Chapter 14 Export documentation Topics covered in

Chapter 14 Export documentation

Topics covered in this chapter • E commerce • Air waybill • ATA carnets – bill of exchange – bill of lading • Cargo insurance – certificate of origin – shipment. charter party • CMR/courier/dock/end use certificate/exchange permit/ECSI.

• Export invoicing/licensing/health/intermodal/CIM/instructions for dispatch. • Letters of hypothecation/indemnity – mates receipt – packing list/parcels receipt/phytosanitary/pre shipment quality certificate • Ship delivery order/health/weight certificate

Introduction The role of export documentation embraces the carrier/trade finance/ insurance/customs/commercial/legal sectors of international trade execution. Hence the shipper, exporter, importer must fully comprehend analyze the role of each document examined in this chapter particularly regulatory function and inter relationship with inco terms 2000 – chapter 15.

E commerce Electronic transmission of documents is a growth market. Visit the website to identify new developments – chapter 15. Air waybill The carriers document used in air freight. Note the nine points raised and the MAWB and HAWB. Compare the role of the air waybill, the bill of lading, and sea waybill.

ATA carnets – bill of exchange – bill of lading The ATA carnet is a customs document to simplify customs clearance whilst the bill of exchange is the long established trade finance payment document. Note the seven points relative to the bill of exchange completion. The bill of lading is a key document in sea transport for both liner and tramp shipments. Hence the need to study closely the main features and the 17 types of bills of lading. Note the legal aspects, the 13 points to complete the document, and the 26 common discrepancies. The sea waybill is becoming more popular especially with containerized shipments and note the 15 salient points.

Cargo insurance – Certificate of origin/shipment – Charter party Comprehend the role of the cargo insurance policy/certificate and the inter relationship with inco terms. The certificate of origin/shipment is a confirmation of cargo shipment required by countries offering importers preferential customs terms. The charter party is a document involved in chartering vessels – tramps. Note the five types. Visit the BIMCO website to identify the range of charter parties available on an individual commodity basis.

CMR/Courier/Dock/ End use certificate/Exchange permit/ECSI The CMR consignment note is a road haulier carriers document and widely used in EU trans European transits. Note the duty of the carrier and sender. The function of the courier and dock receipts, end use certificate and exchange permit are also examined and in particular note their application. The end use certificate and exchange permit are becoming very popular. The ECSI is a popular booking cargo document dispatched electronically.

Export invoicing/licensing/health/intermodal/CIM/instructions for dispatch The export invoice is a key document and has an important commercial role – note the range of invoices available – particularly the proforma invoice used in exchange control countries. Examine the fourteen discrepancies listed. Export licenses is a control document to regulate trade by government – examine the various types listed. Note the role of the health compliant certificate which is used in the growth markets of agriculture and animal products. The USA intermodal certificate is a recent document introduction. The rail CIM consignment note is used primarily throughout Europe. Note the role of air freight instructions for dispatch.

Key concepts Ensure you understand the following: • E commerce especially the role it plays today in the conduct of international trade. • Air waybill – particularly its function and financial role. • ATA carnets – bill of exchange – bill of lading – especially latter and the sea waybill increasing role. • Cargo insurance – certificate of origin –/– shipment – charter party and each of their key points.

• CMR/courier/dock/end use certificate/exchange permit/ECSI – a range of documents each with a differing function to understand. • Export invoicing/licensing/health/intermodal/CIM/instruction for dispatch – A range of documents – Particularly comprehend export invoicing and health certificate. • Letters of Hypothecation/indemnity/mates receipt/packing list/ parcels receipt/phytosanitary/preshipment/quality certificate – a range of documents but particularly understand the packing list and pre shipment document. • Ship delivery order/health/weight certificate – but especially focus on the veterinary and health certificate.

Conclusion A comprehensive export documentation analysis which will be crossed referenced extensively throughout the book.