City of Manistee An Asset Management Journey

City of Manistee An Asset Management Journey

Manistee Factoids Incorporated in 1869 Population 6, 586 $5, 000 General Fund Budget 4. 3 Sq. Miles – 3. 2 land, 1. 1 water Located at mouth of Manistee River on Lake MI Victorian Port City

Scenes of Manistee

Manistee Streets Overview 18. 2 miles of Major Streets 29. 4 miles Local Streets 2. 2 miles State Trunkline 1 Bascule bridge over Manistee River $358, 000 Act 51 - Major $129, 000 Act 51 – Local

The Manistee Story Poster child for worst first program Pave it and forget it Crack seal: what’s that? Maintenance: Plow, sweep, and………. . fill potholes How come our roads are so bad? There has to be a better way

Drivers for Asset Management City Strategic Plan Destination of choice Infrastructure a priority Maintain what we have Impacts budget

Drivers for Asset Management Sewer Separation Projects State (MDEQ) mandated 1997 -1999 $14 M in work – many streets rebuilt Led to false sense of security Streets starting to age & deteriorate

Drivers for Asset Management Insufficient financial resources Stretch the $$$ More flexibility needed

What did Manistee Do to Implement the Asset Management Process? Raise Awareness Provide Education Acquire Tools & Training Incorporate & Communicate Create Plan Implement Plan Report Results

Starting the (Asset Mgt. ) Journey

Raise Awareness Introductory meeting – MDOT & NWMCOG Internet research Summer 2007 – Asset Mgt Conference – Introduction to Asset Mangement • Finance Director & DPW Director

Provide Education Fall 2007 – Introduction To Asset Management – City Manager & Engineer Sent Staff to PASER Training Sessions January 2008 Kickoff – Hosted Introduction to Asset Mgt seminar at City Hall 2008 Asset Mgt. Conference 2008 Asphalt Maint. Seminar Presented at May Regional MML Meeting

Acquire Tools & Training Acquired Roadsoft GIS – Attended Beginning & Advanced Roadsoft Available from Michigan Tech Local Technical Assistance Program (LTAP) – www. roadsoft. org – www. michiganltap. org Critical to success

Incorporate & Communicate Weave asset management into the City’s “Culture of Doing Business” Front & Center during decision making Discussed at Staff meetings Keep Council informed & connected – Updates on process – Budgetary impacts & limitations

Create Plan Establish Project Team Cross-Functional Finance Engineering DPW

Some Assembly Required…

Create Plan 1. 2. 3. 4. Assess Current Condition (PASER) Select Appropriate Treatments Estimate Costs & Budget Constraints Predict Future Condition of Network & Develop Network Goals 5. Evaluate Treatments (Optimize Strategy) 6. Identify Candidate Projects 7. Report Results

Assess Street Conditions (Data) Acquire Street PASER Data – Received data from NWMCOG – Rated all streets in April 2008 • Professionally by City Engineer • City Staff assisted Annually rate streets in fall Roadsoft laptop data collector and GPS

Select Appropriate Treatments The mix of treatments appropriate to your community Capitalizes on “windows of opportunity” The right fix at the right time in the right place Many new techniques – Hot-In-Place

Estimate Costs……… PASER TREATMENT COST ADDITIONAL SERVICE LIFE COST PER YEAR OF SERVICE LIFE 7 -8 Crack Sealing $1, 600 LM 1 yr $1, 600 6 Slurry Sealing $1, 900 LM 5 -7 yr $3, 200 6 Micro Surfacing $13, 000 LM 5 -7 yr $2, 200 6 Ultra Thin Overlay $17, 000 LM 7 -10 yr $2, 000 4 -5 Mill & Fill $90, 000 LM 8 -12 yr $9, 000 1 -3 Reconstruction $200, 000 LM 12 -14 yr $15, 000

……. . and Budget Constraints Asset Management Plan Implementation $150, 000

Predict Future Condition of Roads Work with LTAP to analyze PASER data Tim Colling Create scenarios: – Different fixes – Budget constraints Optimize deterioration curves Review for reasonableness Understand software & limitations

Develop Network Goals Keep it simple Maximize Remaining Service Life (RSL) – For Manistee, this doesn’t mean things are getting better, simply not declining as fast Refine goals as we gain experience

Identify Candidate Projects Cross-Departmental Staff Team Factors: – – – – Cost & budget Future sewer work Traffic Flow Need Grants (Leverage) Condition of Base (Core) Strategic Plan

2009 Projects Approximately 3. 25 miles of work – Hot-In Place – Ultra Thin Overlay 3/4” $475, 000

Before Treatment

Before Treatment

Hot - In - Place

Hot - In - Place

Ultra Thin Overlay

Report Results Keep Council fully informed: – Progress – Successes – Failures Evaluate plan, techniques and outcomes – Adjust if necessary – Not static Continue annual PASER rating

Doing Business Smarter……. . Asset Management has irreversibly changed the way the City looks at street projects Energized the project team Unleashed creativity – HIP, Fiber Mesh More thorough evaluation of potential projects Objective, best practice decision-making Measurable objectives and outcomes

……. . and More Economically Major & Local Street Budgets – constrained Stretch Available Dollars – 3 x as much with recent project Stop wasting money on ineffective or inappropriate treatments Leverage money thru grants

Lessons Learned Effort Needs a Champion Education, Education Communication with Staff & Council Stakeholder Buy In Don’t re-create the wheel - many resources Technology tools critical New maintenance techniques available

QUESTIONS?