City of Corvallis Oregon Alice A Grucza GIS

City of Corvallis Oregon Alice A. Grucza GIS Coordinator alice. grucza@ci. corvallis. or. us 541. 754. 174

City of Corvallis Oregon § The City § GIS – Background/History § Key Decisions § Software – what, where, why § Grant Project – Playground Inventory

City of Corvallis § Population: 52, 540 § Area: 13. 53 square miles § Budget: $61. 3 M Operating $24. 8 M Capital § GIS Staff: 3 FTE (Coordinator, 2 Techs) 0. 5 FTE Manager OSU Intern Program

Brief History City of Corvallis - Geographic Information System § 1985 - Decision to do mapping digitally using Auto. CAD. § 1989 - First GIS software applications purchased (GEO/SQL and Oracle on OS 2). § 1989 -1993 - “Core elements” of the GIS developed parcels, water, sewer lines. Topographic and planimetrics captured within UGB (Auto. CAD). § 1993 - Benton County property database associated with the parcel spatial data. § 1994 -95 - Transition to Arc. CAD and Arc. View – ESRI Software. § July 1995 - First Arc. View users outside GIS are trained. § 1995 -98 - Development and refinement resulted in 121 themes and first orthophotos covering entire UGB.

Brief History City of Corvallis - Geographic Information System § 1999 - Development of GISMO custom interface - ‘common portal’ linking GIS/Data Warehouse/other data sources. § 1999 - Present - Data Steward responsibilities agreed on and formalized. Experiments with field data collection methods. § 2000 - GISMO use extended to other city departments and mobile installations. § 2002 - Field data collection using Arc. PAD on an i. PAQ for Streets Division (street light and sign inventory). § 2003 – ICMA Grant - Playground Inventory and Maintenance Management. Extend GIS field data collection to P & R. § 2003 – Arc. IMS implementation - new platform for Inter/Intranet map services.

Key Decisions § § § § § City of Corvallis - Geographic Information System Initial Software Public Access to data. Never “marketed” GIS Quality of data – accuracy builds confidence. Build on small steps and successes. Recognize GIS is a “long-term” investment. New software – can be the needed key, or suicide. Data stewardship concept. Users build and maintain the system and retain responsibility for “their” data. Ownership. Organizational focused GIS vs. departmental Build a broad base of user support for the system. Providing training and ongoing support are imperative. Automation of routine processes is critical!

Software City of Corvallis - Geographic Information System § City of Corvallis uses ESRI software products. These have become regional ‘de facto’ standard. § Different software product for different needs and purposes. § Arc. INFO - Professional GIS software for creation and maintenance of GIS data. (Mapping & GIS staff) § Arc. View - User software for those requiring analysis and custom map creation capabilities and/or data stewards. § GISMO - Custom City of Corvallis interface software for viewing, query, standard reports, mailing labels, simple maps. § Arc Explorer - User software for those just needing to view data. (Free from the web esri. com) § Arc. PAD – Field data entry and maintenance. § Arc. IMS – Intranet and Internet mapping services

Software GIS - Geographic Information System § Arc. View: Data Stewards for GIS data creation and maintenance. Custom solutions. § Example: Custom Arc. View data entry application for site address maintenance.

Software GISMO GIS - Geographic Information System § GISMO - Custom Corvallis interface software. § § § § Developed by PW with consultant (Geo. North) in 1999. Visual Basic and Map Objects. Currently over 150 users - desk and mobile installs. Data entry point for PW’s maintenance management software. ‘Common portal’ to information from many different programs, departments, sources, etc. Links many data types to their geographic location. Example: scanned documents License cost is minimal (less than $90 each install) Easy to use. Requires minimal training to use effectively.

Software - GISMO GIS - Geographic Information System § Designed for PW - now used throughout the organization, Planning, Development, Fire, Police, Dispatch, City Managers Office, Park & Recreation, etc.

The City of Corvallis Public Works Department uses GIS and Data Warehouse technologies on a daily basis

Fire Department Mapping Prior to GIS

Current Mobile Mapping System Fire Department § Nine current laptop computers on first out apparatus § 4 engines § 1 truck § 1 command vehicle § 3 ambulances

Software Arc. PAD § Arc. PAD first used by Street Division for sign inventory § Project that had failed with three prior software systems now exceeded all expectations. § Partial inventory was estimated to take more than a year. § Completed in less than 4 months § Very successful – embraced by field personnel. GIS - Geographic Information System

Software Arc. PAD GIS - Geographic Information System Why was this software/hardware combination successful? § No keyboard required. § Easy and simple to use. § Flexible – if crews want changes most are easy and quick to do. § Portability – fits in a pocket. § Links directly to GIS – direct shapefile editing § Made the crew’s work easier and more efficient. § Vast array of add-on accessories for i. PAQ

S § Faster turn around time GI § Provides a “tool” for crews to manage their systems GI SM § Field data collection is a key component in the Data Cycle O Software Arc. PAD GIS - Geographic Information System

Software Arc. PAD GIS - Geographic Information System ICMA Grant Project – Playground Equipment Inventory and Maintenance Management Program § Expand technology to a low-tech department § Streamline regular reporting and management efforts § Add significant GIS features into the system § Low (and getting lower) budget opportunities § Eager staff looking for ways to improve service § Partnership with Oregon State University CS 461 -462 Team

Software Arc. PAD § Data schema developed § Programming identified § Process outlined § Form creation GIS - Geographic Information System

Future. . . GIS - Geographic Information System

Why use GIS in Corvallis? GIS - Geographic Information System § Geographic or location base to most city information and services (FGDC study says 80% of gov’t data is location based) § Better Information and Analysis tools for decision making and communicating. § Same information to everyone - not different versions, dates. § Public access to information (future - web access) § Record retained of changes over time. § Dynamic resource - information increasing § Data + Mapping - production of custom maps § -- Better Customer Service!

City of Corvallis - Geographic Information System It’s simply. . . Smart Maps provide Smart Service Delivery!

Geographic Information System Citizens Inventory Geographic Knowledge The World Decision Support Geography matters to the City of Corvallis!

City of Corvallis Oregon City GIS data (including orthos) available at: ftp. ci. corvallis. or. us/pw/gis CDs also available at the Valley Library and Corvallis Benton County Library or available for purchase ($10 each) at PW.

PC Installation in Van First installation late 1999 Industrial PC case Std. Keyboard 15” Flat Screen Inverter mounted in cargo area

PC Installation - Meter Van 2 nd installation, done in early 2000. Same PC case, monitor and keyboard (in a slide-in tray). Added a printer. Inverter mounted behind the monitor. Uses GISMO and Arc. Pad.

PC Installation 1 -ton Service Trucks Most recent installations DC-AC Inverter Dual 12 v Batteries Infra-red keyboard PC is a slim-profile case, mounted behind the seat. Has dual hard-drives w/additional cooling fans Same flat-screen monitor Keyboard is wireless (infra-red) Has a wireless Ethernet network card