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Cancer Research UK Library The e-journals experience April 28 th 2010 Cancer Research UK Library The e-journals experience April 28 th 2010

The history of e-journals at CR-UK · Pre-2006, a mix of electronic and print The history of e-journals at CR-UK · Pre-2006, a mix of electronic and print journals · 2006 – move to 100% e-journals only - Already had e-journals, able to see the benefit New institute opening at Cambridge, no on-site library Demand from users Print copies still subscribed to, by other organisational departments - Print copies still administered by library staff (invoicing, checking in, tagging, ordering new titles, renewing old titles)

Current e-journals at CR-UK • 140 titles, all available online • Supplementary print collection Current e-journals at CR-UK • 140 titles, all available online • Supplementary print collection (not library ‘owned’) • Mainly science titles, some medical and research • All accessible through intranet/library pages but. . . • IP authentication allows access via other routes (Google. . . ) • Off-site access available using proxy server • Useful for home workers, conference attendees etc • Not accepted by all publishers • Possibility of more detailed picture of users

E-journals – advantages for CR-UK · No passwords needed for e-subs · No Athens-type E-journals – advantages for CR-UK · No passwords needed for e-subs · No Athens-type authentication needed · Off-site access is available for all CR-UK staff - Network/intranet access carefully guarded/maintained · Available to all users at the same time - no limit on concurrent users · Allows links within Pub. Med and Web of Science · Download statistics show many people use the journal · ILL supply is much faster · No need to set aside physical storage space for growth · Help decide on titles at renewals time

E-journals – disadvantages for CR-UK · Very expensive ! - Affects the number and E-journals – disadvantages for CR-UK · Very expensive ! - Affects the number and type of journals we buy overall · Requires upkeep - checking links, solving technical glitches · No guarantee of perpetual access to paid-for content · Other subscriptions within organisation cause clashes due to IP authentication · Not all titles are available electronically… · …users expect ALL articles to be available online ·. . . users expect ALL publisher titles to be available · Paid-for print does NOT equal electronic archive

E-journals - learning points (1) · Does not require storage or growing space - E-journals - learning points (1) · Does not require storage or growing space - but older print issues need to be kept - so will the library shrink in size ? - especially when used in conjunction with UKPMC · Is of particular value to those libraries where users are spread across a wide geographical area - Membership organisations, multi-site workplaces - What about access to archival print issues ?

E-journals - learning points (2) · List of users : locations, number etc - E-journals - learning points (2) · List of users : locations, number etc - Show publisher/subscription agent you know who is using the service - Will be needed to set price tier · Access – IP range, authentication service, passwords ? - CR-UK only uses IP range, but network is limited to staff - Different passwords for different titles = frustration ! · How do users get the passwords ? - Will publishers accept authentication service ?

E-journals - learning points (3) · Value of a closed network - User must E-journals - learning points (3) · Value of a closed network - User must be authenticated by organisation’s IT systems Shows publisher the system is closed/secure May not work with very large membership organisations Controls, to large extent, who can access the content · IT support staff need to be involved from outset - Is the system ready for increased usage ? Have IT staff dealt with electronic resources before ? Will you need a proxy server for off-site usage ? Responsibility for access problems ?

E-journals - learning points (3) · Usage statistics – when to DIY - CR-UK E-journals - learning points (3) · Usage statistics – when to DIY - CR-UK downloads statistics monthly, working out cost per download using Excel - Some commercial services (e. g. Swets) may do this for you - Improves decision-making process · Value of links in databases such as Pub. Med - Reminding users of library and services Saving users time in accessing articles Can be used for print journals too Other databases offer this service (Web of Knowledge)

E-journals - learning points (3) ·Perpetual access is not guaranteed – have a back-up E-journals - learning points (3) ·Perpetual access is not guaranteed – have a back-up ! -Subscribing to print copies does not guarantee e-access to this content when you make the switch -Some publishers will cut off access to content you’ve paid for if you no longer subscribe -The same publishers will then charge you a further access fee to this content fee – payable annually. . . -Journals change publishers and content doesn’t always get transferred across with old subscriber information -Archives are available, at a price. Do you want to pay for older content at the expense of new additions to stock ? -ILLs ? How often will you need these ?