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Class Size/Scheduling for Elementary Schools Class Size/Scheduling for Elementary Schools

Class Size/Scheduling Information What’s New Automatic assignment of future school/grade on January 30, (2009, Class Size/Scheduling Information What’s New Automatic assignment of future school/grade on January 30, (2009, excluding Pre-K , Grade 3 and students feeding to the next school level) All students PK – 5 (Elem 6 th grade) must have a schedule on the PF 1 screen – New academic programs have been created for PK PK Homeroom for attendance = 0000 Courses will be in both ISIS and the Gradebook PK programs have been developed – Periods modified to be more sequential

Class Size/Scheduling Information What’s New Course Record screen (PF 9) will be created April Class Size/Scheduling Information What’s New Course Record screen (PF 9) will be created April 17 ü ü 10 sections will be created Course Teacher Assignment Worksheets Student Academic Program Assignment Worksheet Elementary Academic Programs List Only one FTE report – PK-12 FTE Update FISH / ISIS Room Display / Update screen is now displayed by survey period – Elementary Scheduling Guide is being revised

PK Teacher and Room Deleted SI 20 -31 -X 2 OJ STUDENT INFORMATION 12/06/06 PK Teacher and Room Deleted SI 20 -31 -X 2 OJ STUDENT INFORMATION 12/06/06 11. 19. 08 STUDENT ID 9999999 FLA STU ID 99999 X STATUS O SEX F ETHNIC B LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE KANIYAH APP ASSUMED NAME: LAST FIRST MIDDLE APP RESIDENCE: HOUSE NO 99999 DIR NW STR X AVE BLDG/LOT APT CITY M ZIP 33169 - 4319 PHONE ( 305 ) XXX - XXXX UNLISTED PHONE: N AREA TRANSFER: CODE DATE / / RESIDENCE SCHOOL HURRICANE AFFECTED STU PK ADV PVT SCHL GR SEC PVT SHFT PGM ACAD SCHL ---- ENTERED ----- WITHDREW --CUR: 4444 PK MCK N F E 05 08 / 14 / 06 / / GUARDIAN'S STU ID DCF HR TEACHER 654321 HR ROOM R 154 PRIOR RES/ENROLL TYPE/CODE D 13 SSN: XXX - XXXX -------SHARED SCHOOL------BIRTHDATE 12 / 20 / 01 CURRENT BIRTHDATE VERIFICATION 1 DATE ENTERED CPS: 08 / 14 / 06 CROSS REF. ID: LAST TRANS DATE: OPERATOR: EW TRANS CODE: EFFECTIVE DATE: 09 / 27 / 06 SCHL: / /

PK Teacher and Room Deleted SI 16 -35 -X 2 OJ MISCELLANEOUS INFORMATION 12/06/06 PK Teacher and Room Deleted SI 16 -35 -X 2 OJ MISCELLANEOUS INFORMATION 12/06/06 11: 36 STUDENT ID 9999999 STATUS O SEX F ETHNIC B BIRTHDATE 12 / 20 / 01 LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE KANIYAH APP CURRENT SCHOOL 4444 GRADE PK HR SECT MCK DATE ENTERED 08 / 14 / 06 UNSOLICITED LITERATURE MISSING CHILD MIGR RES. DATE / / INCLUDE IN SENIOR RANK MIGR C. O. E. MIGR TERM MIGR REF SERV EXTRACURRICULAR ELIG ATHLETICS N MIGR PRIORITY SERV TRANSPORTATION CATEGORY LUNCH FD 07/28/06 MIGRANT REVIEW DATE HOME ECONOMICS SEM 0 EXPLORATORY SEM 0 MIGR QUAL. DATE / / COMPUTER LITERACY LEARNFARE STUDENT SSN xxx - xxxx TAP QUALIFY DT / / SINGLE? (Y OR N) STUDENT CHARACTERISTIC GED EXIT OPTION JJSP OPPORTUNITY SCHL ASSIGN AT-RISK PARTICIPATION _ _ _ SCMS/SPAR NUMBER DCF PMP: READ _ WRITE _ MATH _ SCIENCE _ OCOG PK COURSE: 5100530 PK HOURS/WK: 27. 50 SPANISH-S/SL TEACHER PK SCHOOL: 4444 PK DAYS/YR: 180 COMM SVC DATE / / PK EMPLOYEE NUM: 654321 PK ROOM: R 154 COMMUNITY SERVICE HOURS PRESCHOOL OR CHILDCARE _ FULL COST PAID _ HEADSTART _ ESE _ MIGRANT _ OTHER _ UNKNOWN _ KG READINESS _ ASSESSED BY ____ MAILING: HOUSE NO DIR STR BLDG/LOT APT CITY ZIP FLORIDA STUDENT ID 768090271 X

Getting Ready to Schedule Future Homeroom Update SI 43 -12 -X 2 OJ FUTURE Getting Ready to Schedule Future Homeroom Update SI 43 -12 -X 2 OJ FUTURE SCHOOL INFORMATION 03/30/07 12. 39. 58 S T U D E N T D A T A B A S E S Y S T E M S T U D E N T I N F O R M A T I O N M E N U SCHOOL NUMBER 4341 PARKWAY ELEMENTARY PF 2 PF 5 1. 2. 3. 4. 5. 6. 8. 9. LAST NAME SCAN NEW STUDENT WITHOUT ID STUDENT INFORMATION ENTRIES / WITHDRAWALS / CHANGES CATEGORICAL UPDATE MENU STUDENT CASE MANAGEMENT COURSE TRANSFER/CREDIT EVALUATION TEMPORARY STUDENT ENTRIES MAGNET RANDOM SELECTIONS MENU A. C. D. E. F. STUDENT SERVICES/EXCEPTIONAL ED SPECIAL PROGRAMS INFORMATION SHARED / SUMMER / FUTURE ENTRIES / WITHDRAWALS / CHANGES STUDENT PRINT REQUESTS ENTRIES AFTER NOSHOW SCAN-TRON APPLICATIONS FLORIDA ID CHANGE SCREEN T. STUDENT TRANSFER MENU B. ENTER SELECTION NUMBER _

Future Homeroom Information SI 75 -63 -X 2 OJ FUTURE SCHOOL 03/16/09 STUDENT ACTIVITY Future Homeroom Information SI 75 -63 -X 2 OJ FUTURE SCHOOL 03/16/09 STUDENT ACTIVITY MENU ENTER STUDENT ACTIVITY OPTION. . _ E = ENTRY X = ENTRY WITH ADDRESS C = CHANGE H = HOMEROOM INFORMATION CHANGE W = WITHDRAWAL S = 7 TH PERIOD BUS ACTIVITY FOR SCHOOL ____ Teacher and Room number no longer required. 13. 15. 57

Course Record (PF 9) Schools will have access on April 20 FTE INFO = Course Record (PF 9) Schools will have access on April 20 FTE INFO = PF 14 CHNGS = PF 15 ADDS = PF 16 AS 09 -25 -X 2 OI C O U R S E R E C O R D 03/17/09 09. 40. 52 SCHL 5555 CYCLE 081 CRS SEQ A 03 ST A SUB CDE 5010040 B 1 TRM IND A GRD RESP C ABRV TITLE Lang. Arts TITLE Language Arts Elementary FACILITY TYPE COMPUTER LITERACY LAST UPDT: 08/28/08 PER TEACHER SEATS UPD=PF 13: SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 MTWRF 0000 02 A 01 0150 MTWRF 0000 03 A 01 0150 MTWRF 0000 04 A 01 0150 MTWRF 0000 05 A 01 0150 MTWRF 0000 06 A 01 0150 MTWRF 0000 07 A 01 0150 MTWRF 0000 08 A 01 0150 MTWRF 0000 09 A 01 0150 MTWRF 0000 10 A 01 0150 MTWRF 0000

Course Record (PF 9) Co-Teacher FTE INFO = PF 14 CHNGS = PF 15 Course Record (PF 9) Co-Teacher FTE INFO = PF 14 CHNGS = PF 15 ADDS = PF 16 AS 09 -25 -X 2 OI C O U R S E R E C O R D 03/16/09 14. 12. 36 SCHL 5555 CYCLE 081 CRS SEQ A 18 ST A SUB CDE 5010040 F 1 TRM IND A GRD RESP C ABRV TITLE Lang Arts TITLE Language Arts FACILITY TYPE COMPUTER LITERACY LAST UPDT: 11/03/08 PER TEACHER SEATS UPD=PF 13: SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 7110 000000 4 MR TEACHER A MTWRF 0000 0010 02 A 02 0150 7111 000000 4 DR TEACHER b MTWRF 0000 0016 03 A 01 0150 7112 000008 4 VG TEACHER C MTWRF 0000 0018 04 A 02 0150 7115 000008 4 VV TEACHER D MTWRF 0000 0022 05 A 01 0150 7117 654321 4 MB PRIMARY TEACHER MTWRF 0000 0008 06 I 01 07 I 01 08 I 01 09 I 01 10 I 01 Plan ahead before adding co-teachers. They cannot be deleted once they have been entered.

Course Record (PF 9) Co-Teacher PLEASE ENTER DATA IN SECTION NUMBER SEQUENCE COURSE RECORD Course Record (PF 9) Co-Teacher PLEASE ENTER DATA IN SECTION NUMBER SEQUENCE COURSE RECORD = PF 23 AS 39 -64 -X 2 OI C O U R S E M U L T I P L E T E A C H E R 03/16/09 14. 43. 11 SCHL 5555 CYCLE 081 CRS SEQ A 18 ST A SUB CDE 5010040 F 1 TRM IND A TITLE Language Arts SECT NUM 05 * * ADDITIONAL TEACHER * * EMP TCH NUM NAME 000002 4 MB CO-TEACHER * * ADDITIONAL TEACHER * * EMP TCH NUM NAME

Course Record (PF 9) Co-Teacher FTE INFO = PF 14 CHNGS = PF 15 Course Record (PF 9) Co-Teacher FTE INFO = PF 14 CHNGS = PF 15 ADDS = PF 16 AS 09 -25 -X 2 OI C O U R S E R E C O R D 03/16/09 14. 12. 36 SCHL 5555 CYCLE 081 CRS SEQ A 18 ST A SUB CDE 5010040 F 1 TRM IND A GRD RESP C ABRV TITLE Lang Arts TITLE Language Arts FACILITY TYPE COMPUTER LITERACY LAST UPDT: 11/03/08 PER TEACHER SEATS UPD=PF 13: SC S ST MIN ROOM EMP-NO NUM NAME DAYS MAX ASSG #I 01 A 01 0150 7110 000000 4 MR TEACHER A MTWRF 0000 0010 02 A 02 0150 7111 000000 4 DR TEACHER b MTWRF 0000 0016 03 A 01 0150 7112 000008 4 VG TEACHER C MTWRF 0000 0018 04 A 02 0150 7115 000008 4 VV TEACHER D MTWRF 0000 0022 05 A 01 0150 7117 654321 4 MB PRIMARY TEACHER MTWRF 0000 0008 2 000002 4 MB CO-TEACHER 06 I 01 07 I 01 08 I 01 09 I 01 10 I 01 Primary teacher must be the first teacher listed. All sequences/sections of a combination must be coded with both teachers. (ESOL/Basic)

Class Size Reduction Co-Teachers State definition - A classroom in which two or more Class Size Reduction Co-Teachers State definition - A classroom in which two or more teachers share responsibility for planning, delivering, and evaluating instruction for all students in a class. In order to be considered co-teaching, this delivery system is provided whenever a class/subject is taught by two or more teachers and must continue for the entire class period.

Modifying Periods The following situations will require the period to be adjusted: – Departmentalization Modifying Periods The following situations will require the period to be adjusted: – Departmentalization (Core Courses) – Foreign Language Use Class Lists to determine period placement – Teachers group the class lists of students seen together. This will be one period. – Each group will be a different period Instructions will be in the Elementary Scheduling User Guide.

ESE Courses Crossover B 124 - PRESS PF 5 FOR ALTERNATE TRANSPORTATION ADDRESS INFORMATION ESE Courses Crossover B 124 - PRESS PF 5 FOR ALTERNATE TRANSPORTATION ADDRESS INFORMATION SI 11 -92 -X 2 OI CURRENT ESE COURSES 12/06/06 11. 25. 41 STUDENT ID 9999999 FLA STU ID 99999 STATUS A SEX M ETHNIC B LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE D BIRTHDATE 07/01/98 CURRENT: SCHOOL 4444 GRADE 03 HR SECT EM 1 DATE ENTERED 08 / 15 / 06 ---------------------------------------IQ 071 SCALE P PRIMARY EXCEPTIONALITY HOMEROOM TEACHER 224836 PK PROGRAM E ---- CURRENT COURSE INFORMATION ---SCHL CRSE NUM EMP NUM CDE GRP 4444 7755010 654321 A _ ____ _______ ______ _ _ ____ _______ ______ _ _ _______ _ _ A TRANSPORTATION 4 STANDARD DIPLOMA _ PROGRAM EXCP A MIN/ EMPLOYEE HRS/WEEK LOC NAME 25. 00 1500 4444 MARVLYN FABIEN __. __ __. __ LAST TRANS: 12 / 01 / 06

LEP Teachers Crossover SD 08 -33 -X 2 OI LIMITED ENGLISH PROFICIENCY COURSES STUDENT LEP Teachers Crossover SD 08 -33 -X 2 OI LIMITED ENGLISH PROFICIENCY COURSES STUDENT ID 9999999 FLA STU ID 999998 X STATUS A LEGAL NAME: LAST SAMPLE FIRST STUDENT MIDDLE CURRENT SCHOOL 4444 GRADE 01 HR SECT 109 12/06/06 12. 45. 39 SEX F ETHNIC H BIRTHDATE 09/15/99 DATE ENTERED 08/14/06 SURVEY: DATE 08 / 05 RESPONSES Y Y Y PARENT/GUARDIAN LANG SP STU LANG SP PRIMARY EXC ASSESSMENT: DATE 08 / 05 OLPS/RLDA SCORE 04 LEP (Y/N) Y ESOL LEVEL 2 METROPOLITAN: GRADE RAW SCORE: RDG LANG PERCENTILE: RDG LANG ENTRY DATE 08 / 05 BASIS OF ENTRY A ESOL SEMESTER 03 LEP SERVICES LY EXIT DATE / / METROPOLITAN: GRADE RECLASSIFICATION DATE SCHL BASIS OF EXIT RAW SCORE: RDG / / OLPS/RLDA SCORE LANG PERCENTILE: RDG LANG CRSE EMP GRP HRS/WK MIN/WK SCHL CRSE EMP GRP HRS/WK MIN/WK NUM NUM 4444 5010010 654321 A 10. 00 0600 4444 0000004 654321 A 03. 75 0225. . . LAST TRANS DATE 09/05/06 LEP PLAN DATE 09/05/06 ESOL LEVEL UPDATE 05/31/06

Entering ESE Services Courses for ESE services such as Speech, Language, O. T. and Entering ESE Services Courses for ESE services such as Speech, Language, O. T. and PT must be created by the school. Schools may select any sequence that has not be already used with the exception of O, U, and V. Therapy course numbers are found in the back of the MDCPS List of Authorized Courses which is available online. Complete instructions for entering these courses is found in the Elementary Scheduling User Guide.

Class Size Monitoring Class Size Monitoring

Verification Tools for Elementary There are several tools available for verifying room/Class Size information. Verification Tools for Elementary There are several tools available for verifying room/Class Size information. – PARIS (verify student future schools and homeroom) – Student List (Online Report Request System) – Class Master List Seat Inventory Order by Course Sequence to verify teachers/rooms Order by Period/Room to verify Class Size – ISIS/FISH Room Error Report (T 2320 E 10 -01) Courses with invalid or missing room numbers Produced weekly on Friday and available from the Online Report Request System Class Size Portal

PARIS Display 1 03/16/09 STUDENT LAST FIRST GR HR FUTURE ID NAME SCHL GRADE PARIS Display 1 03/16/09 STUDENT LAST FIRST GR HR FUTURE ID NAME SCHL GRADE -------------- -- -----0187848 9947730 0211263 0211266 0170388 0234340 0199493 0168167 0250412 0237264 0240650 HERNANDEZ DOMINGUEZ CHAVEZ MEDINA BRENES KORIMAN RAMIREZ TORRES BLANDON CANALES CRYSTAL JESUS MELANIE MELISSA SANDY GIOVANI SARAH MONICA CHANYA ELIAS MARIA 02 04 KG KG KG 01 KG 02 01 01 01 2 BS 4 VV KNT KBS KAB 1 LV SJP 2 MW 1 LV 1 ML 1 DR = RETURN TO SEARCH CRITERIA SCREEN CONTINUE 2661 2661 2661 03 05 01 01 01 02 01 03 02 02 02 = EXIT Verify students have a future school =

Class Master List/Seat Inventory Co-teachers Class Master List/Seat Inventory Co-teachers

Class Size FISH / ISIS Room Display / Update A 245 -THERE ARE MORE Class Size FISH / ISIS Room Display / Update A 245 -THERE ARE MORE ROOMS TO BE DISPLAYED. PRESS ENTER TO CONTINUE IS 36 -2 A-X 2 OJ FISH/ISIS ROOM DISPLAY/UPDATE 11/28/06 SCHOOL: 9999 16. 27. 15 SAMPLE SCHOOL FISH NUMBER POD 00091 -A-00101 -00001 -001 00091 -A-00101 -00001 -002 00091 -A-00101 -00001 -003 A 00091 -A-00101 -00001 -003 C 00091 -A-00101 -00001 -005 00091 -A-00101 -00001 -007 00091 -A-00101 -00001 -009 00091 -A-00101 -00001 -011 00091 -A-00101 -00001 -013 00091 -A-00101 -00002 -006 00091 -A-00101 -00002 -007 A 00091 -A-00101 -00002 -008 A 00091 -A-00101 -00002 -009 A 00091 -A-00101 -00002 -010 A 00091 -A-00101 -00002 -012 Y ISIS ROOM # FISH NUMBER 1 2 3 A 3 C 5 7 9 11 13 6 7 A 8 A 9 A 10 A 12 00091 -A-00101 -00001 -001 B 18 00091 -A-00101 -00001 -003 3 00091 -A-00101 -00001 -003 B Y 3 B 00091 -A-00101 -00001 -004 4 00091 -A-00101 -00001 -006 6 00091 -A-00101 -00001 -007 A 7 A 00091 -A-00101 -00001 -010 10 00091 -A-00101 -00001 -012 12 00091 -A-00101 -00002 -005 5 00091 -A-00101 -00002 -007 7 00091 -A-00101 -00002 -008 8 00091 -A-00101 -00002 -009 9 00091 -A-00101 -00002 -010 10 00091 -A-00101 -00002 -011 11 00091 -A-00101 -00002 -013 13 *** RESET SCREEN = PF 12 *** Rooms should be entered as 1012 and 2012 POD ISIS ROOM #

ISIS / FISH Room Error Report Product T 2320 E 10 -01 Report is ISIS / FISH Room Error Report Product T 2320 E 10 -01 Report is available from the Online Report Request System Report runs each weekend from the beginning of the year until FTE week Available from Control D Web Viewer. Report will show – Courses without a room number assigned – Courses with an invalid room number assigned

PODS State Definition - Multiple classes are taught in one large classroom (with one PODS State Definition - Multiple classes are taught in one large classroom (with one FISH) separated by temporary “walls. ” What qualifies as a POD? – Depending on the main grade in the classroom, the multiple use instructional space will be determined by the following criteria: Grade Group – PK-3 – 4 -8 – 9 -12 Net Square Footage > 1763 > 1715 > 1599

ISIS / FISH Room Error Report 654321 TEACHER Is the Teacher Missing? Is the ISIS / FISH Room Error Report 654321 TEACHER Is the Teacher Missing? Is the Room Missing? Invalid Room – Is the room on the FISH / ISIS Room Update/Display screen?

Class Size Averages Class Size Averages

Class Size Average Class Size Average

Class Size Average Class Size Average

HELP Elementary Scheduling User Guide and the Class Size User Guide are available from HELP Elementary Scheduling User Guide and the Class Size User Guide are available from e-Handbooks at: – http: //ehandbooks. dadeschools. net/ Support Services: – Self Service at: selfservice. dadeschools. net School Master Scheduling Web site at: – http: //tlc. dadeschools. net/scheduling/index. asp