Certificate IV in Training and Assessment TAE 40110

Certificate IV in Training and Assessment TAE 40110 . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 1

TAETAS 401 A Maintain Training and Assessment Information 1. 2. 3. . Provide initial and ongoing information and advice on training and assessment services Complete training and assessment records Complete reporting requirements Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 2

AQTF Standard 3. 4 ‘The RTO must manage records to ensure their accuracy and integrity’ . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 3

Information kits for learners • • Promotional flyers or brochures Enrolment form Fee schedule General information: – – – . Units of competency Delivery method Assessment methods Time frames Complaint procedures RPL procedures. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 4

Information for stakeholders • Nature and expected outcome of the learning program • Resources and facilities available • Learner details • Room and equipment set up required • Personnel requirements • Compliance issues. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 5

Induction session for learners • • . Detailed course information Format for training Expected outcomes Housekeeping rules Expectations of students Expectations of RTO Assessment issues Appeals process. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 6

RTO documentation includes: • Enrolment forms • Handbooks • Policy and procedure documents • Assessment documentation • Certification records. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 7

Assessment information • • . Context Benchmarks Instructions to learners Evidence requirements Conditions of assessment Materials and resources available Reasonable adjustment Decision making rules. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 8

Jane Dough C C C Yes L. Perlitz 12/07/2010 AC 12334 15/07/2010 Garry Marshall C C C Yes L. Perlitz 12/07/2010 AC 12335 15/07/2010 Alison Dunn C C No L. Perlitz Freda Moore C C C Yes L. Perlitz 12/07/2010 AC 12336 15/07/2010 Daniel Jamison C C C Yes L. Perlitz 12/07/2010 AC 12337 15/07/2010 Date Trainer Date issued and so on… Certificate Nr. BSBDIV 301 A Student name Signature BSBIND 301 A Issue Qualification? BSBCUS 301 A Unit BSBPRO 301 A Assessment register Note: 1 Assessment for Alison Dunn missing. Alison has been advised that this needs to be submitted by the end of the week . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 9

Records management systems • Information must be kept regarding: • • • learner details class details timetable information lesson plans assessment information • notes on learner performance • fees to be paid . • reasonable adjustments • attendance records • LL & N requirements • details of certificates or statements issued • legal or contractual agreements. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 10

Issuing qualifications • Use correct certification form. • Enter critical details: – – – – . Learner name (spelled correctly) Name of qualification Qualification code RTO provider number Credential number Date Signature of RTO authorised signatory. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 11

Retaining learner records Securing hard copy files: • Electronic storage – – Computer disk Flash drive External hard drive Online storage. • Ensure only authorised persons have access. • When necessary, dispose of records in a secure and confidential manner. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 12

Completing the documentation process Reporting to authorities provides: • a full understanding of the nature of VET in Australia • foundations for policy decisions • data on the success and impact of government funded training programs • guidelines for future decisions. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 13

AVETMISS • AVETMISS is the standard to ensure that accurate and consistent information is captured for the State Authorities. • It provides information on learner details and allows them to compare and analyse training systems at all levels. • AVETMISS data must be submitted annually (at a minimum). . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 14

Other reporting requirements: • Quality Indicators • VET in Schools • International students . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 15

Getting approval Before issuing certificates, check that: • all units have been successfully completed • trainers have signed off on all learner assessments • data in record management system has been entered correctly. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 16

Quality management systems (QMS) Should include: • policy, procedure and process documents • version control • document register • staff PD records • full suite of assessment tools • validation and moderation records • RPL procedures. . Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 17

Areas of concern • • . Inaccurate or inconsistent record keeping Lost information or records Not meeting reporting time frames OHS issues. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 18

AQTF 2010 conditions 1. 2. 3. 4. 5. 6. 7. 8. 9. . Governance Interaction with registering body Compliance with legislation Insurance Financial management Certification and issuing of qualifications and statements of attainment Recognition of qualifications issued by other RTOs Accuracy and integrity of marketing Transition to training packages/expiry of accredited courses Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 19

AQTF 2010 standards 1. 2. 3. . The RTO provides quality training and assessment across all of its operations The RTO adheres to principles of access and equity and maximises outcomes for its clients Management systems are responsive to the needs of clients, staff and stakeholders and the environment in which the RTO operates. Copyright 2011 Mc. Graw-Hill Australia Pty Ltd PPTs to accompany Vocational Training and Assessment by Hill, Hill and Perlitz 4– 20