Central Federal Lands Highway Division CONSULTANT WORK SESSION

Central Federal Lands Highway Division CONSULTANT WORK SESSION • Common goal – deliver our program -- OPEN DIALOG TODAY • Expectations -- what we owe you –Clear leadership on projects –Clear guidelines, criteria and standards –Spirit of cooperation with high expectations –Fairness including profit –Opportunity to be proactive and accountable as engineers • Expectations -- what you owe us –Well managed and coordinated deliverables –Quality assurance and oversight – including subs– through out –Fair proposals –Timely deliverables –Accountable engineers

A/E Partner Process Improvement Meeting Agenda • • • Introductions Project Manager Roles and Consultant Expectations A/E Oversight Guidelines and Roles (Attached) Standard Scope of Work Sections (Attached) Scoping Report Outlines (Attached) QA/QC – Milestone Checklists (Attached) – QA/QC Plan Evaluation and Audits Break Road Inventory Project (RIP) Data and Resource Availability Project Manager (PM) Areas and Future Program Data Availability Open Discussion Closeout

Functional Organization Chief Executive Functional Manager Project Coordination Functional Manager Staff Staff Staff

Project Organization Project Coordination Project Manager Chief Executive Project Manager Staff Staff Staff

Weak Matrix Organization Chief Executive Functional Manager Staff Staff Staff Project Coordination

Balanced Matrix Organization Chief Executive Functional Manager Staff Staff Project Manager Staff Project Coordination

Strong Matrix Organization Chief Executive Functional Manager of Project Managers Staff Staff Project Manager Staff Project Manager Project Coordination Project Leadership

Project Delivery Relationship Model e rc ou ey" ts k Ou urn "T A/E PROJECT MANAGER Bridge Design Environment Geotech Hydraulics Safety Surveys PROJECT MANAGER Int er na l Guide Strategy Development Project Leadership & Direction Represent Project to FHWA Management DESIGN TEAM LEADER Establish & Manage Scope, Schedule, Budget and Quality Bridge Coordinate with Program Function Design Establish & Coordinate Acquisition strategies Environment Establish & Balance Project Risks Geotech Lead/Manage involvement and review Hydraulics Lead External Client/Agency Interaction Safety COTR on comprehensive T. O. Surveys Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support

Project Delivery Relationship Model Outsource A/E PROJECT MANAGER Guide Strategy Development Project Leadership & Direction PROJECT SUPPORT TEAM Represent Project to FHWA Management Bridge Establish & Manage Scope, Schedule, Budget and Quality Bridge Design Coordinate with Program Function Design Environment Establish & Coordinate Acquisition strategies Environment Geotech Establish & Balance Project Risks Geotech Hydraulics Lead/Manage involvement and review Hydraulics Safety Lead External Client/Agency Interaction Safety Surveys COTR on comprehensive T. O. Surveys Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support

Project Delivery Relationship Model In-house PROJECT MANAGER Guide Strategy Development Project Leadership & Direction DESIGN TEAM LEADER Represent Project to FHWA Management Bridge Establish & Manage Scope, Schedule, Budget and Quality Design Coordinate with Program Function Environment Establish & Coordinate Acquisition strategies Geotech Establish & Balance Project Risks Hydraulics Lead/Manage involvement and review Lead External Client/Agency Interaction Solicit Resource Center and FHWA Technical Assistance Technical A/E Support Manage through Construction Secondary Technical Support Safety Surveys

Post Design Service for Full Service Projects 95% Identify Scope of Post Design Construction Primary – COE Secondary – PM/PE Coordinate with Contracts Any $ Under 30 K and routine BPA Between bid opening and award FFP if very clearly defined EXECUTE Post Design Construction Support CPFF COTR – COE COTR – PM or PE Over 30 K and indeterminate

EXECUTE Post Design Services Contractor Submitted PE log and screen Simple & routine PE Complete in Field Require Continuity of Eng of Record PE/COE forward to A/E with Guidance PE Consolidate response & respond to contractor Technical scope change PE/COE & PM coordinate To A/E with Guidance To Contractor

Post Design Support Key Thoughts • Budget and Code as ’ 52 account – CE • Not to correct errors and omissions (E&O) • Ensures continuity of engineering through construction • Requires continuity of management from FHWA • Requires advance planning and coordination (PM and COE) • Can still engage our internal resources as needed (PE is not alone) Need Team to Finalize Details