Buckinghamshire County Council Welcome to Support Services Forums Summer 2016
Buckinghamshire County Council Housekeeping
Buckinghamshire County Council Revised Agenda Service area / Topic Timings Welcome and key information 9. 30 -9. 40 Health & Safety 9. 35 -9. 45 SIMS & Technical support update 9. 45 -10. 00 Property & Energy 10. 00 -10. 35 ICT PSN 10. 35 -10. 40 Insurance 10. 40 -10. 50 Break / Networking Finance 11. 10 -11. 20 Human Resources 11. 20 -11. 45 (Payroll, Resourcing and Safeguarding in employment) Academisation in Bucks 11. 45 -11. 55 Commercial 11. 55 -12. 15 (Account Management and Buyback update) AOB/Close 12. 10 -12. 20
Buckinghamshire County Council Supporting New Bursars/Business Managers Announcing dates for the next BSP Workshop… 27 th (High Wycombe) OR 30 th September (NCO) covering the following topics: • • Safeguarding- DBS, prohibition / legislation, risk assessments, Transferability / Eforms Recruitment and advertising- Guidance & our support service, Internal / external advertising & TES (Times Educational Supplement) HR Actions- Managing new starters, contractual changes, absence, salary calculations, leavers Asylum and immigration- Required documents and checking Model Pay policy- Teacher’s performance based pay, Awarding staff and School flexibility SIMS- Live demos, support and advisory on SIMS software Finance Operations- CFRs, PCards, Year-end activity, Journals, batchers & SFVS You will be working in small groups, sharing knowledge and gaining support from our specialists directly. If you’d like to know more please email us… businessservicesplus@bucksccgov. uk
Buckinghamshire County Council Survey is now live… If you have a smartphone or mobile device why not follow us on twitter at: http: //www. twitter. com/bsp_survey • Quarterly Pulse Survey back and live until 22 nd July 2016 • Participants are being offered the chance to win one of a number of prizes for taking part • Invites have gone out to all customers and should be in your inboxes from today 1 st July • A copy of the newsletter You Said… We Did is available on the invite outlining what we have done with the feedback received at the last pulse survey • We have listened to your views and have created a twitter account to enable smartphone and mobile users to complete the survey at a more convenient time. We have also brought along an IPad which will be circulated around the tables throughout the duration of the forum so you can complete the survey.
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Health and Safety Rory Finnegan Principal Health and Safety Consultant
Buckinghamshire County Council Health and Safety Aims • Act as your ‘Competent Person’ (required by law) • Provide solid advice to our customers • Promote the growth and development of a positive Health and Safety Culture
Buckinghamshire County Council Health and Safety Team’s support • Telephone and email advice during working hours 52 weeks/year. 01296 382233 Helpdesk • Immediate response in case of emergencies • Investigation of serious accidents/incidents or those resulting in insurance claims. • Display Screen Assessment support.
Buckinghamshire County Council The Health and Safety Learning Programme • Asbestos • Legionella • IOSH Working Safely • IOSH Managing Safety Refresher • Fire Risk Assessor Training • Fire Warden Training • Evacuation Chair Training • COSHH ( Control of Substances • Bespoke training offered Hazardous to Health) • Tree Safety Course • Supporting pupils at school with medical conditions • Manual Handling can be offered as twilight sessions • Portable Appliance Testing • Personal Safety • Pool Carers Course • Stress Awareness workshop coming soon • Risk Assessment
Buckinghamshire County Council Health and Safety Audits • Primary Audits • Secondary audits • Radiation Audits • All audits now receive a grading A-D Health and Safety Audit due to be carried out every 3 years, or sooner if further support is required
Buckinghamshire County Council Service updates and information • Annual Health and Safety Compliance - self audit • Informal health and safety ‘Check and Chat’ visits for new staff within the Senior Leadership Team • Firework/Bonfire Events – Checklists to be sent in upcoming weeks • Schools recommended to have an emergency salbutamol inhaler on site – DFE guidance • Model Health and Safety Policy for Schools 1. 6 recently updated • Ensure risk assessments in place are signed and dated annually
Buckinghamshire County Council Questions http: //www. twitter. com/bsp_survey
Buckinghamshire County Council http: //www. twitter. com/bsp_survey ICT Schools Team News Celia Login
Buckinghamshire County Council SIMS Annual Conference Attended by Sheryl Everett & Gill Kershaw. Showcased new improvements and new functionality in SIMS & FMS Capita Presentations available in our ICT Zone: • Assessment update for Primary schools • Simplifying everyday tasks with the SIMS Teacher app • What's new in SIMS, a technical update • Exploring the changes needed for School Census 2016/17 • SIMS Activities module
Buckinghamshire County Council SIMS Annual Conference Continued • The Evolution of User Documentation • Outstanding Safeguarding Practice • Providing anytime anywhere SIMS access with Hosted SIMS and SIMS ID • From KS 3 to KS 4 the Effective use of SIMS to Support Improvement • Making the most of Financial Review and Self assessment tools • Keeping up to date with Education Reform - How SIMS helps • Recording and Tracking Interventions in SIMS
Buckinghamshire County Council Staff Changes Leavers Sadly we say goodbye to Becky Prince but many congratulations to her in her new role as Schools Business Manager at St Jos Infant School! Starters FMS New starter…. to be announced in Sept SIMS - Sue Kimber SIMS - Amanda SIMS (casual) FMS – Simpson - Christine Diane Smith Hitchcock
Buckinghamshire County Council SIMS & FMS News Summer Upgrade • SIMS v 7. 170 & FMS v 6. 170 will be deployed during the Summer Holidays. • Secondary Schools need to have this SIMS upgrade BEFORE Exams results weeks. Also must have SOLUS 3 installed before they can apply v 7. 170 • Please ensure Server is left SWITCHED ON otherwise upgrade will not be applied. SIMS End Of Year • Please ensure that all End of Year procedures have been set up & completed BEFORE 31/08/2016
Buckinghamshire County Council Autumn Census 2016 Pupil Nationality – new Df. E data item • To be collected in School Census Autumn 2016 for pupils on roll at any point since the start of academic year 2016/17 Country of Birth – new field & new Df. E data item • Df. E have added this to be collected in School Census Autumn 2016 for pupils on roll at any point since the start of academic year 2016/17 Proficiency in English – new field & new Df. E data item • Df. E have added this to be collected in School Census Autumn 2016 for pupils on roll at any point since the start of academic year 2016/17 for those pupils with a first language other than English.
Buckinghamshire County Council Autumn Census 2016 Continued Autumn Census Data Request Letter report • Created for BCC supported Schools and available on ICT Zone to download. • Import into SIMS and send to pupils now to avoid collecting data at beginning of term (which is always busy) Nationality Data Item • Field already available in pupil record (Additional Information pane) to start recording data Bulk Update • Bulk Update facility will be available for all 3 new items, in next SIMS Upgrade to v 7. 170
Buckinghamshire County Council Technical Support Update Various Packages Available – Full admin / curriculum network implementation – Support for your current network – 3 half days per annum support package at £ 525 per annum for three half day site visits Now offering Wifi and supply and support of tablets Sophos renewal due December 2016
Buckinghamshire County Council Contact Details Celia Login – Customer Services Operations Manager 01296 383802 clogin@buckscc. gov. uk Sheryl Everett – SIMS Team Manager 01296 383500 Option 1 ictschools@buckscc. gov. uk Helen Hart – FMS Team Manager 01296 383500 Option 4 ictschools@buckscc. gov. uk Lynne Roberts or Simon Hobdell – ICT Technical Team Manager 01296 383500 Option 2 or 3 schooltst@buckscc. gov. uk
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Property services John Collins - Principal Property Lead George Thompson – Contract Performance & Improvement Lead
Buckinghamshire County Council 1) Report on Immediate issues for 2016/17: • • There are on-going restrictions on reactive maintenance expenditure – meaning largely only emergencies dealt with BCC revenue budgets have current spending restrictions (since November 2015) but largely effecting non-school properties Overheating of the Buy. Back budget in 2015/16 resulting from unchecked calls to Bilfinger has caused some problems Property has introduced a new BCC Property Service Desk on 01296 383238 to bring back control/visibility – there have been a few teething problems so please be patient(!) Out-of-hours calls are still redirected to Bilfinger via their national number on the answerphone but they will only deal with emergencies Please only use their national number if out-of-hours and/or an emergency! All calls are now directed through BCC for decisions on priority / need / destination Bilfinger’s current contract runs until 31 March 2017….
Buckinghamshire County Council 2) Reminder of Property Packages: • The Buy. Back scheme is in place for BCC maintained schools who pass back to Property part of their devolved maintenance budget in return for all their PPM to M&E plant being organised and paid for. This also includes all the costs of any reactive maintenance to plant including replacement parts, as well as the costs of any reactive maintenance work to roofs. • A financial threshold is applicable to all BCC maintained schools where there is a shared liability for certain repairs and the school is liable for the cost for that piece of work up to that threshold. • The STAR package is designed for non-BCC maintained schools and academies that in return for a small fee have all their PPM arranged for them but are invoiced directly for that servicing and any reactive maintenance costs. • Any BCC maintained school who does not participate in the Buy. Back scheme (or STAR package) will be subject to regular building audits to check that compliance servicing is being carried out.
Buckinghamshire County Council 3) Report on Work Programmes for 2016/17: • • • BCC reduced Capital Programme of works planned for 2016/17 is £ 2. 5 M + a £ 0. 75 M contingency The reduction is largely down to £ 1 M+ overspends from 2015/16 Capital budget occasioned by schools emergency works The toilet improvement programme worth about £ 1. 8 M is being delivered in 2016/17 All BCC maintained schools have now had condition surveys completed and floor plans updated Asbestos surveys & Legionella risk assessments programme is finally due to commence this Autumn This (A&L) programme is due to now complete the surveys/assessments for all BCC maintained schools by the end of 2017/18
Buckinghamshire County Council 4) Issues regarding Non-BCC Maintained Schools : • • • Any non-BCC maintained school can also be offered the compliance surveys for a fee (to be agreed) – condition / updated floor plans / asbestos / legionella Bilfinger are owed about £ 500 k by non-BCC maintained schools for unpaid invoices relating to both PPM (plant servicing) and some reactive maintenance BCC are currently checking all the invoices previously issued to these schools to ascertain what should have been charged Bilfinger will be issuing fresh corrected invoices to these schools for 2014/15 and 2015/16’s PPM based on the corrected scheduling and certification for the work was carried out They will also now be issuing one invoice for all the PPM works due in 2016/17 based on the corrected schedule that you have received from Property, not in twelfths as previous two years
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Energy Electricity and gas contracts
Buckinghamshire County Council RE: Fi. T for Buckinghamshire Schools Energy Efficiency: The Opportunity • Improved comfort levels • Reduced maintenance costs • Reduced GHG emissions • Educational benefit Could your school benefit from this programme ……. .
Buckinghamshire County Council ENGIE – Formerly Cofely ENGIE are leading providers of integrated services – specialising in energy, technical, facilities management & business process solutions for the built environment. • £ 1 billion UK turnover • 15, 200 employees in UK • 14, 000 managed sites in UK • 23. 6 million m 2 of managed space • Over 75 years experience in energy performance contracting • Vast experience in delivering services for Local Authorities and schools
Buckinghamshire County Council & ENGIE, the story so far… • Phase: Installation • Scope: Community buildings, offices, schools and car parks • ECMs: Solar PV, Lighting, BEMS, Energy Intelligence, Boiler and burner replacement, gas conversion, Heat pumps, VSD, Time Clocks, Voltage Optimisation, AHU upgrades, Insulation • £ 1 million Investment • 12% Energy savings p. a. • 9 years payback
Buckinghamshire County Council RE: Fi. T for Buckinghamshire Schools - The Programme Opt in agreement -Senior management and Governor buy-in Initial building survey -Opt agreement signed -Summary of identified energy savings & solutions and investment required -Data gathered on selected buildings -Governing Body reviews and signs off summary -Agreement to proceed - Call off Contract Phase 1 Investment Grade Proposal Installation -Investment Grade Proposal (IGP) -Call off Contract Phase 2 -Governing Body reviews IGP -Building contract signed -Funding Application -Funding agreement signed -Agreement to proceed -Installation Measurement & Verification -Annual report Verifying the savings for the project
Financial Management 100% INTEREST FREE CAPITAL FINANCE LOANS 32
Buckinghamshire County Council Salix Schools Loan Application Buckinghamshire County Council will submit your application online on your behalf The application will include: • Online application form with contact details • Salix Compliance Tool detailing your projected savings information • Supporting information (IGP) on how savings have been calculated
Buckinghamshire County Council Frequently Asked Questions Are schools allowed to take on a loan? Schools and Academies have been granted blanket approval by the Secretary of State to access Salix funding in order to improve their energy efficiency What happens if we decide to become an Academy? Once you hold a Salix loan, if you become an Academy you will carry your loan with you by signing a novation agreement as agreed in your Governing Body Agreement
Buckinghamshire County Council What you need to do: Anyone with responsibility for the ‘business’ of the school • School managers; Maintenance staff; Governors; Administrators; Teachers • Nominate a single point of contact • Provide information in a timely manner • Provide suitable dates/times for site surveys and works to be undertaken
Buckinghamshire County Council Contacts Joanna Mitchell Energy & Resources Officer jomitchell@buckscc. gov. uk 01296 38 2323 Filipe Fernandes Energy & Resources Officer fifernandes@buckscc. gov. uk 07710 146879
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Bucks PSN School’s Broadband service George Mc. Gowan
Buckinghamshire County Council Increasing broadband Significant upgrades are gradually becoming available to many schools. Either: Next Generation Access (Super. Fast) circuits are becoming available for the first time; or Next Generation Access upgrades (Super. Fast 2) circuits are becoming available for schools already with Superfast 1 circuits We are reviewing these school by school and making relevant schools aware of the possibilities. 100 mb/s circuits are also available to primary schools – please ask us to quote.
Buckinghamshire County Council Microsoft E 1 Package Whilst components of the E 1 Package are currently available through your Office 365 accounts these are very much for individual and not school-wide usage. We are exploring, with our new partners Capita Education, a series of possibilities: Individual, ‘private’, E 1 Packages for each school that desires it; and An enhanced shared E 1 Package for schools that would not use the E 1 Package to it’s maximum potential We are currently carrying out tests with several schools. We hope to be able to announce this new product in the autumn term.
Buckinghamshire County Council Contact PSN ICTServicedesk@buckscc. gov. uk George Mc. Gowan PSN Operations and Project Manager
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Insurance Rachael Ruddy
Buckinghamshire County Council Insurance Policies Core Package and additional policies • Policies currently provided/available to schools • 2 Categories Those renewed in April • Those renewed September Contact information Please email insurance@buckscc. gov. uk with further queries which may result from the following slides
Buckinghamshire County Council April Policies Core Package Premises And Balance of Risks • These two policies combined provide cover for the schools buildings and contents. Cover is in force for the majority of perils but we mainly see claims for Fire, Flood, Theft, Accidental Damage and Malicious Damage. In addition cover for Money is insured here. • Premiums are based on pupil numbers and charges are currently made against code R 22000. Cover on both policies is automatic, unless a school has notified us by the end of the previous November that they will be leaving the scheme. • Cover is provided as new for old basis and items should be obtained on a like for like basis. Claims for Fire Damage incur no excess, other claims incur a £ 200. 00 excess. Claims should be submitted within 30 days of the loss, or discovery of the loss.
Buckinghamshire County Council April Policies Core Package Staff • • This policy provides liability cover should the school be sued, either by a member of staff, a pupil or a visitor to the premises. Included in this area is Medical Malpractice for those schools who responded to the item on the school bulletin in April 2016. Premiums are based on pupil numbers and charges are currently made against code R 21000. Cover on the policy is automatic, unless a school has notified us by the end of the previous November that they will be leaving the scheme. • All claims are currently dealt with in house, it is essential that any correspondence received by the school is forwarded immediately. Any claims are fully funded by the Insurance policy. Please bear in mind however that we will require a high level of information from the school relating to any such claims. • It is under this policy that cover for Fidelity Guarantee is held and also Personal Accident cover for Staff should they receive an injury during work hours. 44
Buckinghamshire County Council April Policies Additional cover • • • PTA cover, renewal is automatic and the policy provides liability cover should the PTA be sued following an organised event or during the normal course of their duties. Any schools who wish to take out cover for the first time should contact the section. Third Party Hirers, for this a return is required. This policy covers the liabilities of hirers of the school premises where they do not have cover in their own right. Groups such as the Scouts and other organised Charity and Community groups should have their own cover in place, as should any one running an event as a business. This policy also provides some benefit should damage occur in the school. There is a £ 100. 00 excess on this policy and it is recommended that a refundable deposit is obtain from the hirer to cover this should the worse happen. Both policies are coded to R 31000.
Buckinghamshire County Council September Policies Accident & Sickness Scheme • • This scheme provides a daily amount, following the excess period to cover the cost of employed supply teachers should an employed teacher suffer an accident or illness. All teaching staff must be insured, schools then have the option to insure all non teaching staff or the caretaker. Renewable in September we will be issuing the new forms either later next month or early in September. For those schools who currently insure there will be no lapse in cover provided the forms are received within the required timeframe. For Teaching staff excesses currently available are 3, 5, 10 and 20 days, and daily benefits are £ 115, £ 150 and £ 185. Renewable in September we require a fully completed proposal form including staff details to provide a quotation and to place cover. Premiums are charged at 7/12 ths and 5/12 ths against code R 21001. Ideally claims should be submitted at the end of each month. Claims submitted later than 60 days after the start of the absence may be refused.
Buckinghamshire County Council September Policies Maternity • • • The scheme provides a one off payment of either £ 5400 or £ 10, 000. per full time female teacher. Like the Accident and Sickness scheme all teaching staff must be insured with schools deciding whether other classes of staff are included at a lower benefit. Payment is made based on FTE, regardless of the length of maternity leave taken. Renewable in September we require a fully completed proposal form including staff details to provide a quotation and to place cover. Premiums are charged at 7/12 ths and 5/12 ths against code R 21001. Claims must be submitted with 60 days of the 1 st day of leave. I am happy to receive claim forms prior to leave and do not require a copy of the MATB 1 unless an external payroll provider is used. Please email insurance@buckscc. gov. uk with further queries
Buckinghamshire County Council September Policies Motor Occasional Business Use • • • The policy renews automatically for schools who already have the cover. Premiums are based on staff numbers so please check the documentation send from insurers to ensure the numbers are correct. We do not need to have staff names. Premiums charged in full against code R 31000. For schools who wish to take cover will find the proposal form on the schools web, once completed this should be sent to the Insurance Section. The policy provides cover for staff to use their cars on an occasional basis for the purposes of school business. Cover is extended to include Governors provided they are solely dealing for matters on behalf of the school. Cover does not include travel to and from the school and home. Please email insurance@buckscc. gov. uk with further queries
Buckinghamshire County Council September Policies School Journey/Annual School Journey • • • Cover is provided for all school trips under the liability policy, this provides cover for negligence only. The school journey (off site) policy adds the benefits of a travel policy for the school. Cover can be purchased in two ways, either as a per trip or annually. Coverage on both is exactly the same. Forms are held on the schools web, A-Z under Insurance. For the annual cover we ask that schools provide details of all trips from the previous year, this is then used as an estimate which is adjusted at year end. Premiums are coded to R 31000 Claims are deal with by the insurance company, with payments being made direct to the parent. Please email insurance@buckscc. gov. uk with further queries
Buckinghamshire County Council September Policies On Site Cover • Cover is for children who receive an injury whilst on the school premises. This does not stop the parent making a claim against the school under the liability (core package staff) policy but will usually make a payment quickly should the claim be valid. Premiums are based on pupil numbers and are charged to R 31000. Please email insurance@buckscc. gov. uk with further queries
Buckinghamshire County Council Useful Information • • Rachael Ruddy Principal Insurance Officer 01296 383197 Laura Golder-Perrie Claims Handler 01296 383854 insurance@buckscc. gov. uk Documents Held – Schools Web, A-Z, Under insurance
Buckinghamshire County Council Coffee / Tea Break & Networking Why not use this time to fill out the quarterly pulse survey… http: //www. twitter. com/bsp_survey OR https: //www. research. net/r/External. Puls e. Survey. June 2016
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Finance Operations Team and Service Desk Nadine Huntington
Buckinghamshire County Council Some Finance Service Desk Facts: The Finance Service Desk handled 48, 000 calls in 2015/16. The Finance Service Desk Support all LA Schools, all BCC staff, external companies and providers and Adult Social Care Clients. The Finance Service desk is a small team (4) but available on all working days from 8 am -5. 30 pm.
Buckinghamshire County Council Upcoming changes… • In school journals will soon be approved in school • Inter-School journals will soon be approved in school • ABLs will soon be able to post directly into SAP • The Finance Service Desk have begun growing their own – Our new apprentice joins us on the 11 th!
Buckinghamshire County Council 3 Year Plan: Reminder The deadline for 3 year plans was 18 th May. Currently, we have received 26. All 3 Year Plans must be received by 15 th July.
Buckinghamshire County Council Any questions? http: //www. twitter. com/bsp_survey
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Payroll Mark King – Reward Manager
Buckinghamshire County Council An Apology Pension Administration in May failed to meet our high standards. - PAE cyclical process for May did not run to plan - Teachers Pension members under transition had double contributions deducted. - Limitations on our checking tolerances
Buckinghamshire County Council SIMS to SAP update – Initial Pilot group of 4 Schools/Academies have attended 2 workshops and aligned their SIMS and SAP data – SLA and service contract documentation are being finalised – Parallel running for the initial Pilot group is planned to commence from September – Workshop invitations for the second Pilot group have been sent. Confirmation and details of the workshops will be sent today. – The workshops will run in 4 groups with the first session to be held between the 9 th and 19 th July. The second workshops will be held in September
Buckinghamshire County Council SIMS to SAP update – Expect the second Pilot group to commence parallel running from October 16 – An invitation will be sent shortly to the Schools/Academies who attain the current minimum Service requirements. (BCC provide PSN, SIMS support and Payroll service). Aiming to start workshops from November/December 16
Buckinghamshire County Council Payroll update New 1 year and 3 year packages have been launched. All packages includes SIMS to SAP facility. • New prepay interim payment facility. 10 interim payments can be purchased in advance for £ 300, else £ 65 per action • Unused interim payments will be credited in units of 5 at the end of the year or rolled forward. • Takes effect from September 16 Named responders for Schools and Academies due to be announced at the end of July 16. Schools team has had several changes over the last 3 months, but now fully resourced.
Buckinghamshire County Council Pension update New LGPS service from September 16 – Creates service descriptors and SLA’s for the LGPS service. – Chargeable for Academies only, but being offset with a reduction in the Academy payroll service price. BCC Teachers Pensions aiming to join Teachers Pensions MDC process from April 17, testing planned to start January 17. This will simplify the ASR process from 17/18 and improve the transfer of data between BCC and Teachers Pension
Buckinghamshire County Council Future activity Improved payroll validation reporting – Pre payroll and post payroll to Schools – Implement specific Wage type tolerance checking Trial Payroll clinics – Is there a demand for this service? – Offer sessions during the summer/Autumn. – Let me know at the break if you are interested Creation of multiple product discounts – Payroll, Pensions, PSN and SIMS support – Payroll, LGPS and TP pensions
Buckinghamshire County Council Any questions? Please contact the HR Service Desk Telephone 01296 383322 Email hrservicedesk@buckscc. gov. uk
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Resourcing Lorna Fisher
Buckinghamshire County Council Recruitment Statistics • 228 vacancies advertised in May 2016 • >1, 550 adverts since September. • C 4, 000 hits per year on the BCC recruitment pages • 10 free websites picking up adverts from our website increasing your audience. • 50% of Primary schools using TES for Headteacher adverts – but 80% of appointments are from BCC website – £ 1 k saving.
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Buckinghamshire County Council Schools Strategy paper – funding secured Starting work on a range of initiatives including: • Talent pools of candidates • More information for candidates on living & working in Bucks • Looking to extend discounts/benefits to schools • Promoting teaching schools/return to teaching programme • Engagement with Troops to Teachers • Looking at redeployment, secondment, career progression • Advertising campaign selling Bucks schools & our location • Good news press stories about our teachers & schools • Looking at attracting & retaining good staff • More support for NQTs • Overseas recruitment
Buckinghamshire County Council Recruitment updates • Listened to your feedback – locations will be changing back to regions soon. Easier for applicants. • Schools Strategy paper – funding secured. • Updated Schools Recruitment & Retention Toolkit • New job category of ‘Schools/nursery leadership’ • Recruitment videos https: //www. youtube. com/watch? v=4 -FTNIQZj 3 U https: //www. youtube. com/watch? v=4 za. IVpr. IWx. Y&feature=yout u. be
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Safeguarding in employment Pat Stappard
Buckinghamshire County Council What do we offer?
Buckinghamshire County Council Safeguarding service features 2016/17 • DBS Checks – online • Advice around DBS Check eligibility • Single Central Record advice • Advice: volunteers; contractors; overseas employees; visitors; Recruitment Toolkit • Prohibition order checks • Safeguarding interviews • Safeguarding Employment consultancy and training available
Buckinghamshire County Council Legislative changes – 5 th September 2016 ‘Keeping children safe in education’ changes with effect on 5 th September This will not require additional admin, but will impact you ‘Designated Safeguarding Lead’ Please ensure they are aware, for further information please contact: Education Safeguarding Advisory Team or Pat Stappard
Buckinghamshire County Council Next steps 01296 382231
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Academisation in Bucks David Shaw
Buckinghamshire County Council Academies and Free Schools Current Position in Bucks: Total and Free National % % of all Converter Sponsored Schools* schools Primary 11 4 1 16 (8%) 19% Secondary 23 3 2 28 (70%) 66% All Age 0 1 (50%) Special 2 0 0 2 (15%) Total 36 8 3 47 (20%) 26% *Including a new primary school
Buckinghamshire County Council Legislative position: • Education and Adoption Act 2016: “inadequate” schools – sponsored Academies • “coasting” schools – range of possible interventions (Regional School Commissioner) • LA and So. S (RSC) powers
Buckinghamshire County Council Queens Speech – proposed Education for All Bill: • Govt. commitment to every school becoming an Academy • Powers to convert schools to Academies in underperforming and unviable local Authority areas • High performing schools in strong LAs - choice to convert remains the decision of individual schools LA role in School Improvement – diminishing role and reduced funding
Buckinghamshire County Council Considerations: A school-led system School’s vision, values and aspirations – strengths/areas for improvement Development of collaboration/partnerships How best to maximise effective use of limited resources – shared contracts/expertise across schools Recruitment/retention/CPD What might be the benefits of Academisation? Timescales for any change
Buckinghamshire County Council Academy Options: Standalone Academy Establish a local MAT with other schools Join an existing MAT Df. E guidance: https: //www. gov. uk/guidance/convert-to-an-academy-informationfor-schools Academy grants Future Landscape - BLT, Dioceses …
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Account Management and Buyback update Maria Edmonds
Buckinghamshire County Council Buyback Update • • • Ø Ø Ø Ø Deadline extended by 8 days to 30 June 2016 Change due to late availability of Legal packages New system – mixed feedback: The system has seemed quite slow to update – we are monitoring traffic from this year in order to speed up the process for next year Welcome box obscures view of total of orders – we are looking at this Some items aren’t available if not logged on but it’s not obvious that’s the case – there is a presentation on the site to assist users It is good that the items stay in the basket and don’t disappear if not entered and checked out quick enough It would have been good to have something to print out as a summary for my records - see later · The emails acknowledging purchases provide a reference number but nothing to relate it to e. g. HR Payroll or Finance Silver etc. , Having the link to the brochures and ordering website off the Schools Web homepage is good Having the brochures spilt between schools and academies is good
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Buckinghamshire County Council What comes next? • • • Ø Ø Ø Service areas will be checking orders. Any orders that look incorrect or that look incomplete we will contact schools to check before end of term 5/12’s of 2015 -16 packages will be billed in July 2016 Service Descriptors for BSP services will be available from the Commercial Services system to download and print. These will be available in the product areas in the system. We are making these available in this way because: This will save time in making these available to schools and avoid the loss of these documents It will avoid the issue that some schools have had in receiving the file by email which contains these documents Schools can download and save these electronically or print out The “My Orders” folder on the system will contain information regarding orders placed. This will replace the statements previously sent out. There will be a re-order button so schools simply look at last year’s order and reorder the service – this will simplify the process
Buckinghamshire County Council Service Level Agreements • • We want schools to read what the SLA contains and in particular information regarding notice periods In the past these have been emailed to schools at the email address given as part of the account login details for Traded Services We have asked schools to sign the last page of the SLA and return it to us so we know we have your agreement In September 2015 we published an article in the Bulletin stating that if schools did not sign the SLA and did not return it but did not question the SLA then this would be taken as tacit agreement Under law receipt and consumption of goods is taken as agreement to the contract This also means agreement to clauses within any contract such as having to give 3 months’ notice for ending a service and being liable for any late notification charges There are terms and conditions also on Commercial Services website which should be read These are matters which we all have to be aware of as suppliers and customers
Buckinghamshire County Council Account Management • • • Allocation of account managers was trialled at end of 2015 early 2016 to some schools Meetings that took place had positive outcomes We have tried to allocate a member of the commercial team to look after accounts during buyback We want to develop a method of account management that supports you in schools – providing a contact point to raise issues and give feedback The Commercial team will provide the contact point for schools and link up with service areas to support schools with services Support Service Forums will still continue as will our Focus group – if you are an academy please come and join us!
Buckinghamshire County Council http: //www. twitter. com/bsp_survey Thank you for all your support and attending today’s Support Services Forum
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