Collection Management ABLE: Administering Better Libraries—Educate Module 5
Learning Objectives n Participants will be able to n n Update and rework library collection development policies and procedures. Maintain a healthy and useful collection through weeding and materials selection.
Overview n n Collection Development Policy Materials selection Evaluation of collection Weeding
Collection Development Policy n n Identification, selection, acquisition, and evaluation of materials. A set of resources that will be most useful for your community.
What’s the difference between a policy and a procedure? n n n A policy is a course of action on a specific topic adopted by a library. Procedures are the steps to be followed in implementing the policy. Why do we need them?
Elements of a Collection Development Policy n n n Goals of the collection Materials Selection Collection Evaluation and Assessment Reconsideration of Materials Sample Collection Development Policy
Selecting Print Materials n n n Highest quality serving the most people at the lowest price. Which bindings are best? Why continue to buy print reference books?
Choosing books, DVDs, etc. n n n Subject matter Construction quality Potential use Relevance to the collection Authority
Criteria for Nonfiction n n Authority Currency Scope Organization Cost
Selection Sources n n Book Reviews “Best of” lists, awards, bibliographies Core Collection References Word of Mouth
New York Times Book Review n www. nytimes. com Annotated list of bestsellers
Why read reviews? n n Can save time in the long run Increase ability to advise readers and researchers Catch titles you don’t want to miss Browse, skim your favorite source regularly.
Allocating for Collections n n n Allocation indicates priorities Should reflect goals in Collection Development Policy Review annually
Making the most of a small budget n n n “Cheap, Fast, Good – choose two” Distributor discounts Grants Wish lists “Birthday” books
Selecting AV materials n n What are they? Special Criteria Ø Repair cost and equipment Ø Longevity Ø Equipment needed to use material
Online Databases vs. the World Wide Web n n Online databases are searchable collections of published articles. The world wide web consists of websites developed by anyone with access to a server. Open Access “Free Web vs. Online Databases”
Evaluation of Collection n Annually Review policy & goals Assess collection
Weeding n n Keep your collection current, accessible, and tailored to your users’ needs. Why weed?
Roadblocks to Weeding n n n People will get upset. I don’t have time. Destroying public property. It might be useful someday. My shelves will be empty. Books are sacred.
CREW Method of Weeding n n Continuous Review, Evaluation, & Weeding “MUSTIE”
MUSTIE criteria n n n Misleading Ugly Superseded Trivial Irrelevant Elsewhere
Repair, replace, or discard? n n n Repair (cost, importance to the collection) Replace (new copy, newer edition, newer book? ) Discard (MUSTIE)
What do I do with discarded books? n n Sell Donate Recycle (as paper or art) Throw away
What the Board, your Staff, and the Public need to know n n n Board Staff Public
Public Concerns about Weeding n n n Post your Collection Development Policy on your web page Post signs Designate a contact for questions
Resources n Fundamentals of Collection Development and Management. Johnson, Peggy. ALA, 2004 n A Core Collection for Young Adults. Patrick. Neal-Schuman, 2003. Jones,
Thank you for coming n Evaluations
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