BSNL ERP Project WELCOME in Pre-Go-Live Meeting

BSNL ERP Project WELCOME in Pre-Go-Live Meeting – HCM Module ROP Circles, BSNL

SAP ERP HCM STRUCTURE § Three Distinct HCM Structures are : 1. Enterprise Structure 2. Personnel Structure 3. Organizational Structure

Enterprise Structure Client Company Code BSNL Karnataka Maharashtra Personnel Area/Circle Personnel Subarea/SSA UP West TD TD

Personnel Structure Employee Subgroup Employee Group Payroll Area

Personnel Structure – Employee Group is a general division of employees. • • Unabsorbed Absorbed BSNL Recruitee Deputation In

Personnel Structure – Employee Subgroup The employee subgroup is a fine division of employee groups according to the position of employees i. e. • • • Group “A” Group “B” Group“C” Group “D” IW- Industrial Workers

Organizational Structure A Work Center O Organizational Unit C Job S Position P Person • Primary Organizational Objects – Organizational Units (O) – WORK CENTRE (A) – Jobs (C) – Positions (S) – Person (P)

Organizational Structure - Units • The Organizational Units are used to form the basis of the Organizational Structure. • Represents functional units in the organization such as BSNL, Circle, SSA, operational units, departments, etc. A Work Center O Organizational Unit S C Position Job P Person

Organizational Structure – Work Centre • Work Centre basically defines physical location of an employee like Offices, exchanges, etc. A Work Center O Organizational Unit S C Position Job P Person

Organizational Structure - Jobs Generic grouping of positions in an enterprise that is defined by a common set of characteristics e. g. SDE HR A Work Center O Organizational Unit S C Position Job P Person

Organizational Structure - Position Specific, individual placements or assignments within a organizational unit e. g. SDE HR 1, SDE HR 2 etc. A Work Center O Organizational Unit S C Position Job P Person

Organizational Structure – Person basically is a holder of a position and one person assigned to one position only. A Work Center O Organizational Unit S C Position Job P Person

HCM Module – Catogories ERP HCM Module can be divided under three broad categories: 1. OM (Organizational Management) 2. PA (Personal Administration) 3. ESS & MSS (Employee Self Service & Manager Self Service)

WHAT IS ORGANISATIONAL MANAGEMENT? What is Organizational Management (OM)?

HCM Module – Org. Mgmt. § In OM, employees are mapped to positions as persons and Organizational positions units belong which to functionally represent various departments in the organization. § These objects are created and maintained separately and then linked together through relationships to form a flexible network.

WHAT IS ORGANISATIONAL MANAGEMENT? What is Personal Administration (PA)?

HCM Module – Pers. Admn. § Personal Administration deals with activity related to employees on day-to-day basis such as : 1. Appointment 7. Demotion 2. Regularization/Confirmation 8. Suspension 3. Fixation of pay 9. Absconding 4. Transfer 10. Separation 5. Promotion 11. Vigilance 6. Deputation 12. Legal

WHAT IS ORGANISATIONAL MANAGEMENT? What is ESS & MSS?

HCM Module – ESS & MSS § ESS activity used for Leave, LTC, Claims & reimbursement, Medical, IPR etc. § MSS used for looking after arrangement, Maintenance of Issuance & surrender of Service connection, IT, Admin, Tools related items etc. .

ESS & MSS - Home Screen WHAT IS ORGANISATIONAL MANAGEMENT?

ESS - First Screen WHAT IS ORGANISATIONAL MANAGEMENT?

MSS - First Screen WHAT IS ORGANISATIONAL MANAGEMENT?

HCM Module – ROP Implementation ERP Implementation in Roll Out Phase (ROP) Circles

HCM Module – ROP Implementation For ERP implementation, Circles have to provide information in the prescribed Performa known as templates. There are three types of templates in HCM Modules: 1. Master Data – 22 Nos. 2. Transactional Data – 11 Nos. 3. Roles & Authorization – 3 Nos.

HCM Module – Master Templates Master Data: Data which is fixed in nature and to be created in the system on one time basis and will not be changed frequently. MDM team of circles shall have the authorization to create/change the master data. (e. g. Org. Unit, Position, Work Center, PA employee Data, etc

HCM Module – Transactional Templates Transactional Data: Data which is not of fixed nature and going to change frequently. End user can change the data as and when required. (e. g. Medical, Training, etc. )

HCM Module – R & A Templates Roles and Authorisation Data: Roles given to the end users of respective POC’s & authorized to perform certain transaction codes (TCodes).

HCM Module – Go Live Critical Templates for Go Live (HR) 1. Org Unit 2. Position 3. Work centre 4. PA Employee data 5. Work Area 6. Work Schedule 7. R & A Data

HCM Module – Go Live Critical Templates for Go Live (Pay Roll) 1. Bank Details 2. Loans & Advances 3. House Accommodation 4. GSLIS 5. INLK Data (Earning & Deductions) 6. MDM Payroll (Union contribution) 7. GPF

HCM Module – Go Live Expectations from SPOC/End User: 1. Correct Data 2. Complete & Updated Data 3. Timely readiness of critical data. Templates for Go Live

HCM Module – Go Live Lessons learnt from POC Circles 1. The most critical issue is delay in provision of data in templates. 2. Correct data in respect of position, work area, present Grade & Cadre, Leave, Family details, medical and house accommodation are most important for Go live.

l Thank You