Buckinghamshire County Council “How to”: Proof of right to work document checks (“A&I”) Step 1 = Obtain • Your prospective employee must present original versions of one or more documents from the acceptable documents list. Only accept original documents. Step 2 = Check • Check documents are genuine. • Check any photographs are consistent with the appearance of the person. • Check Do. B is consistent across documents and corresponds with the appearance of the person. • Check any document with a UK visa that it enables the person to do the type of work. • Check that any visa (leave to remain) expiry date has not passed. • Check that any visa stamp/sticker is in a current passport. Step 3 = Copy • Make a clear copy of each document. Sign (print) and date all copies taken “right to work check originals seen: [insert date]”. • NB: The person’s name on the records MUST match the provided ID (additional paperwork may be needed ie marriage certificate)
Buckinghamshire County Council Documents – which parts to copy Passports • Personal details (nationality) /photo page • Any relevant UK endorsement page (UK visa stamp/sticker/vignette). All other documents: the document(s) in full, both sides of any card. Document checks – what to remember • • • Only accept documents as described in the Acceptable Documents lists. Only accept original documents Copy both sides of any card Checks must be made before employment (sign & date all copies) The person’s name on the records MUST match the provided ID The Proof of Right to Work check establishes someone’s nationality and right to work - it is different to a DBS check!
Buckinghamshire County Council Which documents can you accept? Only accept original documents as described in the Acceptable Documents lists Examples of most common form of ID for UK citizens Passport OR Full birth certificate TOGETHER with proof of NI number NB: An expired passport is acceptable for UK citizens only as long as the photo is consistent with the person presenting ID! Examples of most common form of ID for EU/EEA nationals Passport OR National Identity Card NB: Croatian nationals need permission to work before starting any employment.
Buckinghamshire County Council Which documents can you accept? Examples of most common form of ID for non-EU/EEA nationals CURRENT passport containing a visa sticker/stamp showing UK immigration status NB: Check any limited leave to remain has not expired OR CURRENT biometric residence card (copy both sides)
Buckinghamshire County Council Flowchart for proof of right to work checks UK nationals Have they got a passport? Yes Is it current? Expired ok for UK nationals Full birth certificate + NI card (copy both sides) or official document containing name and NI no Check carefully likeness, Do. B and name Check & Copy: “Right to work check” date & sign/print No Yes No Check & Copy: photopage “Right to work check” date & sign/print NB: Name must match other starter documents in all circumstances – if not evidence of name change required (eg marriage certificate)
Buckinghamshire County Council Flowchart for proof of right to work checks EU/EEA nationals Are they from: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Lithuania, Liechtenstein, Luxembourg, Malta, Netherlands, Norway, Poland, Portugal, Romania, Slovenia, Slovakia, Spain, Sweden, Switzerland? Yes Have they got a passport? No Is it current? No Yes Expired ok for EU/EEA nationals Check carefully likeness, Do. B and name Check & Copy: photopage “Right to work check” date & sign/print If the person is from Croatia worker authorisation is required – check with HR. National identity card Check & Copy: both sides of the card “Right to work check” date & sign/print NB: Name must match other starter documents in all circumstances – if not evidence of name change required (eg marriage certificate)
Buckinghamshire County Council Flowchart for proof of right to work checks non-EEA nationals Please check the acceptable documents list available on the HR Zone/ Schools. Web for a full and extensive list and/or contact HR via the HR Service Desk Passport with visa stamp/sticker? Yes No Is it current? Biometric residence card No Yes NOT ACCEPTABLE Check as usual + check validity of visa + check if work restrictions & Copy: Photopage + visa page “Right to work check” date & sign/print Check as usual + check validity of visa + check if work restrictions & Copy: both sides of the card “Right to work check” date & sign/print NB: Name must match other starter documents in all circumstances – if not evidence of name change required (eg marriage certificate)
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