BSHI 2016 AGM Agenda 13 09 2016 1

BSHI 2016 AGM Agenda 13. 09. 2016 1. Minutes of last AGM 10/09/15 Kay Poulton 2. Chair report Kay Poulton 3. Secretary report David Turner 4. Treasurer report John Smith 5. Membership report Anna Barker 6. Professional Advisory Group Brendan Clark 7. Education Board report (incorporating TDE and RE) Deb Sage 8. Meetings Secretary report Debbie Pritchard (for Katy Derbyshire 9. Ao. B

Minutes of AGM 10/09/15, Cambridge

Continued. .

BSHI AGM Wednesday 14 th September 2016 Keble College Oxford Chair Report Kay Poulton

Committee Membership Chair Kay Poulton AGM 2017 Retiring Secretary David Turner AGM 2016 Secretary Deborah Pritchard AGM 2019 Treasurer John Smith AGM 2019 Meetings Secretary Katy Derbyshire AGM 2018 Membership Secretary Anna Barker AGM 2018 BEB Chair Deborah Sage AGM 2018* BPAG Chair Brendan Clark AGM 2018* Ordinary Members: Elizabeth Wroe AGM 2017 Tom Browne AGM 2018 Archivist Richard Battle IT Consultant James Robinson Honorary President Prof John Forsythe AGM 2016 *Co-opted AGM 2016

Committee members: Completion of term of office David Turner served an extra year as BSHI Secretary after the arrival of Alexander Elis Pritchard

New BSHI Appointments 2016 BSHI President 2016 -2020 Prof Steven Marsh BSHI Chair Elect 2016 -2017 Dr Andrea Harmer

BSHI Vacancies 2016 Ordinary Member – 1 position Research Executive Members – 4 positions (possibly more) BEB Chair Elect – New position

Current and future activity • Academy and National School of Healthcare Science –“One Voice” Programme BSHI is contributing £ 1. 50 per active member towards this programme. –One Voice collectively represents Healthcare Scientists and is a preferred route for disseminating information and responses. • Review of H&I service provision in England –To ensure equity of access to high quality H&I services irrespective of geography, to support the aims of “Taking Organ Transplantation to 2020” –H&I Test List produced –Variation in procurement costs discussed

Review of H&I service provision in England Aim To ensure equity of access to high quality H&I services irrespective of geography, to support the aims of “Taking Organ Transplantation to 2020” Activity to Date H&I Services Review Group Organisation/constituency BTS BSHI NHSBT RCPath Commissioners H&I Laboratory Network Group H&I Laboratories Representation President Another member of the BTS Council Chair Elect Associate Medical Director SNOD Living donation representative Advisory group representative H&I Specialist Advisory Committee Renal Cardiothoracic Chair Based within laboratory medicine directorates Based within other directorates Based within NHSBT Based within a charity Based in the private sector • H&I Test List produced • Variation in procurement costs discussed • Review Committee submitted Workforce Data which is under Review. • Last activity was in February 2016

Cord Blood Unit Selection Advisory Panel A Joint initiative with the BSBMT Purpose A voluntary independent panel of leading clinicians and scientists to assist in the final selection of the best CBU for transplant based upon experienced-based knowledge, peer-reviewed publications, national guidelines and evidence-based clinical practice. http: //www. bshi. org. uk/html/cord_page. html » Terms of Reference » Request for Panel Review Form » 7 anonymous case studies available to members only • Panel now also includes Dr Ines Ushiro-Lumb NHSBT Lead on Infectious Diseases and Transplantation to advise upon issues arising due to infection history

Thanks to all involved in ensuring the success of this 27 th Conference especially: BSHI Meetings Secretary: Katy Derbyshire RE Members: David Briggs, Chair, Luke Foster - Secretary, Mian Chen, Catherine Cormack, Zareen Deplano, Vivien Hanson, Dave Lowe Local organisers: Jeanette Ayers, Martin Barnardo, Mian Chen, Susan Fuggle, Maggie Sutton Speakers, chairs and judges Corporate sponsors Executive Business Support Ltd

Acknowledgements On behalf of the society grateful thanks to: – – – Officers of BSHI Members of the main committee Members of BSHI committees Representatives on other bodies Others involved in the work of the society The strength of the Society is dependent on the high quality contributions of the members There are lots of opportunities- please consider getting involved

Secretary’s Report AGM 2016 David Turner

BSHI committee membership activity • One member of the Main Committee (James Robinson) ends his term at this meeting • Also need new members of the Research Executive (RE) • Election for one Ordinary Member of Main Committee and four RE posts: – election form recently circulated – deadline to return to Secretary 7 th Oct 2016 • BSHI secretary: Deborah Pritchard will take over as Secretary from. . now!

Bursary Allocation 2016 • Budget for 2016: £ 8500 (£ 4, 500 for BSHI) • So far in 2016 BSHI has helped 27 BSHI members to attend meetings: – 1 x. EFI – 2 x. BTS – 21 x. BSHI – Total: £ 5, 025

OVID BSHI Journals The table below shows the number of full text requests that have been made by BSHI members from the BSHI on-line journal facility during 2016. Journal Total for all journals American Journal of Transplantation Supplement Bone Marrow Transplantation Current Opinion in Hematology Current Opinion in Organ Transplantation Immunological Reviews Transplantation Direct Reporting Jan. Feb. Mar- Apr- May- Jun- Jul- Aug. Period Total 2016 2016 2293 282 221 274 310 278 323 291 586 58 85 84 66 42 76 80 95 4 350 5 570 9 762 7 0 23 0 130 0 70 1 0 26 1 34 0 74 1 0 52 0 40 0 98 0 0 78 0 62 0 108 0 0 31 1 105 1 129 1 1 37 1 47 7 109 0 0 66 0 87 1 87 2 3 37 2 65 0 87 2

Changes to the Main Committee and BEB Constitutions • Main Committee Constitution: updated to reflect changes in the number of committee members (Chair, Secretary, Treasurer, Meetings Sec, Membership Sec, BEB Chair, BPAG Chair, + 3 ordinary members). • Other small changes made • BEB Constitution: allow for the election of a Chair elect

Other Secretary Activity • Continue to archive the BSHI Newsletter electronically to the British Library – Archive of pdf going back to Dec 2009 • Renewed the BSHI logo copyright with the UK copyright services registration service • Coordinated applications for the Julia Bodmer award • Minutes etc for Main Committee and BEB

BSHI Treasurer Report 2016 John Smith

Accounts at End of Year 2015

Audited Accounts to be Submitted to Companies House

Account Balance 2016 As of 02/09/2016 Community Account - £ 48, 374 Business Saver Account - £ 32, 324 Business Base Rate Tracker - £ 3, 252 Aldermore Account £ 50, 000 Total £ 133, 950

Notes on balance sheet and profit and loss Operating surplus for 2015 was £ 884 OVID Journal fees still to be paid – £ 22, 574. 40 New Bank Account - Aldermore Due to changes in banking regulations we have had to open a new account with a different bank. The Financial services compensation scheme (FCSC) changed in Jan 2016 such that the level of compensation reduced to £ 75 K.

Bursaries Bursary Budget has been increased 2014 - £ 5, 525 2015 – £ 7250 2016 - £ 8050 £ 4500 allocated to BSHI £ 1300 allocated to EFI £ 750 allocated to BTS £ 750 allocated to BSI £ 750 allocated to other meetings So far in 2016 bursaries awarded are £ 5, 025 BTS – 2 £ 450 EFI – 1 £ 400 BSHI – 21 £ 4, 175

2016 -17 No increase in Membership Fees planned for 2017 To review CPD scheme – External provider? In the process of completing Sage. Pay account setup. Will allow easier payment to BSHI by card/direct transfer.

Membership Secretary Report AGM 2016 Anna Barker

Membership numbers 2016 • Active Members = 418 – New Members (since 2015 AGM) = 40 • Senior Members (Retired and do not pay fees) = 18 • Slight decrease (8) this year in active membership

New BSHI Members Deeya Balgobin Ash Haeger Anura Kariyawasam Haputhantrigei Michael Glacken Sheila Smith Nikita Sinha Sara Edwards Maria Irvine Mark Lobb Mohammed Ali Rafique Dhara Patel Rebecca Goodall Callum Vimpany Rachel Young Mahendra Mishra Saima Azar-Salim Sarah Blow Davide Lepore Emma Hancocks Daniel Hayward Susan Fagan Lucy Macaulay Beth Du. Berry Noeleen Gahan Sarah Prouse Mc. Mahon Greta Domarkaite Tighe Lorraine Flores Victoria Wood Siobhan Hamilton-Jones Luca Dellisanti Cristabel Trujillo Deirdre O’Shea Daniel North Gemma Cutland Emily Halford Ella-Rose Brewer Abdurazaq Akinola Younis Khan Angela Rogers Louise Nicol

Membership Reminders • Fees due in January each year – Online payment through BSHI admin site – Members who do not pay will lose access to BSHI website, OVID journals and cease to receive BSHI e-mails • CPD points can only be claimed for years that BSHI membership fees have been paid • Changes to personal details (e-mail address etc) can be made through the BSHI admin site

BSHI Corporate Members

BSHI Professional Advisory Group (PAG) AGM 2016 Brendan Clark

Organisation Member’s Name Term of office Ends Tel No. / Email Academy for Healthcare Science Professional Bodies Group Kay Poulton kay. poulton@cmft. nhs. uk 0161 276 6667 Academy for Healthcare Science Blood Sciences Professional Group Tracey Rees Tracey. Rees 2@wales. nhs. uk 01443 622175 Association of Clinical Scientists Sue Davey As required N/A sue. davey@nhsbt. nhs. uk 020 8957 2997 British Society for Immunology BSHI Affinity Group Luke Foster 3 years 2016 Luke. Foster@nhsbt. nhs. uk 0208 957 2714 Clinical Pathology Accreditation (UK) Ltd Martin Barnardo 3 years 2016 martin. barnardo@orh. nhs. uk 01865 226102/4 International Journal of Immunogenetics Luke Foster 3 years 2016 Luke. Foster@nhsbt. nhs. uk 0208 957 2714 NHSBT Bowel Advisory Group Martin Barnardo 3 years 2018 martin. barnardo@orh. nhs. uk 01865 226102/4 NHSBT Cardiothoracic Advisory Group Vaughan Carter 3 years 2019 Vaughan. Carter@nhsbt. nhs. uk 0191 202 4411 NHSBT Kidney Advisory Group Tracey Rees 3 years 2018 Tracey. Rees 2@wales. nhs. uk 01443 622175 NHSBT Pancreas Advisory Group David Turner 3 years 2019 David. turner 2@nhs. net 01312427534 NSHCS Life Sciences Themed Board Deborah Sage Deborah. sage@nhsbt. nhs. uk 02031238567 Royal College of Pathologists H&I Sub-committee Deborah Sage Deborah. sage@nhsbt. nhs. uk 02031238567 UK NEQAS Quality Assurance Advisory Panel in Immunology Helena Lee 3 years 2018 Helena. Lee@cmft. nhs. uk 0161 276 6397 British Transplantation Society David Briggs 3 years 2019 david. briggs@nhsbt. nhs. uk 0121 278 4099 European Federation for Immunogenetics Standards Committee Sue Fuggle As required N/A susan. fuggle@nds. ox. ac. uk 01865 226162 Institute of Biomedical Sciences Neil Marsden As required N/A Neil. marsden@leedsth. nhs. uk 01132066278

BSHI-PAG Interactions 2015 -16 With In respect of Academy of Healthcare Sciences Workforce planning and education CEO’s Service capacity issues NHSE Proposed revisions to CRGs HEE Proposed reforms to health education funding RCPath Critical results guideline House of Lords Sustainability of the NHS

Letter to President of AHCS • H&I workforce planning and education needs to deliver strategic goals of UK transplant programme not meaningfully addressed. • Specific concerns wrt to Consultant recruitment and outputs of MSC programmes. • Request to President to communicate concerns to Chief Medical Officer. • ‘Positive and useful’

Letter to CEO’s • Letter from BSHI/H&I Network provided to Ho. L’s forwarding to their CEO’s wrt laboratory capacity in delivery of 2020 transplant targets. • Flagged sustainability issues and need to proactively plan for increases.

NHSE Consultation on proposed revisions to CRGs • Supported formal appointment of chairs and their remuneration • Flagged concerns regarding apparent diminution of capability resulting from reduced involvement of professional bodies • Supported the joining of the renal dialysis with the renal transplantation CRG.

HEE Reforming Healthcare Education Funding Consultation • Failure to recognise that postgraduate qualifications other than those offered by HEI’s exist. • Concerns for increased educational indebtedness of graduates entering NHS career pathways where HEI qualifications are specified but unfunded. • Failure to recognise that costs of attending specified courses may be higher for those in smaller disciplines owing to geographic availability. • ‘BSHI firmly believes that enactment of the proposals would be to the detriment of the future NHS Scientific workforce. ’

RCPath – Communication of Critical Results Guideline ‘Situations whereby a more rapid communication or raised awareness of a critical or unexpected laboratory test result’ (is required) ISO 15189 • Unexpected positive crossmatch • Discrepant HLA type (in the setting of a deceased donor offer) • Non paternity Advised that College H&I SAC be asked to provide an appendix to the guideline

House of Lords select committee on Sustainability of the NHS • BSHI in the process of drafting a response • 5 themes that House of Lords will consider, BSHI will have input into three of these: – Sustainability of the workforce – Models of service delivery – Resource issues

Education Board Report AGM 2016 Chair BEB – Deborah Sage Chair TDE - Amanda Robson Chair RE – David Briggs

Education Board Membership Position Name Chairperson Deborah Sage Secretary (BSHI Secretary) David Turner Chairperson of TDE Amanda Robson Coordinator BSHI Diploma Sarah Peacock Higher specialist training lead Natalia Burlinson Diaz Chairperson of RE David Briggs Secretary of RE Luke Foster Chairperson of RCPath panel of Examiners in H&I Ann-Margaret Little IBMS Representative Neil Marsden BSHI Representative to the ACS Sue Davey Up to 2 co-opted members: to include a UK member of the EFI education committee David Turner David T remain on BEB as UK member of EFI education committee. Debbie Pritchard to join as new BSHI secretary

Education Board Training and Development Executive Position Name to Chairperson Amanda Robson Oct-17 Higher specialist training lead Natalia Diaz Burlinson Apr-18 Co-ordinator BSHI Diploma Sarah Peacock Oct-17 Co-ordinator Certificate of Competence Sharon Vivers Jan-19 CPD co-ordinator Jane Matthews Apr-18 Secretary Rob Whittle Nov-17 Meetings Secretary BSHI Diploma Ben Adams Nov-17 Meetings Secretary higher training RCPath trainee representative Alison Logan Apr-18 Jan-17 Trainee Representative Anouska Casanova Jan-18 IBMS representative Symon Lockhart Nov-18 Ordinary Member Shahram Hemmatpour Oct-16 Ordinary Member Mark Hathaway Jun-18 Ordinary Member Jennifer Lord Nov-17 Anyone wishing to join the TDE please contact Amanda Robson

Education Board Training and Development Executive Activity • • • 25 trainees active on BSHI Diploma 8 trainees on STP H&I pathway 4 trainees commencing STP H&I pathway Sept 2016 5 trainees on HSST pathway 1 commencing HSST in Sept 2016 • • • Since last AGM 1 trainee completed BSHI Diploma 1 trainee completed BSHI Certificate of Competence 2 trainees completed STP

Education Board Training and Development Executive Roll of Honour BSHI Diploma Christopher Burke Anthony Nolan BSHI Certificate of Competence Christy Gilbert Cambridge STP Bindu Rana Cardiff Laura Ford Manchester

Education Board Training and Development Executive Other developments • • • BSHI Certificate of Competence – Pilot started September 2014 – 6 trainees – review of program in progress – Aim to open to new registrants by 2016 – Proposed fees - £ 50 registration fee. BSHI members only – Aim to achieve equivalence recognition for Assured Voluntary Register with the Academy for Healthcare Science Changes to BSHI Diploma – Electronic submission of work – Portfolio of evidence – 1 MTA visit in place of log book assessments – New essay set for July 2016+ registrants – Review of logbook in progress – if you want to contribute contact sarah. peacock@addenbrookes. nhs. uk – Latest version of the log book and related documents are downloadable from the BSHI website. Proposed changes to STP learning guide – Designed to increase the amount of H&I dedicated training – Submission the National School for Healthcare Science later this year

Education Board Training and Development Executive Meetings BSHI Diploma training day – Spring 2017 date programme and venue TBC. Higher training meeting – November 2016 Manchester. • Both meetings are open to BSHI members and non-members. • There will be a reduced fee for BSHI members Teaching University of Manchester MSc in Clinical Science -Teaching for H&I modules as part of STP HSCT, March Histocompatibility, November Manchester Academy for Healthcare Scientist Education (MAHSE) - Delivery of D. Clin. Sci. as part of HSST

Education Board Training and Development Executive Objective Structured Final Assessment (OSFA) • • • End assessment for STP 12 x 15 minute assessment stations (3 generic, 9 specialist) Mocks March 2017 Live OSFAs July 2017 Re-sits September 2017 Volunteers to become assessors and or OSFA station writers please contact Amanda Robson amanda. robson@cmft. nhs. uk

Education Board Higher Specialist Scientific Training • 5 year training program: – Taught doctorate (DClin. Sci) offered by MAHSE – FRCPath examination – Innovation in Clinical Science (ICS) project for NSHCS • Professional Doctorate (DClin Sci) has 3 sections: – Section. A: Leadership and Professional Development – Section B: Specialist Scientific Clinical Programme – Section C: Research, Development and Innovation • Joint statement from RCPath, MAHSE and NSHCS – FRCPath part 1 used to demonstrate knowledge for section B of DClin. Sci – Research component of DClin. Sci (section C) accepted as written option for FRCPath part 2 and elements used for basis of ICS project • Successful completion results in automatic entry onto HSSR

Education Board Research Executive Membership • Chair: • Secretary: David Briggs Luke Foster • Ordinary members: Mian Chen Catherine Cormack Zareen Deplano Vivien Hanson David Lowe • Elections: Voting closes 7 th October

Education Board Research Executive Activities • BSHI Conference - Scientific programme (with local organisers) - Send out call for abstracts - Score abstracts, co-ordinate abstract review and set oral and poster programme - Publish abstracts in IJI journal - Support local organisers • BSHI Newsletter and CPD - Science Watch - Journal based learning • Review applications for BSHI awards - Julia Bodmer

Education Board Research Executive Activities • Professional link with the International Journal of Immunogenetics - Commissioning review articles for IJI - Publishing abstracts • Professional link with the British Society for Immunology - The BSHI RE is an Affinity Group of the BSI (the H&I SIG) - The RE proposes sessions at the BSI annual congress - From September RE membership will sit on the BSI Congress Committee helping to organise the BSI annual Congress - Supports H&I interaction within the BSI and the European Federation of Immunological Societies (EFIS) • Collaboration through Research - Emerging collaborative research projects

Education Board Academy for Healthcare Science • Responsible for equivalence assessment and assessor training. – No equivalence assessments in 2016 for PTP or STP – A process for equivalence for HSST is now available National School for Healthcare Science • Life Science Themed Board – Deborah Sage BSHI member – Amanda Robson employer representative (H&I) • • • Discuss issues and development of training schemes Monitor trainee progress Continued to press for changes to the H&I STP learning framework to allow more H&I content

Education Board IBMS • IBMS Specialist Portfolio – Content of logbook currently being updated and reviewed – Neil Marsden, Symon Lockhart, Sarah Maxfield • New IBMS assessors for H&I have been accepted • Help to ensure the future of the IBMS specialist portfolio in H&I

Education Board BSHI SIGs • Antibody SIG (coordinator David Lowe) – Successful meeting in May this year • NGS SIG (coordinator Sue Davey & James Robinson) – Meeting 18 th October 2016, Birmingham • HSCT SIG (coordinator Liz Wroe) – Meeting 10 th January 2017, Birmingham Julia Bodmer Award • Application process starts in Jan, for a travel bursary of £ 2000 – Scientists at an early stage in their career in H&I – Facilitate visit to another lab to carry out specific research or transfer new technologies – Report for BSHI newsletter and presentation at BSHI Conference

Meetings Secretary Report AGM 2016 Debbie Pritchard on behalf of Katy Derbyshire

BSHI 2016 Keble College Oxford • 43 abstracts submitted • 14 oral presentations – 5 ‘Best Abstract’ – 5 ‘Young Scientist’ • 29 poster presentations • 105 delegates • 13 exhibitors • 5 lunchtime trade sessions • 2 day format – Inclusive package • Within budget

BSHI 2017: Royal Welsh College of Music and Drama, Cardiff ***Monday 10 th & Tues 11 th July 2017***

Other dates for your diary: 18 th October 2016: NGS SIG (Sue Davey, James Robinson) 10 th January 2017: HSCT SIG (Liz Wroe) Both at University of Birmingham

• Any questions to the Committee?