Bureau of Land Management Reducing Application Costs Through Business Partnerships and Actionable Architecture Melanie Rhinehart Date: 21 March 2006
Bureau of Land Management L o n g T e r M m i O d p LEGEND Legend p T S o e BEA Influence Areas h r o t m r u O t n p i p T t. Modernization o BLM and DOIe i r Blueprints r e t Updates to DOI Enterprise m s u O Transition Plan n p i p t o i e “Master” Datar. Reuse Project t Portfolio Data s Management u Business Process Reengineering n Enterprise Architecture (EA) Opportunities DOI Business Vision Other Governme nt Influences BLM Business Vision DOI IT Strategic Plan BLM and DOI Modernization Blueprints Using the Methodology for Business Transformation process BLM Portfolio Optimization Activities / Projects BLM Enterprise Architecture Services in support of the Capital Planning and Investment Control processes i t i e Information Technology Infrastructure s Application Architecture Examples BLM Technical Enterprise Architecture Integration Activities / Projects Conceptual Target Application Architecture Bureau Enterprise Architecture Repository Technical Reference Model BLM IT Investments for WO-200, WO-300, WO-700 and WO-800 bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 2 of 18
Bureau of Land Management Short-Term Opportunities DOI Business Vision Other Governme nt Influences BLM Business Vision DOI IT Strategic Plan BLM and DOI Modernization Blueprints Using the Methodology for Business Transformation process BLM Portfolio Optimization Activities / Projects BLM Enterprise Architecture Services in support of the Capital Planning and Investment Control processes L o n g T e r M m i O d p LEGEND Legend p T S o e BEA Influence Areas h r o t m r u O t n p i p T t. Modernization o BLM and DOIe i r Blueprints r e t Updates to DOI Enterprise m s u O Transition Plan n p i p t o i e “Master” Datar. Reuse Project t Portfolio Data s Management u Business Process Reengineering n i t i e Information Technology Infrastructure s Application Architecture Examples BLM Technical Enterprise Architecture Integration Activities / Projects Conceptual Target Application Architecture Bureau Enterprise Architecture Repository Technical Reference Model BLM IT Investments for WO-200, WO-300, WO-700 and WO-800 bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 3 of 18
Bureau of Land Management Enterprise Architecture Infrastructure (EAI) § Description } Recommendations to improve IT infrastructure in investment, maintenance, and operations areas § Opportunity/Benefits } These opportunities can reduce ongoing operations, development, and maintenance costs § Areas of opportunity 1. Take action to better manage IT assets and changes—link to help desk for better service 2. Expand centralized Website management—reduce cost in updating / changing layout 3. Continue to move Web systems to a standard environment—reduce platforms and multiple operational environments to yield cost savings S 4. Analyze expansion of lower-cost way to deploy Windows systems—thick-to-thin client may reduce h o development costs and deployment issues r t 5. Analyze opportunities for sharing server machines—reduce equipment costs T 6. Replace currently unreliable data storage—increase application availability / reduce downtime and e r cost, improve user satisfaction m 7. Evaluate major Licensing Agreements for lower fees—consolidate / reduce licensing fees O § Steps to move forward 1. p p o r t u n i t i e s Explore each recommendation by restarting efforts to capture quantitative cost, impact, and benefit information bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 4 of 17
Bureau of Land Management IT Asset Management (ITAMS) Example § Description } Goal is to improve efficiency and reduce costs of the IRM business functions, by providing a centralized repository for information on IT assets where all IT business functions can input information into and draw information out of that repository § Opportunity/Benefits } } } Use of the Remedy toolset—The DOI has recommended Remedy to be the asset management tool of choice Leverage Current BLM Capabilities—Leveraging the current BLM help desk policy and procedure controls with data collected from SMS (an already used data S h gathering tool within the BLM) o r t Develop a “Cookie Cutter” approach—Deploying from a smaller perspective and T later rolling out the application in a staged manner might prove to be the most e r effective strategy in developing a centralized BLM asset repository m § Steps to move forward } Re-evaluate existing IT Asset Management Business case (ITAMS) bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 O p p o r t u n i t i e s Page 5 of 18
Bureau of Land Management Short-term Application Architecture Examples – WO-200/WO-500 Partnership Projects § Recreation Management Information System (RMIS) Conversion } In-house conversion of this application from non-standard software to the NIRMC standard Web operating environment will save roughly 200 K in re-development costs § Reuse of existing applications (Plan. Trax) } } } NIRMC is working with WO 210 to develop a plan to reuse and extend an existing Wyoming planning website The Plan. Trax system would track Resource Management Plans as they move through their development and approval cycles S Reuse of the existing site and standard Web environment would save an h o estimated 50 K in development / implementation costs r § Rangeland Improvement Project System (RIPS) Re-host } } In-house re-host of RIPS to the NIRMC standard Web operating environment and standard underlying IT software retired 120+ DOS stand-alone systems and printers from field offices Reduced time to generate Public Land Statistics Report from 3 weeks to 3 minutes bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 t T e r m O p p o r t u n i t i e s Page 6 of 18
Bureau of Land Management Mid-Term Opportunities DOI Business Vision Other Governme nt Influences BLM Business Vision DOI IT Strategic Plan BLM and DOI Modernization Blueprints Using the Methodology for Business Transformation process BLM Portfolio Optimization Activities / Projects BLM Enterprise Architecture Services in support of the Capital Planning and Investment Control processes L o n g T e r M m i O d p LEGEND Legend p T S o e BEA Influence Areas h r o t m r u O t n p i p T t. Modernization o BLM and DOIe i r Blueprints r e t Updates to DOI Enterprise m s u O Transition Plan n p i p t o i e “Master” Datar. Reuse Project t Portfolio Data s Management u Business Process Reengineering n i t i e Information Technology Infrastructure s Application Architecture Examples BLM Technical Enterprise Architecture Integration Activities / Projects Conceptual Target Application Architecture Bureau Enterprise Architecture Repository Technical Reference Model BLM IT Investments for WO-200, WO-300, WO-700 and WO-800 bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 7 of 18
Bureau of Land Management Master Component Reusability Library (MACREL) Project § Description } Proposal to perform analysis, high-level, and low-level design of shared software components for selected WO-200 systems § Opportunity/Benefits } } BEA support of initial attempt at “service-oriented architecture” • A “service-oriented architecture” is an IT best practice where IT systems are restructured to provide “services” that other systems can share instead of re-implementing the services themselves Implementation of MACREL would reduce duplication and maintenance costs of master “text” data (geospatial data handled by e. GIS and others) • Examples: Person, Organization, Treatment, Species, Allotment M i § Steps to move forward } } } d T e r m O p p o r t u n i t i e s 2 QFY 06—gain WO-200 approval to proceed 3 QFY 06—work in partnership with WO-300 to identify possible areas of collaboration 4 QFY 06—perform Statement of Work and prepare deliverables bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 8 of 18
Bureau of Land Management Reusable Data Components WO-200 Implementation Example § Description } Weeds and Emergency Stabilization & Rehabilitation (ES&R) both create Treatment Data § Opportunity/Benefits } } To implement the MACREL data component library by starting with a concrete, current need within WO-200 (ES&R and Weeds) Enable trusted, accurate, comprehensive, and secure data Reduce maintenance of common data across multiple systems Shorten development time and costs § Steps to move forward } } M i d T e r m O p p o r t u n i t i e s Approve MACREL proposal Develop process, guidelines, and criteria for developing reusable data component Over the next 18 months, work with Weeds and ES&R to develop Treatment component Determine other areas of reusability in WO-200 and WO-300 bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 9 of 18
Bureau of Land Management National Monitoring Strategy (NMS) § Description } } A multi-year initiative to enhance the efficiency and effectiveness of BLM monitoring efforts The BEA proposal to develop a business-based evaluation on proposed and existing activities related to the National Monitoring Strategy. The analysis will provide the NMS team with a prioritized view of each investment with risks and proposed actions. § Opportunity/Benefits } } } Provide NMS with analyses that it can use to determine which projects / investments will best meet their goals and objectives Provide an assessment of Vegetation Monitoring and Analysis Program (VMAP) and its potential for a national system of monitoring methods and measurements Provide a list of reusable data components for monitoring (MACREL) M § Steps to move forward } } i d T e r m O p p o r t u n i t i e s Evaluate existing and proposed Monitoring projects against BEA evaluation criteria for Business, Data, Applications and Technology Complete Data analysis of the vegetation and monitoring systems Gather business requirements from existing FY 06 monitoring projects including ES&R, RIPS, RAS, Allotment data, and VMAP Develop a Resource Monitoring blueprint using the Method for Business Transformation (MBT) process bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 10 of 18
Bureau of Land Management National Geodatabase § Description } } Movement of “National Data Layers” into a “National Geodatabase” over last 6 months National Geodatabase is part of the EGIS project § Opportunity/Benefits } } Being used as a location where geospatial data layers of national interest can be stored, maintained, and made available to all users within BLM Providing a place where data can be merged together into a single data layer for other applications to use it and become spatially enabled § Steps to move forward } } } M i d T e r m O p p o r t u n i t i e s Continue to work with the Business areas to identify potential “national geospatial data layers” for inclusion in this geodatabase Develop data standards and develop the database design for those data layers Convert and QA/QC the data for publication via the geodatabase bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 11 of 18
Bureau of Land Management ES&R Business Process Reengineering (BPR) § Description } } } Began in Nevada as an effort to reduce and track post-fire seed costs BLM-wide BPR effort conducted ES&R program system business case developed and approved § Opportunity/Benefits } Revised policies documented and “proof of concept” implemented in select locations resulting in: • Reduced costs due to concurrent monitoring, evaluating, and analyzing capabilities M • Clear roles and responsibilities that define expectations and outcomes i d • Improved cost reporting - § Steps to move forward } } Share common business practices (e. g. , monitoring) with other BLM business areas and other DOI agencies Implement National ES&R Program System bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 T e r m O p p o r t u n i t i e s Page 12 of 18
Bureau of Land Management Planning Protest Response Process § Description } Evaluate Land Use Planning (LUP) protest response process to reduce lengthy cycle time • Responses completed in an average of 5 months, regulations stipulate 90 -day target § Opportunity/Benefits } } More timely resolution of LUP protests will: • Improve service to public • Allow more timely implementation of BLM Plans M i Provide ability to share historical response information and lessons learned d § Steps to move forward } Implement high-priority recommendations • Establish dedicated protest team • Streamline initial intake of protest letters • Develop and track performance metrics and targets bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 T e r m O p p o r t u n i t i e s Page 13 of 18
Bureau of Land Management Long-Term Opportunities DOI Business Vision Other Governme nt Influences BLM Business Vision DOI IT Strategic Plan BLM and DOI Modernization Blueprints Using the Methodology for Business Transformation process BLM Portfolio Optimization Activities // Projects BLM Portfolio Optimization Activities Projects BLM Enterprise Architecture Services in support of the Capital Planning and Investment Control processes L o n g T e r M m i O d p LEGEND Legend p T S o e BEA Influence Areas h r o t m r u O t n p i p T t. Modernization o BLM and DOIe i r Blueprints r e t Updates to DOI Enterprise m s u O Transition Plan n p i p t o i e “Master” Datar. Reuse Project t Portfolio Data s Management u Business Process Reengineering n i t i e Information Technology Infrastructure s Application Architecture Examples BLM Technical Enterprise Architecture Integration Activities / Projects Conceptual Target Application Architecture Bureau Enterprise Architecture Repository Technical Reference Model BLM IT Investments for WO-200, WO-300, WO-700 and WO-800 bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 14 of 18
Bureau of Land Management DOI and BLM Modernization Blueprints § Description } } BLM IT System transition plans delivered to WO-200, WO-700, and WO-800 BEA / Renewable Resources leading the DOI Management Planning Blueprint § Opportunity/Benefits } } Ongoing work with WO-200 and WO-700 to implement recommendations • WO-200 MACREL and BPR; BEA will perform WO-700 competency BPR • WO-800 recommendations delayed while Financial and Business Management System (FBMS) retrenches BEA/BLM needs to continue to participate in DOI Blueprints to protect BLM’s strategic interests L § Steps to move forward } } Gain WO-200 MACREL approval and continue BPR efforts with WO-200 Continue to work with WO-700 to position for Office of Personnel Management (OPM) initiatives Monitor FBMS/DOI Modernization Blueprint and support WO-800 transition plans Coordinate participation in the DOI Blueprints bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 o n g T e r m O p p o r t u n i t i e s Page 15 of 18
Bureau of Land Management BLM Alignment with DOI Transition / Sequencing Plan § Description } } Delivered to Office of Management and Budget (OMB) 2 QFY 06 Quarterly OMB updates required for BLM plan portion § Opportunity/Benefits } } BEA can assist with implementation plans for Fire, Law, Financial, and Recreation Blueprints created by DOI BEA assisting with BLM deployment of DOI infrastructure initiatives BEA / WO-700 positioned for DOI Human Resources (HR) Blueprint L o n g BEA providing LUP DOI Blueprint leadership T • BEA working with monitoring team to develop strategy e § Steps to move forward } Continue to work with DOI and BLM on transition plans bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 r m O p p o r t u n i t i e s Page 16 of 18
Bureau of Land Management Communications CPIC / CM Process Tools Reusable Application and Data Components BEA Communications builds a stronger BLM foundation BLM Architecture Reference Models (e. g. , common business practices and services) Growing integration of the BEA with other BLM project activities (e. g. , CPIC, CM) bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 L o n g T e r m O p p o r t u n i t i e s Page 17 of 18
Bureau of Land Management Document Abstract Key Words: Architecture Area: Subject Function Code: MD 1230 Contract #: NBD 020221 Task Number: 8 High level presentation prepared for the March 2006 ITIB meeting and presented by Melanie Rhinehart. Revision History Doc Status Rev. Date Author/Editor Description of edit Filename/lineage Draft 060228 ktrujillo/mrhinehart Initial release bea_pres_060321 itib. ppt BLM ITIB Meeting March 21 – 23, 2006 Page 18 of 18
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