Bölgesel Rekabet Edebilirlik Operasyonel Programı nın Uygulanması için Kurumsal

Bölgesel Rekabet Edebilirlik Operasyonel Programı’nın Uygulanması için Kurumsal Kapasitenin Oluşturulmasına Yönelik Teknik Yardım This project is co-financed by the European Union and the Republic of Turkey Technical Assistance on Institutional Building for the Implementation of RCOP in Turkey Training Programme on Contracts Implementation for End Recipients Trainer: Aslı Gülgör Procurement and Contract Management Non Key Expert REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Program This project is co-financed by the European Union and the Republic of Turkey Day Topics DAY 1 General Introduction to training, What is IPA, RCOP, ERA, SRER, DIS Imp. Introduction to PRAG & FIDIC and Contract Management - SUPPLY DAY 2 Contract Management -SERVICES Contract Management –WORKS DAY 3 DAY 4 Financial Management Irregularity & Fraud Publicity & Visibility REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey Tanışalım. . REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Neden burdayız? This project is co-financed by the European Union and the Republic of Turkey Öğrendiklerimizin: %1’ ini tatma yoluyla, • Okuduklarımızın %10’unu, • İşittiklerimizin %20’sini, • Gördüklerimizin %30’unu, %2’sini dokunma yoluyla, %3’ünü koklama yoluyla, %11’ini işitme yoluyla, %83’ü görme yoluyla öğreniriz. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY • Hem görüp, hem işittiklerimizin %50’sini • Söylediklerimizin %80’ini, • Söylediklerimizin ve yaptıklarımızın % 90’ını hatırlarız.

This project is co-financed by the European Union and the Republic of Turkey Tender decision Selection of procurement method Determination of the PQ criteria Preparation of the PQ documents Collection of proposals Call for proposals Preparation of the tender document Evaluation of PQ Evaluation of the proposals Selection of the eligible proposal Contract negotiations Contract Award Postimplementation liabilities Expiration of the Contract Dispute Management Implementation of the contract REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey What is a Project? Implementation of the pre-planned ACTIVITIES and TASKS to achieve a particular TARGET within a predetermined TIME SCHEDULE and BUDGET by using HUMAN and PHYSICAL RESOURCES Arises from a necessity and designed to meet this necessity Implemented in a certain place and a time frame It consumes certain inputs and produces certain outputs It consumes the sources which can be used by other alternative projects REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey What is NOT a Project? Project, is not an ENGINEERING DESIGN or DRAWING. Project is not a CONSTRUCTION. These are only some phases of a project. Project is not a PROPOSAL or an APPLICATION which is prepared in order to be submitted to the lending agencies. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey I intend to buy a house next year (HOPE) I am doing my best to look like Sylvester Stallone (VISION) I am expecting to get a good degree in the university admittance exams (EXPECTATION) I have already chosen a Language School because I want to learn English at next year and I started to save up money for that (PROJECT) REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

How Many? This project is co-financed by the European Union and the Republic of Turkey Study Projects New Investment Projects Expansion Projects Continuation and Renewal Projects Modernization and Treatment Projects Research-Development Projects Technical Assistance Projects REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey HOW DO YOU MANAGE A PROJECT? REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey recap. . . Implementation of the pre-planned ACTIVITIES and TASKS to achieve a particular TARGET within a predetermined TIME SCHEDULE and BUDGET by using HUMAN and PHYSICAL RESOURCES ACTIVITIES HUMAN RESOURCES TASKS TARGET TIME SCHEDULE BUDGET REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY PHYSICAL RESOURCES

This project is co-financed by the European Union and the Republic of Turkey What is Project Management? Time Management Cost Management Human Resources Management Quality Management Stakeholder Management Risk Management Contract Management Ø Procurement Management Ø Dispute management Interface Management Target management REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey Time Management Is not only the accomplishment of the task on time, but managing the time for the benefit of project Should be implemented with a methodology and tools Uses techniques such as CPM, GANNT and PERT Carried out concurrently with the Human Resources and Cost Management REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey Cost Management Does not mean to implement a project on the lowest cost May be interpreted as to accomplish the project the pre-determined cost and at the highest benefit / cost ratio Uses the budget as an important data source and supplies input for techniques such as CPM and PERT Should be carried out concurrently with the Human Resources, Time and Contract Management REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Human Resources Management This project is co-financed by the European Union and the Republic of Turkey Nothing related to herding. Can not be carried out by Shepherds. Do not assign tasks for people, but allocates sound people for tasks Software, hardware, working environment as well as psychology are important factors for sound HR Management Should be carried out concurrently with Cost and Time Management. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Quality Management This project is co-financed by the European Union and the Republic of Turkey Does not mean to perform a task at very high quality. It means completing a task in compliance with the predetermined quality. Can be certified (or not) under ISO 9000 Uses the Quality Management System as one of the most important tools. Must include monitoring, recording, control, correction, corrective action and preventive measures. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Stakeholder Management This project is co-financed by the European Union and the Republic of Turkey Coordinates the communication with the Stakeholders and the participants and ensure stakeholder participation Initiates with Stakeholder analysis, continue with the involvement of the stakeholders in the project and ceases with stakeholder evaluation. Not follows the stakeholders. Acts proactively Includes Physical and IT techniques as well as sociological and psychological tools REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey Risk Management It does not mean to avoid risks, it is a tool to foresee the risks Risks and Probabilities should be determined beforehand. Risk action plans and scenarios should be prepared. Implemented as proactive or reactive measures REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Interface (Integration) Management This project is co-financed by the European Union and the Republic of Turkey Perform coordination of the Project with the other ongoing projects. Like the Stakeholder Management it is not carried out within the boundaries of but at the boundaries. Closely related with the national, regional and local planning and is a tool of total cost management. Data flow and cooperation is a must for implementation. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

Target Management This project is co-financed by the European Union and the Republic of Turkey Any successful management does not ensure that the work will necessarily hit the target. Vitally important for the planning projects and programmes Carried out by the Senior Project Management or the Program Management. Efficient implementation of monitoring and target evaluation is a must LFA is the most important management tool. REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

This project is co-financed by the European Union and the Republic of Turkey Intellectual Services General / Ordinary Services REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY

LIFE CYCLE OF A PROJECT IT WORKED!!! FIREWORKS AND CHAMPAİN YEHOOOO IT WORKS This project is co-financed by the European Union and the Republic of Turkey ENTHUSTIASM THIS TAKES REALLY LONG TIME I THINK IT WAS QUITE OK NO VISIBLE RESULTS I THINK I SEE SOME LIGHT SCEPTICAL DID WE DO A MISTAKE ? WHO IS RESPONSIBLE FROM THESE RESULTS REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY WEEKS OR MONTHS 28 -30/05/07 Contract Management Training NIGHT OF NIGHTMARE

This project is co-financed by the European Union and the Republic of Turkey Questions. . REPUBLIC OF TURKEY MINISTRY OF SCIENCE, INDUSTRY AND TECHNOLOGY