Collections Trust Practical Support for Accreditation 2011 Susanna

Collections Trust Practical Support for Accreditation 2011 Susanna Hillhouse - Collections Management Network Laura Whitton - Collections Trust Paul Fraser Webb - Shakespeare Birthplace Trust 1 Copyright Collections Trust 2011. Published under a CC license

Collections Trust and Accreditation A long tradition of involvement…. . SPECTRUM and now PAS 197 2 Copyright Collections Trust 2011. Published under a CC license

Accreditation 2011 Section 1 - Governance Constitution, Management, Forward Planning, finance, sustainability etc. Section 2 – Collections Management policies, plans, procedures Section 3 – Users and their Experiences Services, user experience, learning 3 Copyright Collections Trust 2011. Published under a CC license

Collections Trust – Accreditation Support • Collections Link • Free resources, networking, and publications for sale • Publications and Standards • In support of collections management • Consultancy from Collections Trust Affiliates • Trusted professional consultancy 4 Copyright Collections Trust 2011. Published under a CC license

SPECTRUM 4. 0 The UK museum Collections Management Standard • SPECTRUM 4. 0 - issued in March 2011 Download from Collections Link – or buy pre-printed • SPECTRUM partners – software firms committed to providing collections management systems that comply with strict SPECTRUM testing by Collections Trust 5 Copyright Collections Trust 2011. Published under a CC license

Who are the SPECTRUM Partners? 6 Copyright Collections Trust 2011. Published under a CC license

SPECTRUM 4. 0 Workflow Diagrams 7 Copyright Collections Trust 2011. Published under a CC license

PAS 197 Code of Practice for Cultural Collections Management • The four key Collections Management Policies recommended in the PAS 197 are now requirements of Accreditation • Museums are encourage to adopt a Collections Management Framework approach of integrated planning, policy and procedure 8 Copyright Collections Trust 2011. Published under a CC license

Accreditation 2011 Written Policies required for Accreditation • 2. 2. 1 Collections Development – (Acquisition and Disposal Policy) • 2. 2. 2 Collections Documentation • 2. 2. 3 Collections Care and Conservation • 3. 1. 3 Access policy statement 9 Copyright Collections Trust 2011. Published under a CC license

Practical Guides Copyright Collections Trust 2011. Published under a CC license

Collections Management – A Practical Guide Supports the implementation of a collections management framework and the policies needed for Accreditation. 11 Copyright Collections Trust 2011. Published under a CC license

Documentation – a Practical Guide Gives detailed Information and practical advice on setting up and Maintaining the SPECTRUM primary Procedures. 12 Copyright Collections Trust 2011. Published under a CC license

Improvement Tools – Benchmarks in Collection Care 2. 0 Benchmarks can be used to assess where you are with collection care and to plan for future improvement. Free on www. collectionslink. com 13 Copyright Collections Trust 2011. Published under a CC license

Significance Reviews toolkits REVIEWING SIGNIFICANCE: a framework for assessing museum collections’ significance, management and use. Joint Collections Trust/ Renaissance East Midlands project. Includes a toolkit for surveying significance of collections. Published on Collections Link Free on www. collectionslink. com 14 Copyright Collections Trust 2011. Published under a CC license

Collections Trust Accreditation Guidance Sheets 1. Collections Management Framework 2. Collections Management Policies 3. Collections Management Planning and procedures Free on www. collectionslink. com 15 Copyright Collections Trust 2011. Published under a CC license

Other facts sheets from Collections Trust • • Object Entry Object Exits Loans In Loan Out Acquisition Object Movement Control Cataloguing Retrospective Documentation Free on www. collectionslink. com 16 Copyright Collections Trust 2011. Published under a CC license

Collections Trust Affiliates • Trusted Consultants See the list on Collections Trust website Contact Collections Trust for more information or contact Affiliates directly. Examples: • Healthchecks - costeffective, one-day consultancy brokered by Collections Trust • ‘PAS 197 for Accreditation’ - Training from Collections Management Network 17 Copyright Collections Trust 2011. Published under a CC license

www. collectionslink. com 18 Copyright Collections Trust 2011. Published under a CC license

Browse by Practice…… 19 Copyright Collections Trust 2011. Published under a CC license

Browse by Programme…. 20 Copyright Collections Trust 2011. Published under a CC license

Example of Collections Trust content relevant to Accreditation • Fact sheets… this one gives a template for building a documentation procedural manual for Accreditation 21 Copyright Collections Trust 2011. Published under a CC license

Example of content relevant to Accreditation • A link to a forward planning toolkit produced by South West Museums Federation…. . 22 Copyright Collections Trust 2011. Published under a CC license

Example of content relevant to Accreditation • A link to a volunteer Management – Good Practice checklist uploaded by Renaissance South East 23 Copyright Collections Trust 2011. Published under a CC license

www. collectionslink. org. uk Copyright Collections Trust 2011. Published under a CC license

How? • Free to use • Easy registration • Personalise your profile • Register your areas of expertise • Add a subject specialism to your profile • Link to your website or blog • Add applications to your profile Copyright Collections Trust 2011. Published under a CC license

Connect & Share Search for other users by: • Name - in the general search box on the home page • Search All Members • Invite friends via email – even if they aren’t registered • Search via expertise/subject specialism using Advanced Search Copyright Collections Trust 2011. Published under a CC license

Groups Copyright Collections Trust 2011. Published under a CC license

Resources • Browse by Subject, by Practice or by Programme • Almost 1000 resources online, all freely accessible and available to download • Added to all the time. . . New Accreditation support there this week • You can contribute. We would love you to join in and share your expertise, advice, thoughts and ideas with the sector Copyright Collections Trust 2011. Published under a CC license

Work with us Come and say hi at stand 14 and find out what we can do together: Collections Trust Now based at the NHM! Booking open for Open. Culture 2012 www. collectionstrust. org. uk www. collectionslink. org. uk www. culturegrid. org. uk @collectiontrust Copyright Collections Trust 2011. Published under a CC license