Cleveland State University ESC 720 Research Communications Job Applications and Resumes Dan Simon
The Perfect Job Candidate National Association of Colleges and Employers (2009) 2
The Perfect Job Candidate National Association of Colleges and Employers (2009) • Good GPA • Good communication skills • Strong work ethic • Ability to work with a team • Initiative • Leadership experience • Relevant work experience 3
The Perfect Job Candidate National Association of Colleges and Employers (2009) • Good GPA • Good communication skills • Strong work ethic • Ability to work with a team • Initiative • Leadership experience • Relevant work experience How can you include these attributes in your resume? 4
Job Applications 1. 2. 3. 4. Looking for a Job Resumes Cover Letters Interviews 5
1. Looking for a job • Career Services Center • Professional recruiter • Want ads (magazines, IEEE Spectrum, newspapers) • Company web site • Personal contacts (networking) • Conferences 6
Job Applications 1. 2. 3. 4. Looking for a Job Resumes Cover Letters Interviews 7
2. Resumes • Keep it short: less is more – One page if no work experience – Two pages if lots of work experience – There are exceptions, depending on the job • Recruiters might take only a few seconds to scan your resume! • Your resume can direct readers to your web page for more details 8
2. Resumes • Visual appeal is extremely important – At least one-inch margins – High-quality printer, or PDF for electronic version – Clean and clear organization (white space) – Carefully placed page breaks (if any) • Be honest, but not exhaustive (e. g. , GPA) • Reverse chronological order • No typopographical or grammamatical errors! 9
What’s wrong with this resume? 10
• Not enough white space • Same font everywhere • No indentation • Career goal not listed (? ) • Skills not listed • Not enough contact information 11
Much Better Resume • White space • More than one font but not too many • Good use of indentation • Career goal (? ) • Skills list (keywords) • Contact information • Reverse chronological order 12
Bad page break in the middle of a paragraph The last paragraph is probably too long 13
Note the footer for a multi-page resume, including the date. Good page break between paragraphs 14
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you 15
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills 16
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills 17
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities 18
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities 19
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities – Seeking position where I can use circuit design skills to solve challenging analog problems 20
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities – Seeking position where I can use circuit design skills to solve challenging analog problems 21
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities – Seeking position where I can use circuit design skills to solve challenging analog problems – Seeking position where I can solve challenging analog problems in a team environment 22
2. Resumes Career Goals • Emphasize what you can do for your employer, not what your employer can do for you – Seeking position with flexible hours where I can use my creative circuit design skills – Seeking challenging circuit design position with future management opportunities – Seeking position where I can use circuit design skills to solve challenging analog problems – Seeking position where I can solve challenging analog problems in a team environment 23
2. Resumes • Include key-words that can be scanned – Power electronics, FPGA, PSpice, MATLAB, embedded systems, … • Avoid abbreviations and undefined acronyms – Cleveland State University, not CSU – Define acronyms 24
2. Resumes • No personal information (hobbies, age, marital status, salary, etc. ) • But some outside activities may be relevant – Volunteer fire fighter – Volunteer work as campus newspaper reporter – Officer of IEEE student branch 25
2. Resumes • Do not provide reference information – Waste of space – Employers will ask you for references if needed • When you provide reference information: – Get reference’s permission first – Ask those who know your work best – Ask those who will give you the best reference – Give the opportunity to gracefully decline 26
2. Resumes • Use general writing skills – for example, write in the active voice, not in the passive voice – Participated in $9 million FPGA network. Project was completed on time and under budget. – Responsible for $9 million FPGA network. Completed project on time and under budget. • Note that resumes may be written using incomplete sentences, as above – but be consistent 27
2. Resumes • Be specific, but not too specific – Experience: control algorithm design 28
2. Resumes • Be specific, but not too specific – Experience: control algorithm design 29
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler 30
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler 31
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller 32
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller 33
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller – Developed ADRC controller for SMPS under unbalanced operating conditions 34
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller – Developed ADRC controller for SMPS under unbalanced operating conditions 35
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller – Developed ADRC controller for SMPS under unbalanced operating conditions – Developed nonlinear controller for power converter 36
2. Resumes • Be specific, but not too specific – Experience: control algorithm design – Designed pneumatic controller using Microchip PIC 16 F 877 -20/P with CCS compiler – Wrote C-based pneumatic controller using Microchip microcontroller – Developed ADRC controller for SMPS under unbalanced operating conditions – Developed nonlinear controller for power converter 37
2. Resumes • Certain skills are especially valuable to employers, and are worth emphasizing – Communication skills – Management – Teaching and training – Teamwork • Make sure when emailing resumes that the format is readable (avoid MS Word, and make sure fonts are embedded in PDF) 38
Job Applications 1. 2. 3. 4. Looking for a Job Resumes Cover Letters Interviews 39
3. Cover Letters • Include a one-page letter with your resume • Each cover letter must be specific – No mass mailings – Not “To Whom it May Concern” – Address your letter to a specific person – make a phone call or send an email to get info if necessary – Emphasize past performance and specific results – No typographicical errors, or, grammatical errors, or sppellling errors! 40
3. Cover Letters • Now is the time to “drop names” – Your colleague, Dr. Smith, encouraged me to send you my resume. – My experience as Albert Einstein’s lab assistant has prepared me for a productive career in flux capacitor design. – I look forward to using the technical writing skills that I gained under Dr. Simon’s tutelage. 41
3. Cover Letters • Balance confidence with willingness to help 42
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. 43
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. 44
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. – I will do anything to help your company! Please, please hire me! 45
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. – I will do anything to help your company! Please, please hire me! 46
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. – I will do anything to help your company! Please, please hire me! – Dr. Einstein gave me a lot of freedom in his lab and acknowledged my contributions in several of his relativity publications. 47
3. Cover Letters • Balance confidence with willingness to help – As Dr. Einstein’s lab assistant, I single-handedly revolutionized the field of physics. – I will do anything to help your company! Please, please hire me! – Dr. Einstein gave me a lot of freedom in his lab and acknowledged my contributions in several of his relativity publications. 48
3. Cover Letters • Four-paragraph example from Markel 1. 2. 3. 4. Introductory paragraph Education paragraph Past performance paragraph Concluding paragraph • See Chapter 15 in Markel for examples 49
3. Cover Letters 3. 1 Introductory paragraph – What position are you interested in? – How did you hear about the job or company? – Lead in to the next paragraphs: “education” and “past performance” 50
3. Cover Letters 3. 1 Introductory paragraph Last February I spoke with one of your recruiters, Bill Wilkins, at a career fair at Cleveland State University. He mentioned that you will be hiring several entry-level electrical engineers this summer in your Time Travel Division. I will be graduating with an MSEE degree this May, and am interested in a position where I can use my skills in flux capacitor design. 51
3. Cover Letters 3. 2 Education paragraph – What aspect of your education qualifies you for this particular job? – What skills and knowledge did you acquire? – What extracurricular activities are related to this particular job? – Don’t list course numbers! List course names! 52
3. Cover Letters 3. 2 Education paragraph I presently have a 3. 99 GPA at Cleveland State University. My thesis topic is related to biogeography-based optimization for flux capacitor design. While at CSU I published 19 journal papers, 12 books, and received 16 patents. I also took a technical writing course from world-renowned writing expert Dan Simon. 53
3. Cover Letters 3. 3 Past performance paragraph – What specific things did you accomplish? – How did your previous employment prepare you for this job? 54
3. Cover Letters 3. 3 Past performance paragraph Last summer I interned at NASA, where I developed a new astronaut training program. The program that I developed is saving NASA $17 million annually. I also managed the Flux Capacitor Lab at CSU. In this position I was responsible for web site maintenance and for ensuring that the lab passed monthly safety inspections. As a volunteer for the IEEE, I organized a student conference that was attended by over 500 engineering students. 55
3. Cover Letters 3. 4 Concluding paragraph – Mention your enclosed/attached resume – Politely request an interview • Be confident and persistent, but not pushy – Provide contact information 56
3. Cover Letters 3. 4 Concluding paragraph The enclosed resume provides more details about my training and experience. I would appreciate an opportunity to meet with you and discuss how my skills can help your company. Thank you for your time, and I hope to hear from you soon. Sincerely, Dan Simon 216 -687 -5407 d. j. simon@csuohio. edu 57
4. Job Applications 1. 2. 3. 4. Looking for a Job Resumes Cover Letters Interviews 58
4. Job Interviews • Your cover letter and resume will never get you a job, no matter how good they are • It is the interview that gets you the job 59
4. Job Interviews • Study and prepare ahead of time – What are common interview questions? – What can you learn about the company? – What questions can you ask the interviewer? • • Arrive on time but not too early Err on the side of over-dressing Think about body language A job interview is not the right time for humor 60
4. Job Interviews • Don’t worry about a follow-up letter unless you have not heard from the interviewer for two weeks or more – Remind them about the previous interview – Resend your resume – Restate your availability • If you decide not to accept an offer, or withdraw your candidacy, write a specific and polite letter – don’t burn any bridges 61
Acknowledgments • Technical Communication, by Mike Markel (Chapter 15) • A Guide to Writing as an Engineer, by David Beer and David Mc. Murrey (Chapter 10) • Pocket Book of Technical Writing, by Leo Finkelstein (Chapter 19) • “The perfect job candidate, ” www. careercornerstone. org 62
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