CALL FOR PROPOSALS CIVIL SOCIETY FUND 2014 Information

CALL FOR PROPOSALS CIVIL SOCIETY FUND 2014 Information Session 4 th November 2014

CIVIL SOCIETY FUND 2014 The Objectives of CSF: § To assist CSOs to keep abreast with the developments occurring at an EU level; § To enable CSOs to better educate their members on EU matters related to their respective fields of competence; § To enable CSOs to participate effectively in the decisionmaking process at a European level.

CIVIL SOCIETY FUND 2014 Eligible Actions: Action 1: The affiliation of CSOs to European umbrella organisations, grouping, federations, confederations or networks Action 2: Attendance at conferences, seminars and meetings abroad on matters related to the EU and to such affiliation.

CIVIL SOCIETY FUND 2014 Eligible Applicants: - Voluntary Organisations in terms of the VO Act - Voluntary organisations having official recognition under specific law/regulation or administrative act - Industrial & Commercial entities are not eligible to apply.

CIVIL SOCIETY FUND 2014 Eligibility Period: Activities carried out between 1 st November 2013 and 31 st September 2014 only

CIVIL SOCIETY FUND 2014 Selection Criteria: • Eligibility of the applicants and activities • Verification that application form is complete • In case the application does not contain all the supporting documentation, applicants will be granted 3 working days to submit any missing documentation • Late submissions of any missing documentation will render the application ineligible

CIVIL SOCIETY FUND 2014 Submitting an Application: • 2 hard copies (one original and one copy) • All hard copies should contain: - Completed typed application form - Detailed budget breakdown - All documents indicated in Annex 1 of the application form - Any supporting documentation as a proof of payment (invoices, receipts, activity programmes, affiliation receipts etc) • The hard copies need to be spiral bound separately • A soft copy (on CD) of the application form and budget breakdown

CIVIL SOCIETY FUND 2014 Supporting documents that must be submitted: - Copy of certificate of enrolment as a VO - Audited Accounts of the last financial year - Statute of the Organisation - Proof of affiliation with umbrella organisation - Activity programme - Supporting documentation for financial payments

CIVIL SOCIETY FUND 2014 THE APPLICATION FORM

CIVIL SOCIETY FUND 2014 • Section 1. 1: The applicant - Contact details of the organisation - Year it was established - Identification Number of the CSO - Number of Members Section 1. 2: Legal Representative - Contact details of the legal representative - The details of the person inserted in this section should be the same as the signatory of the application form

CIVIL SOCIETY FUND 2014 • Section 1. 3: Contact Person - The contact person should be different from the legal representative - The nominated person should regularly access the organisation’s email and should be fully aware of the activities for which payment is being claimed in the application form • Section 1. 4: VAT Status - If the organisation recoups the cost of VAT this will be considered as an ineligible cost

CIVIL SOCIETY FUND 2014 • Section 2. 1 - The Organisation - description of the role and function of CSO - membership - activities organised - project implemented Section 2. 2 – Experience in national/EU funded projects - details of the funds and projects from which the organisation benefitted from - Information should be provided on all type of funding which the organisation benefitted from in the past two years

CIVIL SOCIETY FUND 2014 • Budget Available Financial contribution from the CSF will not exceed 80% of the total eligible costs borne by the respective CSO. The HIGHEST amount that the Committee can award to any one organization is up to € 3000 Section 3. 1 – Eligible Action - The applicant may choose more than one action Section 3. 1. 1 & 3. 1. 2 – Project Description - The applicant should provide a description of the organiser and action for which funding is being claimed - A separate table should be inserted for each activity for which funding is being claimed - In case of conference/seminar or meeting, the applicant needs to provide a summary of the objectives, results and sessions of the event and the role the organisation had in the same conference/seminar meeting

CIVIL SOCIETY FUND 2014 • Section 3. 2 – Project Justification - Applicant needs to justify why such request for funding is being made - How the activity outlined contributes towards the empowerment of the organisation and Malta in general - Tangible and intangible results achieved by these activities should be outlined - This section should be completed for each activity for which funding is being requested • Section 4. 1 – Publicity - A list of how will the outcome of the activities will be disseminated and publicised with other members of the organisation and the general public - This section should include a clear indication of how will the Civil Society Fund be promoted

CIVIL SOCIETY FUND 2014 • Section 5: Declaration of the Applicant - The name and surname of the person inserted in this section should correspond with the details of the person inserted in Section 1. 2 - It is important that the applicant signs the application. Failure to sign the application will render the application form ineligible

CIVIL SOCIETY FUND 2014 FINANCIAL SECTION

CIVIL SOCIETY FUND 2014 • VAT is eligible only if the CSO does not claim VAT from the VAT Department • In awarding funds, the Committee shall adhere to current government regulations and policies in force for the allocation and expenditure of public funds.

CIVIL SOCIETY FUND 2014 Budget Breakdown: • Reference number in budget breakdown should correspond to the number written down on the invoice/receipt etc • A new budget breakdown has to be completed for each activity • Claims for payments which are not supported by all the required documentation (invoice, receipt, proof of payment etc) will be considered as ineligible costs

CIVIL SOCIETY FUND 2014 ACTIVITY ONE: (INSERT THE NAME OF THE CONFERENCE/MEETING/SEMINAR) Reference Number Procurement procedure Suppliers Name Invoice Number Receipt Number Flight Call for quotations XX Travel 1234 6583 00526 250. 00 45. 00 295. 00 1 a Item of Expenditure Cheque Number/ NET Amount VAT/other Total Amount Bank Transfer (€) taxes (€) 1 b 1 c 1 d

CIVIL SOCIETY FUND 2014 This reference number should correspond to the same number inserted in the budget breakdown. 1 A

CIVIL SOCIETY FUND 2014 Budget Breakdown: • Maximum financial allocation of flights will be reimbursed according to pre-established rates as indicated in Annex III of the guidance notes • Subsistence costs will be reimbursed in line with the government’s per diem allowance rates (Annex IV)

CIVIL SOCIETY FUND 2014 Submitting an Application: • Application form, budget breakdown and guidance notes available at http: //msdc. gov. mt/en/Pages/NGO%20 FUND/CIVIL-SOCIETYFUNDS. aspx • Complete application forms must be submitted by hand by Friday 7 th November 2014 by 12: 00 CET (noon). • Complete application forms must be submitted at the Office of the Permanent Secretary, MSDC, Barriera Wharf, Valletta. • Handwritten applications or applications sent by post, mail and fax will render the submitted application ineligible e-

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