Clearing-House Mechanism Meeting on Biodiversity Information Systems in

Clearing-House Mechanism Meeting on Biodiversity Information Systems in Support of Policy Development European Environment Agency 15 -16 June 2010 Copenhagen, Denmark Clearing-House Mechanism (CHM Convention on Biological Diversity (CB

Content Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments

COP Decisions on CHM Global es CHM Issu • CHM implementation guided by decisions of the CBD Conferenc of the Parties (COP) • Overview of COP Decisions on CHM Content Background COP 9 Activities Lessons Learned COP 10 Final Comments • • • I/3 Establishment of the CHM II/3 Pilot Phase & CHM NFP (before Feb. 1996!) III/4 Technical Guidance, Funding & CHM-IAC IV/2 Technical Guidance, Funding & Request Review V/14 CHM Strategic Plan & Longer-Term Prog. of Work VI/18 Technical Guidance, Use & Requestnd Review 2 VII/23 Technical Guidance & CHM-IAC Procedures VIII/11 Updated Strategic Plan 2005 -2010 and Programme of Work IX/30 Technical Guidance for Enhancing Implementation (National, Regional & Central CHM)

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments What is the Clearing-House Mechanism? • Information exchange platform of the CBD • Created to promote scientific and technical cooperation (established in accordance with Art. 18. 3) The COP, at its first meeting, shall determine how to establish a clearing-house mechanism to promote and facilitate technical and scientific cooperation • 3 Strategic Goals 1. Facilitate technical and scientific cooperation 2. Promote information exchange 3. Develop a network of partners • Evolved into a global network of websites consisting of: • • • National. CHMs Partner organizations CBD website

COP 9 - CHM Decision IX/30 Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments • • • Based on draft decision in document UNEP/CBD/COP/9/23 Objective: Enhance implementation despite limited resources Available on-line at www. cbd. int/decisions/? dec =IX/30 • Guidance at all levels • • • Paragraph 2 for Parties Paragraph 3 for Partners Paragraph 4 for Donors Paragraph 5 for Financial Mechanism (GEF) Paragraph 6 for Executive Secretary (SCBD)

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Decision IX/30 for Parties 10 points to encourage Parties to establish strong and sustainable national CHM: a) b) c) d) e) f) g) h) i) j) Designate a CHM NFP (decision II/3) with appropriate expertise Prepare a CHM implementation strategy an NBSAP component as Develop the CHM for NBSAPimplementation and review Develop links between the CHM and existing networks , and exchange mechanisms with national databases Establish a national coordination structure the CHM for Mobilize and allocate resourcesto implement and sustain the CHM Define roles and responsibilities information and website management for Identify national information sources promote them, starting with and contacts and biodiversity information Use of the CHM as a public outreach and dialogue tool make the CHM website available in national or local languages

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Decision IX/30 for Partners 3 points to encourage partners holding biodiversity-related informa to: a) Designate an appropriate technical contact or focal point b) Investigate ways to make their information accessible through the CHM c) Contribute to the establishment of regional or thematic CHM : - to provide support to national CHM - to share knowledge - to facilitate scientific and technical cooperation

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Decision IX/30 for Donors & GEF 2 paragraphs to request resources for developing countries 4. Invites Parties and other donors to provide resources to enable developing country Parties to carry out the above activities 5. Urges the Global Environment Facility and other donors to continue to provide funding to developing country Parties for the establishment and maintenance of their CHM

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Decision IX/30 for SCBD (1/2) 11 points for SCBD: • • 5 to strengthen the central CHM (a to f) 6 on support and collaboration (g to k) a) Gradually build a knowledge baseon references and other information b) Provide collaboration tools enable Parties to maintain contact, to share ideas and brainstorm on implementation c) Provide an analysis about a potential on-line submission system sharing for knowledge and experiences, and develop a prototype for review and comments d) Establish common formats and vocabularies e) Strengthen the Secretariat's capacity areas related to the CHM in (information technology, website, knowledge management and other modern information services) f) Improve the Convention's website accessibility, and make this website , its available in all United Nations languages

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Decision IX/30 for SCBD (2/2) 11 points for SCBD: • • 5 to strengthen the central CHM (a to f) 6 on supportand collaboration (g to k) g) Provide guidance and support to Parties assist in the establishment of to their national CHM, including through national and regional organizations, and based on the special capacity-building needs of developing countries h) Further collaborate with key partner organizations (MEA. GBIF, UNEP, Regional, Tech-Transfer, 2010 Indicators, CEPA) i) Take into account the IYB strategy(decision IX/33) when developing CHM services j) Consider the role of the CHM in analyses prepared for revisions to the Strategic Plan beyond 2010 k) Facilitate cooperation between the CHM-IAC and the CEPA-IAC in order to further develop the CHM as a tool for CEPA

Global es CHM Issu Activities • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Website Maintenance and Enhancements • On-line systems • • Knowledge Base Collaboration tools Submission system Information & Knowledge Management • • • Content update & review Development of web portals Web page translation SCBD initiative UNEP IKM initiative for MEA CHM Network & Partners • • Regional partners National CHM implementation

Global es CHM Issu Activities - Website • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Content update & review • Development & maintenance of web portals • • • Daily update and maintenance Ongoing review process New web templates under review ( http: //new. cbd. int/home 2010 ) Programme requests (IYB, GBO 3, Biodiversity for Development, Meetings, Life. Web) www. cbd. int/2010 www. cbd. int/gbo 3 www. cbd. int/development , , Web page translation • • • Use of modern technology (translation memory, XLIFF) Optimization of limited resources Objective: 6 UN languages

Global es CHM Issu Activities - On-line Systems • • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Knowledge Base (KB) • • Submission system • • • Agreement with BCH team to customize BCH model for CHM Detailed functional specifications for phase 1 (core infrastructure with basic formats & vocabularies) Ongoing implementation by BCH ICT team To be integrated in KB specifications as update mechanism Unified system for all information types Collaboration tools • • • Mostly discussion forums upon request Aichi-Nagoya International E-Conference on Post-2010 Target Need for collaboration tools integrated in KB (phase 2)

Global es CHM Issu Activities - Knowledge Management • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments SCBD Initiative • KM Team Internal KM Audit report with recommendations Specialized KM resources needed (post COP 10) UNEP Information & Knowledge Management for MEAs • • • Facilitate information & knowledge exchange among MEAs MEA-wide Analytical Index Interoperability for MEA-wide search Proof-of-concept to justify a second phase Challenges in building a global vocabulary/thesaurus. MEAs for

Global es CHM Issu Activities - CHM Network • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Collaboration with CHM Regional Partners • ASEAN Centre for Biodiversity Belgian Partnership EEA National CHM implementation • • Guidance through workshops and upon requests Questionnaires on national CHM implementation

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Lessons Learned (1/3) Lessons learned in several areas: 1. Resource Management 2. Information & Knowledge Management 3. Website 1. Resource Management • • High-level commitment support is a key success factor and at all levels (national, regional, partners, SCBD). Appropriate human resources always the ultimate determining factor are for successful implementation (even with available funding). SCBD has limited resources implement IX/30. to Some Partiesmay be in a similar situation.

Global es CHM Issu Lessons Learned (2/3) 2. Information & Knowledge Management (IKM) • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments • • • There may be a big difference between a recommended IKM strategy document and what could realistically be implemented. Requires appropriate institutional and operational arrangements. Well-defined procedures, terminology and other standardsneeded are for successful implementation. Be selective and professional in compiling and preparing content. Irrelevant content is a waste for both the producer and the future users. Web 2. 0 servicesprovide an excellent supporting infrastructure for collaboration and information exchange (eg. Google Data API, Atom Feeds, Open. Search). The CHM should make specific recommendations on how to use these servicesfor exchanging information and knowledge. A lot of explicit knowledge sharing can be achieved through simple information types (contacts, references, projects, facts, links, events).

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Lessons Learned (3/3) 3. Website • • Think carefully about the website structure. Visual appearancematters. - Modern website design tend to be very clean and attractive. - use pictures, videos (on You. Tube) and Maps (Google Maps) Quick navigation matters. Provide only a few pages with key services. Avoid lengthy menus and eliminate pages with little added values. Use a good well-known CMS extensions and multilingual support. with The Search Engineis important, but the presentation of results also is important. Google is powerful but has its limits (no internal DB search and raw output). Simple user account creation profile management is important. and Translationis always a challenge.

Global es CHM Issu COP 10 Preparation • • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Report on CHM implementation • Analysis • • • National level Global level Updated CBD Strategic Plan Issues & Recommendations Draft Decision • • Role & Mission Post COP-10 activities

Global es CHM Issu COP 10 - CHM Progress Report • • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments Central CHM • National CHM • • • Overall programme Establishing central services Establishing strong & sustainable national CHM Questionnaires Lessons Learned • • • Importance of high-level support & institutional arrangements Correlation between capacity & results Positive impact of regional cooperation

Global es CHM Issu COP 10 - CHM Vision Annex of WGRI Recommendation III/9 (paragraph 22) • Knowledge for Implementation Collectively those involved in implementing the Convention have a wealth of experience and have developed many useful good practice cases, tools and guidance. There is additional useful information beyond this community. Content Background COP 9 Activities Lessons Learned COP 10 Final Comments • Biodiversity Knowledge Network A biodiversity knowledge network will be developed including a database and network of practitioners, to bring together this knowledge and experience and to make it available through the CHM to facilitate and support enhanced implementation of the Convention. • Effective National CHM Websites National CHM nodes comprising networks of experts with effective websites should be developed and sustained so that in each Party, all have access to the information, expertise and experience required to implement the Convention. • Interconnection between Central & National CHM websites National CHM nodes should also be linked to the central CHM managed by the CBD Secretariat, and information exchange between these should be facilitated.

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments COP 10 - Issues & Recommendations

Global es CHM Issu Content Background COP 9 Activities Lessons Learned COP 10 Final Comments COP 10 - Draft Decision

Global es CHM Issu Final Comments • • • Content Background COP 9 Activities Lessons Learned COP 10 Final Comments COP 10 is important for the CHM • The EEA and & EU countries remain important partners for the CBD and its CHM • • • To learn from past activities & experiences To align the CHM to the new CBD strategic Plan Major contributions to the CHM network Can positively influence the CHM future Questions & comments? Thank you

Clearing-House Mechanism Meeting on Biodiversity Information Systems in Support of Policy Development European Environment Agency 15 -16 June 2010 Copenhagen, Denmark Clearing-House Mechanism (CHM Convention on Biological Diversity (CB