cidb Presentation for 1 st and 2 nd

cidb Presentation for 1 st and 2 nd quarter Performance Reporting 2010/11 Portfolio Committee on Public Works 8 November 2011 development through partnership

Presentation Layout q Statutory Mandate q Requirement for Performance Information reporting as per NT regulation q Scope and Approach q Performance Summary and Key Performance Achievements and non-achievements q Areas of Improvement q Financial report q Conclusion 2 development through partnership

Statutory Mandate q The core Programme activities of cidb are founded in the legislative mandate that the Executive Authority is directly responsible for overseeing. 3 development through partnership

Requirements NT regulation requires institutions to: § Adopt a quarterly reporting system, including submission of agreed information to Executive Authorities, Presidency , relevant treasury and PPC. PI framework requires that: § Regular monitoring and reporting of performance against expenditure plans and targets enables managers to manage by giving them information they need to take decisions to keep service delivery on track. 4 development through partnership

Scope and Approach In order to comply with NT regulations and PI framework requirements: • Performance progress report was compiled and submitted to Executive Authority. • Progress reported covers performance of core programmes accumulating from Q 1 to Q 2 • New Format in line with the New Framework was adopted in compiling the 2 nd quarter progress report • Targets were placed into quarterly milestones to indicate what will be done per quarter to achieve strategic objectives • Terms used = Achieved, WIP and Non achievement with reason for deviation and corrective action plan development through partnership

Key Performance Summary (Achievements and Non-Achievements per Programme) development through partnership

GROWTH AND CONTRACTOR DEVELOPMENT (GCD) Programme Expected outcome: Sustainable growth of the construction industry and development of contractors. No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 10 7 3 0 Achievement q NCDP Framework updated and approved by NCDP Steering Comm and endorsed by the cidb Board on 28 September. q Attended all scheduled DPW NCDP Steering Comm meetings for 2 nd quarter. q One CD Forum held per province in the 2 nd quarter. 7 development through partnership

CONSTRUCTION INDUSTRY PERFORMANCE (CIP) Programme Expected outcome: Sustainable growth of the construction industry and development of contractors. . No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 11 5 6 0 Achievement: q CII & SME communication sessions with industry stakeholders on state of industry (covering customer satisfaction, quality, payment delays, business conditions, state of transformation, etc. 22 Aug’ 11 - Cape Town; 29 Aug’ 11 - East London; 30 Sep’ 11 - KZN 8 development through partnership

PROCUREMENT AND DELIVERY MANAGEMENT (PDM) Programme Expected outcome: Enhanced public sector construction procurement and infrastructure delivery management. No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 15 6 7 2 Achievement: q Roll-out and implementation of the IDIP Toolkit in all provinces q Case law reports published in September 2011. 9 development through partnership

PROCUREMENT AND DELIVERY MANAGEMENT (PDM) Achievement: q Compliance report was gazetted and published in July 2011. q Investigations into non-compliance to cidb prescripts (Audit Blitz) by public sector clients 10 development through partnership

Non Achievement: PDM NON ACHIEVEMENTS Target Reason for deviation Corrective action plan Developed draft Awaiting NT’s This target may be deferred Framework and instruction to develop to the next financial year. Action Plan for the framework Municipal Toolkit by March 2012 Review the strategy An error was made on The target date will be to monitor, evaluate the date reflected in the rectified on the revised APP and report on performance indicator. and the Annual Review will compliance to cidb be conducted by March regulations, by May 2012 2011 11 development through partnership

Performance Summary: CRS Programme Expected outcome: Effective and Efficient Registration Processes. No of Performance Targets No of targets Achieved No of targets still to achieve (WIP) No of targets not achieved 9 2 4 3 Achievement: q All queries to resolutions were attended to within the stipulated 48 hours turnaround time. q The Fraud and Awareness workshop was held over two days for CRS staff on 29 – 30 Sep’ 11. 12 development through partnership

Non Achievement: CRS NON ACHIEVEMENT Target Reason for deviation Corrective action plan Registration of grade 2 -9 contractors completed within a maximum of 21 working days based on all compliant applications The turnaround time for registration renewals went up to 22 working days due to a backlog that developed in the administration unit. The backlog in the Administration unit has been cleared and files have been moved up the chain into the Assessment unit. Output in the Assessment unit has increased with a target of clearing the workload by 11 November 2011. Client compliance report produced quarterly Staffing for the i. Tender-Ro. P has not yet been approved. Feedback due from Board Rem. Com due by 4 th November 2011. Develop i-Tender / Ro. P Guideline by 31 July 2011 Design was completed by 29 July 2011. Printing was done after the deadline. The development of the i. Tender/Ro. P guideline was accelerated. It has been completed and is available in print. 13 development through partnership

Areas of improvement We will be implementing the following action plans in addressing the AG overall opinion and deficiencies identified on PI: q q q Automated tool will be purchased to assist with M&E, system efficiency, formatting and alignment of APP, SP, Quarterly reports and Annual report Follow up of Progress report to be performed monthly to verify performance and closing gaps of non achievement Task Team has been established to assist with Management reviews IA will assist in evaluating the status of Performance Information In addition , the Experts have been appointed to assist with quality review and skill transfer on Performance Information 14 development through partnership

Financial Report Construction Industry Development Board Cash flow projection for Period Ending September 2011 Actual Budget Variance YTD Var Annual Actual/ YTD Budget/Act % Budget Annual % ORGANISATIONAL INCOME Income from Registers 23 740 891 20 626 000 3 114 891 15% 41 252 000 Other (Transfer DPW) 32 979 500 0 0% 65 959 000 2 196 647 1 331 000 865 647 65% Interest Received 2 662 000 Other Income 4 617 - Sundry Income 1 200 - 58 922 855 54 936 500 3 986 355 109 873 000 PROGRAMME : EXPENDITURE CEO Expenses 5 485 158 5 084 693 -400 465 -8% 10 375 400 Corporate Services 11 947 398 13 684 626 1 737 228 13% 29 611 252 Programme 1 - Growth & Contractor Development 10 914 474 11 603 518 689 044 6% 25 000 Programme 2 - Constructin Industry Performance 5 456 928 5 030 647 -426 281 -8% 10 862 200 Programme 3 - Procurement & Delivery Management 5 240 494 5 922 282 681 788 12% 12 386 400 Programme 4 - Construction Register Service 8 260 371 9 205 392 945 021 10% 21 637 748 47 304 823 50 531 158 3 226 335 14 158 290 13 922 266 -236 024 250 000 0 26 364 248 26 932 884 6 532 285 109 873 000 STANDARD ITEM : EXPENDITURE Administrative Expenses Personal Expenses Professional & Special Services Surplus/Deficit -2% 27 613 344 568 636 2% 54 157 740 9 426 008 2 893 723 31% 27 601 916 47 304 823 Equipment 50 531 158 3 226 335 11 618 032 4 405 342 500 000 109 873 000 43% 15

Conclusion The Accounting Authority has committed itself to providing effective oversight role in tracking and monitoring the action plans to ensure that cidb achieves its objectives by maintaining effective and efficient performance information. 16 development through partnership

QUESTIONS 17 development through partnership

THANK YOU Thank You 18 development through partnership