CCCTran Electronic Transcripts for California WWW CCC-TRAN ORG

CCCTran Electronic Transcripts for California WWW. CCC-TRAN. ORG

Today’s Agenda Project Overview Current Status Development Next Steps Q&A WWW. CCC-TRAN. ORG

E-Transcript History 1999 -2000 Request for Applications (RFA) for Electronic Records Exchange awarded jointly to Yuba and Contra Costa 2000 -2001 Feasibility Study conducted with positive result and recommendation for transcripts 2002 -2003 Data dictionary developed and open-source report made 2003 -2004 Two representative models tested and RFI conducted 2004 -2005 Requirements finalized and RFP conducted 2005 -2006 System design and testing 2007 Projected release Spring 2007 WWW. CCC-TRAN. ORG

CCC Pilot Colleges 8 Districts representing 21 colleges Crafton Hills (Datatel) LA Pierce (Custom SIS)* El Camino (Datatel)* Cypress (Banner) San Jose/Evergreen (Datatel) Sacramento (Peoplesoft) Long Beach (Peoplesoft)* Santa Rosa (CCCSC) (*Temporarily Withdrawn) WWW. CCC-TRAN. ORG

Engaged Transfer Partners CSU Chancellor’s Office CSU Sacramento CSU San Jose State CSU San Diego CSU Northridge CSU Fullerton CSU San Francisco CSU Long Beach* CSIS (High Schools) (phase 2) (*Temporarily Withdrawn) WWW. CCC-TRAN. ORG

Project Vision UC l Provide secure webbased transcript exchange system between all California colleges AICCU CCCTran K-12 WWW. CCC-TRAN. ORG CSU

What kind of System Central server with local web access ASP solution hosted and supported by Xap Supports multiple standards Secure transmission and storage Institution-oriented (no direct student access) Complete transaction tracking Each transcript is simply a transaction exchange Received transcripts (transactions) can be kept on the system indefinitely (as an external filing system) WWW. CCC-TRAN. ORG

CCCTran Benefits Reduced paper consumption and waste Reduce labor cost Reduce office expenses & postage Data Integrity Cost Savings Security Improved Student Tracking Experience Consistent format Expedited turnaround time = WWW. CCC-TRAN. ORG

Major Functionality CSU, UC, or CCC Request Download Response Hold Processing View / Download Fulfillment Manual or Unattended processing Support for National Standards – XML & EDI Common Data Dictionary Automated email messaging (optional setup) WWW. CCC-TRAN. ORG

WWW. CCC-TRAN. ORG

WWW. CCC-TRAN. ORG

WWW. CCC-TRAN. ORG

CCCTran transcript exchange offers these features Request Transcripts l Request single transcript or multiple transcripts in a batch l Identify trading partner preferences for transcript processing l Supports ‘college holds’ processing l Download requests automatically l E-mail confirmation WWW. CCC-TRAN. ORG

CCCTran transcript exchange offers these features Fulfill Transcript Request Visual Workflow process illustrates transcript fulfillment progress l Integrated with the College SIS to process Holds l Upload and transmit transcripts automatically l E-mail communication l Ability to transmit XML and EDI transcripts via the SPEEDE Server l WWW. CCC-TRAN. ORG

CCCTran transcript exchange offers these features Receive Transcripts l View, print, and download transcripts l Provides three standard online transcript views: brief, full, and gen-ed l Able to receive XML and EDI transcripts via SPEEDE server WWW. CCC-TRAN. ORG

Common Transcript Views FULL GEN-ED BRIEF WWW. CCC-TRAN. ORG

CCCTran transcript exchange offers these features Account Management Multiple online reports available l Complete transaction event history l Configurable institution workflow preferences, including transcript fee and waiver rules, expiration options, e-mail communication, institution account information, etc. l WWW. CCC-TRAN. ORG

Current Status Released July 2007 No Significant Issues Steering Committee l CCC’s & CSU Participation l A/R & IT Leaders WWW. CCC-TRAN. ORG

Current Status Live Colleges l Colleges in Process CCC's l l l Sacramento City Cypress Folsom Lake American River Cosumnes River l l l l CSU's l l l CSU Sacramento San Jose State San Francisco State San Diego State CSU Fullerton WWW. CCC-TRAN. ORG l l l Bakersfield Butte College Cerro Coso Crafton Hills El Camino Fullerton College LA Pierce Long Beach City Porterville San Jose City Santa Rosa Skyline College of Sequoias CSU Northridge

Development Phase I l Wrapping up XML Functionality set aside to go live in July. Phase II l Implement District-wide Transcripts l Import High School Transcripts into CCCTran from CA School Information Services (CSIS) l Accept 3 rd party requests from California. Colleges, Credentials or National Student Clearinghouse l Facilitate Articulation with ASSIST WWW. CCC-TRAN. ORG

CCCTran – Vision WWW. CCC-TRAN. ORG

Common Implementation Steps – See Implementation Guide Putting Together Your Team Exploring CCCTran Resources Understanding How Your College Will Use CCCTran Developing Your Interface Programs Developing Your Staff Procedures Training Your Staff Beta-Testing Your Software and Processes Going Live WWW. CCC-TRAN. ORG

Next Steps CCC Mini-Grant – CCC Chancellor’s Office l l Covers 1 st year license fees Live date before October 1, 2008 “Steps for CCC to Signup and Get Started” at the CCCTran website (http: //www. ccc-tran. org), under the ‘Membership’ section Download and submit CCC Institution Agreement from the project website: http: //www. ccc-tran. org CSU contact Joe Bird, Xap Corp. for CSU Institution Agreement WWW. CCC-TRAN. ORG

Questions? WWW. CCC-TRAN. ORG

Further Information Website: http: //www. ccc-tran. org l Tim Calhoon l calhoonti@cccnext. net Project Director – CCCCO l Leonard Robison l lenny. robison@sbcglobal. net Project Manager – CCCCO WWW. CCC-TRAN. ORG

Reference Slides WWW. CCC-TRAN. ORG

FERPA “ …FERPA allows schools to disclose those records without consent, to the following parties or under the following conditions (34 CFR § 99. 31): l l School officials with legitimate educational interest; Other schools to which a student is transferring; Specified officials for audit or evaluation purposes; Appropriate parties in connection with financial aid to a student; …” WWW. CCC-TRAN. ORG