Bo Q Critical Element Implementation Plan Bo

Bo. Q Critical Element: Implementation Plan

Bo. Q Critical Element: Implementation Plan 35. A curriculum to teach the components of the discipline system to all staff is developed and used 36. Plans for training staff how to teach expectations/ rules/rewards are developed, scheduled, delivered 37. A plan for teaching students expectations/ rules/rewards is developed, scheduled, delivered 38. Booster sessions for students and staff are planned, scheduled and delivered

Bo. Q Critical Element: Implementation Plan 39. Schedule for rewards/incentives for the year is planned 40. Plans for orienting incoming staff and students are developed and implemented 41. Plans for involving families/community are developed and implemented § Plans for training families on the expectations and rules are developed, scheduled and delivered

Bo. Q Critical Element: Implementation Plan § Booster sessions for families are planned, scheduled and delivered § Plans for orienting incoming families are developed and implemented § Clear methods for ensuring two-way communication with families is developed and utilized

Bo. Q Scores by Element All Colorado PBIS Schools *as of 5/30/14

Using Your Action Plan • Organizes/records your SW-PBIS implementation • Yearly • Over time • Keeps a record of what has been completed • Keeps a record of what needs to be addressed • Critical Elements (Bo. Q) guides the process

PBIS Specific Action Plan

Action Plan Sample

Critical Elements (Bo. Q) review after training § § § § § PBIS Team Faculty Commitment Effective Procedures for Dealing with Discipline Data Entry and Analysis Plan Established Expectations & Rules Developed Lesson Plans for Teaching Expectations/Rules Reward/Recognition Program Established Implementation Plan Monitor, evaluate, and modify Bonus: Family, School and Community Partnerships

Implementation of PBIS: Getting the Critical Elements in Place • Discuss each element and put system and data notebooks together as you go § Who is going to be responsible for the systems and data notebooks? § Put revision date on the bottom of product so you know you have the most up-to-date version • Electronic folders for archiving and revisions § Who is going to be responsible for filtering information? § Who is going to be responsible for cleaning up old documents?

PBIS System Notebook: Tabs § Student Staff Handbook § Team Contacts § Team Meeting Agenda & Minutes § Behavior Expectations & Matrix § Teaching Calendar and Lesson Plans § Acknowledgement System § Discipline Process & Flowchart § ODR Form § Family & Community Partnerships § Action Plan or UIP § Budget Info § Resources

PBIS Data Notebook: Tabs § § § Avg Referral Day Month Problem Behavior Location Time Student Motivation ISS OSS EXP Ethnicity Year End Report § § § Cost Benefit Analysis SET Report Bo. Q Indiv Item Scores SAS Analysis of SW Systems SAS Indiv Item Scores Safety Survey TIC Impl by Feature TIC Overall Impl Other Data PBIS Assessment Site Info

Share & Teach Staff, Students, Families “If you fail to plan, you plan to fail. ” Harry Wong

Faculty/Staff Orientation & Training § Overview of SW PBIS & obtain buy-in § Basic Principles of Behavior § Function of Behavior § Referral process, definitions of behavior, referral forms, using data to make decisions § Expectations, Rules, Lesson Plans § Reward System, Effective Consequences Staff meetings, PD days, powerpoints, videos, grade/dept. meetings with PBIS team members

Training the Staff Considerations • When should training occur? • Who should attend? • How long should it last? • Who should conduct the training? • What are expectations for staff involvement with training students?

Student Orientation & Training § Intro to School-wide Expectations § Collaborative, advisory periods, assemblies, “big build-up”, high school newscast § Intro to Rules § Teaching in context § Reward System § Begin reinforcing the expectations and rules following teaching

Partnering with Families How can families participate and reinforce PBIS learning at home? • The “big picture” – purpose of school-wide plan • Expectations – how they can be demonstrated in nonschool settings • Knows and understands acknowledgment systems & discipline process • Plan for on-going updates of behavior data • How they can get involved in the school-wide plan

How to Communicate with parents/families: § Written – letters, newsletters, post cards, marquee announcement, texting, emailing § Face-to Face – back-to-school night, conferences, new student enrollment, breakfast § Other – hold message, video demonstrations, sporting events, ice cream social

Considerations for Family Communication § Always two-way so you know communication took place § Ask families the best way to communicate § Use family responses as data points § Who responds § Follow-up

Regular PBIS Meetings § Minimum monthly, 2 x per month to start § Work through PBIS implementation activities § Typical content of meeting: § Address activities for critical elements § Pull data and determine areas needing intervention § Decide on ways to decrease problem areas § Decide next steps including communication plan

Other Considerations § Teaching new staff members § Teaching new students § Teaching new families § Communicating with guest teachers § Booster trainings § Preventing potential problems

Keeping it Fresh: Booster Trainings Plan for refresher training throughout the year § Person(s) responsible § Timeline What does § Beginning of school year § Holiday breaks § Instructional activities/means of instruction § Person-to-person § Written guide or powerpoint § Observations § videos § Documentation of activities/process § Training for modifications to the plan your data tell you?

EXAMPLE PBIS Implementation Checklist: 2011 -2012 School Calendar Before School Year Begins Administration □ Establish Universal Team for PBIS with established roles and responsibilities for each member □ Confirm administration and PBIS team registration and participation in Universal PBIS training PBIS Team □ Establish team-wide commitment to PBIS implementation with the Team Implementation Checklist □ Conduct PBIS Surveys to self-assess school-wide implementation readiness (SAS) □ Provide PBIS training and updates to all staff □ Schedule PBIS activities for the year and develop action plan □ Examine past school-wide behavior data for strengths and challenges □ Ensure that a data collection system is in place and in use for gathering information about student behaviors Teachers □ Participate in staff training □ Define classroom expectations by creating a classroom behavior management plan □ Plan to communicate behavioral expectations in classroom behavior management plan to students □ Implement Cool Tools lessons to communicate and reinforce PBIS and classroom behavioral expectation

EXAMPLE Fall(Oct - Nov) Administration □ Support delivery of Acknowledgement Plan and include PBIS in any staff meetings PBIS Team □ Plan and schedule student assembly □ Review or revise Discipline Referral Form for office managed behavior □ Plan and deliver Family PBIS Kick Off Winter (Dec – Feb) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (winter booster) □ Complete BOQ assessment by spring break Spring (Mar - May) PBIS Team □ Develop, schedule, and deliver booster sessions for staff, students, and families as needed (spring booster)

EXAMPLE June Administration □ Present PBIS Implementation Evaluation and Universal Data Summary to staff PBIS Team □ Revisit school-wide behavior data for trends, strengths, and challenges; reflect upon implementation and effectiveness of current PBIS expectations; refine PBIS components and action plan accordingly □ Communicate PBIS updates and accomplishments with community (e. g. LSC, parent meetings) Teacher Teams □ Reflect upon team-wide implementation and effectiveness of PBIS/classroom expectations; refine implementation Teachers □ Continue to consistently teach, reflect upon, and refine implementation of classroom and PBIS expectations

Preventing Potential Problems Establish a plan to address problems and concerns during implementation - communicate! • Mechanism for communication • • dialogue at staff meetings note box Emails PBIS meetings • Maintaining staff/student involvement • Family partnering and on-going communication

Outcomes Team Time § Complete Action Plan § Finalize activities in each section § Include FSCP activities § Decide when/where your next team meeting will occur § Determine immediate next steps § Pick 3 – 5 tasks/activities to focus on initially

Reflection Questions • Has your PBIS team reviewed the original Action Plan and used it to set goals for implementation? • Will your team be able to compile your PBIS System and Data Notebooks? • How did/will your team train your staff on PBIS? • How did/will your team partner with families? • What has been/will be the biggest obstacle to implementing PBIS in your school? • What ideas do you have to address these obstacles? Team Time

The contents of this training were developed under a grant from the US Department of Education, #H 323 A 090005. However, these contents do not necessarily represent the policy of the US Department of Education, and you should not assume endorsement by the Federal Government. Project Officer, Jennifer Coffey, Ph. D.