Supply Records COMET SUB-HAND RECEIPT TEAM PBUSE is UIC centric UIC / DESC : WHYNOT SUB-HAND RECEIPT ORGANIZATIONAL PROPERTY PAGE 1 OF 2 09 / 14 / 95 06 : 34 : 15 D CO. 1 -61 AR HAND RECEIPT FROM : HRH / CDR, D CO. 1 -61 AR TO : D / 1 -61 AR HAND RECEIPT NUMBER: D 1 1 ST PLATOON LEADER LIN SUBLIN REMARKS STOCK NUMBER GEN NOMENCLATURE NSN NOMENCLATURE PUBLICATION AI CIIC ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK 6665 -01 -105 -5623 ALARM CHEM AGT M 8 A 1 TM 3 -6652 -225 -12 W / C 3 SER /REG NO NN 4011 -NN 4333/ NN 4015 -NN 4337/ UI A 32355 C 89070 CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT 1080 -00 -623 -7295 CAM SCN WDLD / DST / PL NO DA PUB AUTH QTY O/ H QTY 2 7 EA 2 2 8 8
PBUSE SHRH Report is an Inspect Unit Supply Records EXCEL file COMET TEAM SUB-HAND RECEIPT Verify Soldiers against current unit roster – still in the unit? PBUSE is UIC centric SUB-HAND RECEIPT ORGANIZATIONAL PROPERTY UIC / DESC : WHYNOT PAGE 1 OF 2 09 / 14 / 95 06 : 34 : 15 D CO. 1 -61 AR HAND RECEIPT FROM : HRH / CDR, D CO. 1 -61 AR TO : D / 1 -61 AR HAND RECEIPT NUMBER: D 1 1 ST PLATOON LEADER LIN SUBLIN A 32355 STOCK NUMBER GEN NOMENCLATURE NSN NOMENCLATURE What is this? Ask! PUBLICATION Pay special attention to the CDR sub hand receipt. No property 2 should be on it. It’s a gateway for transactions. ALARM CHEMICAL AGENT AUTOMATIC: PORTABLE MANPACK 6665 -01 -105 -5623 ALARM CHEM AGT M 8 A 1 TM 3 -6652 -225 -12 W / C 3 SER /REG NO NN 4011 -NN 4333/ NN 4015 -NN 4337/ C 89070 CAMOUFLAGE SCREEN SUPPORT SYSTEM : WOODLAND / DESERT 1080 -00 -623 -7295 CAM SCN WDLD / DST / PL NO DA PUB AI CIIC UI AUTH QTY O/ H QTY 2 7 EA 2 8 8 REMARKS
Sub-Hand Receipt COMET DA FORM 2062 TEAM HAND RECEIPT / ANNEX NUMBER For use of this form, see DA P AM 710 -2 -1. The proponent agency is ODCSLOG. FOR ANNEX/CR ONLY END ITEM STOCK NUMBER a. FROM: COMMANDER A / 3 -34 AR END ITEM DESCRIPTION TO: PUBLICATION NUMBER ITEM DESCRIPTION * b. c. A 32355 6665 -01 -105 -5623 TM 3 -6652 -225 -12 w/C 3 SEPTEMBER 1976 Alarm Chemical Agent Auto: Manpack M 8 A 1 SN # : NN 4011 -NN 4333, NN 4015 -NN 4337 C 89070 1080 -00 -623 -7295 NO DA PUB Camouflage, Screen Support System, WDLD / DST N N HAND RECEIPT NUMBER 1 st PLATOON LEADER 1 st PLT, A / 3 -34 AR SEC d. UI e. A 1 PUBLICATION DATE QTY AUTH f. 7 ea 2 U ea 8 g. QUANTITY A B C D E F 2 8 * WHEN USED AS A: HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) PAGE 1 OF 2 PAGE.
Unit Supply Records COMET TEAM Component Hand Receipt (User Hand Receipt) From Sub-hand Receipt Holder To User: • Component hand receipt. • On hand quantities. • Signed by user. • One major end item per component hand receipt.
COMET TEAM Component Hand Receipt (User Hand Receipt)
Component Hand Receipt DA FORM 2062 COMET TEAM HAND RECEIPT / ANNEX NUMBER For use of this form, see DA P AM 710 -2 -1. The proponent agency is ODCSLOG. FOR ANNEX/CR ONLY END ITEM STOCK NUMBER 2350 -01 -87 -1095 PLATOON LEADER 1 st PLT, A / 3 -34 AR END ITEM DESCRIPTION TO: PUBLICATION NUMBER TANK, CBT, F/T, 120 mm. M 1 A 1 A 11 PUBLICATION DATE TM 9 -2350 -264 -10 -2 w/C 4 QTY AUTH f. QUANTITY 1 SEP 90 g. QUANTITY * b. a. HAND RECEIPT NUMBER SFC SMITH 1 st PLT, A / 3 -34 AR ITEM DESCRIPTION STOCK NUMBER 2350 -01 -087 -1095 FROM: c. SEC d. N 7 EA 1 1 2 TANK, CBT, F / T 120 MM, M 1 A 1 UI e. A B C D E F COMPONENT OF THE END ITEM (COEI) 1240 -01 -074 --5766 Driver’s / Loader’s Unity Periscope X 7 EA 2 6650 -01 -093 -5864 Driver’s Side Unity Periscope X U EA 2 M EA BASIC ISSUE ITEMS (BII) 5120 -00 -227 -8088 Adapter, Socket Wrench, 3/4 - in Drive to 1/2 - in D 1 1 Drive : (in tool bag) EX 506 B * WHEN USED AS A: HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) DA PAM 710 -2 -1 p 87 PAGE 1 OF 10 PAGE
Unit Supply Records COMET TEAM • • • Shortage Annexes Nonexpendable PBO Ü One for each end item. Ü PBO keeps original. Ü Copy to Company Commander. Durable Ü One for each end item. Ü Original BN S-4 keeps. Ü Copy to Company Commander. Expendable Ü Order if funds available. Ü Can put on shortage annex. Unit CDR
Component Management COMET TEAM PBUSE is UIC centric
COMET PBO SHORTAGE ANNEX DA FORM 2062 TEAM HAND RECEIPT / ANNEX NUMBER FROM: For use of this form, see DA P AM 710 -2 -1. The proponent agency is ODCSLOG. FOR ANNEX/CR ONLY END ITEM STOCK NUMBER L 34893 COMMANDER 4 TH INFANTRY DIV END ITEM DESCRIPTION 2350 -01 -087 -1095 TO: PBO A/3 -34 AR HAND RECEIPT NUMBER HR # PUBLICATION NUMBER TANK, CBT, F/T, 120 mm. M 1 A 1 PUBLICATION DATE TM 9 -2350 -264 -10 -2 QTY AUTH f. QUANTITY 1 SEP 90 g. QUANTITY ITEM DESCRIPTION * b. c. 3950 -00 -092 -9064 HOIST, CHAIN, 1/2 TON N EA 1 8415 -01 -092 -0039 MITTENS, HEAT PROTECTIVE N EA 1 8340 -00 -841 -6456 TARPAULIN, NYLON, 12’ by 17’ N EA 1 STOCK NUMBER a. SEC d. UI e. A B C D E F MAH 13 JAN 95 COMPONENTS OF THE MAJOR END ITEM--TANK ARC CODE PBO’s INITIALS * WHEN USED AS A: HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) DA FORM 2062 JAN 82 EDITION OF JAN 58 IS OBSOLETE 1 PAGE 1 OF PAGE.
COMET SHORTAGE ANNEX DA FORM 2062 TEAM HAND RECEIPT / ANNEX NUMBER FROM: For use of this form, see DA P AM 710 -2 -1. The proponent agency is ODCSLOG. FOR ANNEX/CR ONLY END ITEM STOCK NUMBER L 87549 TO: HR HOLDER 3 -34 AR END ITEM DESCRIPTION 2350 -01 -087 -1095 PUBLICATION NUMBER TANK, CBT, F/T, 120 mm. M 1 A 1 ITEM DESCRIPTION * c. a. HR# PUBLICATION DATE TM 9 -2350 -264 -10 -2 b. STOCK NUMBER HAND RECEIPT NUMBER COMMANDER 1/3 -34 AR SEC d. QTY AUTH f. UI e. EA QUANTITY SEP 90 g. 1 QUANTITY A 5130 -01 -113 -1558 SOCKET, SOCKET WRENCH, 25 mm, 6 PT 3/4 INCH DRIVE D 5120 -01 -052 -5654 PULLER AND PUMP , END CONNECTOR D EA MATTOCK, PUCK UNIT 5 LB D EA C D E F 1 5120 -00 -243 -2395 B 1 2 JAM 21 DEC 94 COMPONENTS OF THE MAJOR END ITEM--TANK ARC CODE CDR’s INITIALS * WHEN USED AS A: HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) DA FORM 2062 JAN 82 EDITION OF JAN 58 IS OBSOLETE 1 PAGE 1 OF PAGE
COMET TEAM Shortage Annex Sub-hand Receipt From You to Sub-hand Receipt Holder • Sub-Hand Receipt/DA Form 2062. – Major End Items Only. – Signed by Sub-Hand Receipt Holder. • Shortage Annex – Authorized Shortages of components to include expendables. – X/D initialed by unit CDR; N by PBO
COMET TEAM Inspect Unit Supply Records DA FORM 2062 q Used to record issue of property book and durable items: ü from PBO to PHRH ü from PHRH to sub-hand receipts holders q Used to record shortage annex for any nonexpendable or durable component shortage. q No maximum number of times property may be subhand receipted (normally three: commander to supervisor to user. ) q Original is kept by the person issuing the property; second copy goes to the person receiving the property.
Sub-Hand Receipt Shortage Annex DA FORM 2062 COMET TEAM HAND RECEIPT / ANNEX NUMBER For use of this form, see DA P AM 710 -2 -1. The proponent agency is ODCSLOG. FOR ANNEX/CR ONLY END ITEM STOCK NUMBER FROM: TO: COMMANDER A / 3 -34 AR END ITEM DESCRIPTION 2350 -01 -87 -1095 Only the PBO can validate ARC 1 st PLATOON LEADER A / 3 -34 AR 1 N HAND RECEIPT NUMBER PUBLICATION NUMBER TANK, CBT, F/T, 120 mm. M 1 A 1 PUBLICATION DATE TM 9 -2350 -264 -10 -2 w/C 4 QTY AUTH f. QUANTITY 14 SEP 90 g. QUANTITY ITEM DESCRIPTION * b. c. 3950 -00 -092 -9064 HOIST, CHAIN, 1/2 TON N EA 4 5120 -01 -052 -5654 PULLER AND PUMP , END CONNECTOR D EA 12 5120 -00 -227 -7356 SCREWDRIVER, FLAT TIP, 3/16 -IN WIDE X EA 8 STOCK NUMBER a. SEC d. UI e. A B C D E F MAH 13 JAN 95 COMPONENTS OF THE MAJOR END ITEM--TANK ARC CODE Cdr. 's INITIALS * WHEN USED AS A: HAND RECEIPT, enter Hand Receipt Annex Number HAND RECEIPT FOR QUARTERS FURNITURE, enter Condition Codes HAND RECEIPT ANNEX / COMPONENTS RECEIPT, enter Accounting Requirements Code (ARC) 1 PAGE 1 OF PAGES.
COMET TEAM Inventories CHANGE OF COMMAND ANNUAL 100% (Cyclic method) Semi-annual = 50% x 2 Quarterly = 25% x 4 Monthly = 10% x 12 SENSITIVE ITEMS (including Weapons & Ammo) MONTHLY TOOL ROOMS SEMI-ANNUAL
COMET TEAM Inventories Annual 100% of all property OCIE Semiannual Controlled Cryptographic Items (CCI) Keys and arms room locks Class I, III, Quarterly Sensitive items other than weapons and ammunition PLL Items Monthly Weapons by serial numbers Ammunition Class III Bulk
COMET Unit Supply Program TEAM ENSURE UNIT SUPPLY ROOM: ü ü ü ü ü HAS AN SOP IS SUFFICIENTLY STAFFED AND TRAINED REMAINS ORGANIZED, CLEAN AND SECURE MAINTAINS AN UP TO DATE PUB / SC LIBRARY MAINTAINS YOUR HAND RECEIPTS MAINTAINS YOUR SHORTAGE ANNEXES REORDERS SHORTAGES AGAINST THOSE ANNEXES PROPERLY DISPOSES EXCESS PROPERTY IN A TIMELY MANNER CONDUCTS LATERAL TRANSFERS BEFORE SUSPENSE DATES ADHERES TO ESTABLISHED POLICY *REMEMBER ARMY LEADERS ARE ALSO BUDGET MANAGERS! *APPOINT A SUPPLY OFFICER *NEVER LOSE YOUR PERSONAL CONTACT AND PROFESSIONAL RELATIONSHIP WITH THE SUPPLY ROOM AND SUPPLY SERGEANT
COMET TEAM Property Accountability -Recognize Property Accountability = Enhanced Readiness. -Commanders must be personally & aggressively involved. -Understand unit identification code (UIC) & Department of Defense Activity Address Code (DODAAC) significance – both must be right.
COMET TEAM Command Supply Discipline Program -CSDP is everyone’s responsibility – Commanders, CSM, CO CDR, 1 SG, Hand Receipt Holders and EVERYONE in between! -Ensure CDRs are personally & aggressively involved in CSDP. -Use CSDP to enhance property accountability not inhibit it. -Ensure CSM & 1 SGs instill Supply Discipline & teach Supply Economy. -Ensure CSM, 1 SGs & S 4 NCOs help company commanders “get CSDP right”.
COMET TEAM Property Accountability Recent Changes -Unit Supply, S 4 & PBO must have web access all of the time. -New mandatory inventories for deployment & redeployment: -Task Force/Rear Detachment Inventory. -Deployment/Redeployment Inventory. -Increased UIC/DODAAC significance to the logistical fight. -Operation Total Recall on going CSA initiative. -New Knowledge Management (KM) venues exist, like LOGNet.
COMET TEAM Need Information? Visit our Website at http: //www. quartermaster. army. mil Other Links: QM Schools AKO LOGNET Reimer Library USAPA
COMET TEAM QUESTIONS?
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