Cataloging in digital age Li Sun Asian Languages

Cataloging in digital age Li Sun Asian Languages Cataloger Metadata Librarian Cataloging and Metadata Services Rutgers University Libraries CEAL Annual Conference, March 25, 2009, Chicago

Digital initiatives are everywhere • Changes in library users’ behavior – Increasing reliance on digital resources (e. g. , article databases, ejournals, etc. ) – Decreasing usage of library physical collection (e. g. , library visitor and circulation numbers) – Preference on virtual reference through live-chat, email, etc. – Utilizing digital libraries and repositories • Changes in library services – Purpose (1): to respond to users’ needs – Purpose (2): to lead changes – Coverage: in almost everywhere in library services, for example, in cataloging, collection development, reference, etc. – Consequences: more on digital

Digital initiatives in libraries Digitization projects 99% Institutional repositories 36% Web content management 28% Datasets 23% Subject-based repositories 18% (Jin Ma, Metadata in ARL Libraries, ALA Midwinter Presentation 2009, Denver) Other popular digital initiatives Metadata registries Digital media resources EAD finding aids E-books and e-journals Electronic theses and dissertations Other

Major types of digital resources 80 Number of Responses (N) 70 67 64 59 60 50 45 42 40 34 30 25 20 10 3 0 Image Text Collections Audio Map Video Datasets Types of Digital Resources (Jin Ma, Metadata in ARL Libraries, ALA Midwinter Presentation 2009, Denver) Other

Libraries’ responses to digital trends • Increasing involvement in cataloging metadata by catalogers – 66% librarians believed that catalogers created both MARC and non-MARC metadata – 79% librarians believed that creating non-MARC metadata has been part of their routine job Ayers, Leighann, et al. , What We’ve Learned from the RLG Partners Metadata Creation Workflows Survey, OCLC Research Report (January 2009) • Resulting in the change of job titles – Position titles – Department names – Changed responsibilities

Challenges in digital shifts in cataloging • Organizational Structure – Library infrastructure – Traditional vs. non-traditional work • Personal attitude – Old generations of catalogers • Knowledge, skills, and training • Team work – Collaborations with other library teams – Collaborations with external organizations • Applications – Lack of universal platforms (like OCLC for traditional cataloging)

Introduction to Open. WMS (Workflow Management System) • We need a good application that can handle digital cataloging • Current existing applications are mostly locally developed • This Rutgers product is unique for its extended functionality for digital cataloging with – metadata creation and management tool – a complete metadata creation system for analog and digital materials – Unicode compliant – full METS support – exporting digital object in METS/XML Wrapper

More on Open. WMS (Workflow Management System) – Web accessibility – Platform independent – Can be either standalone application or integrated with other systems or repositories – Mapping and batch-loading metadata and digital files from standard and in-house formats – Ability to customize and add vocabularies to data elements – Grant based project – Open source for free download and easy customization https: //lefty 64. scc-net. rutgers. edu/openwms/test/dwms_aa/aa/index. php? client_portal =

The look of Open. WMS

Rutgers Repository Workflow repository

Open. WMS Function: administration

Open. WMS Function: utility configuration

Open. WMS Function: set up templates

Open. WMS Function: metadata creation and file handling

Open. WMS Function: Vocabularies control

Open. WMS Function: mapping and batch-loading

Open. WMS Function: Structure map

Open. WMS Function: ingest metadata/digital files to repository or edit metadata in repository

A final product of image

Demonstration of a digital East Asian Collection http: //lefty 64. scc-net. rutgers. edu/rucore/search/index. php? PProfile=DLR

Thank you Here is more information about Open. WMS http: //rucore. libraries. rutgers. edu/open/projects/openwms/index. php