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Product Overview COMPANY SECRETARIAL SOFTWARE This package is primarily designed to help Company Secretaries keep companies fully compliant with the law. This package is often chosen by such customers, who are looking to streamline their company records Company Secretarial Software is an advanced and professional window-based software application designed for secretarial firms (company secretary) to systematically and effectively handles, manage the corporate company’s profiles and statutory status. It can powerfully integrate, compile, analyze, transfer and display data into practical statutory forms, resolutions and documents in a quality and professional presentation that is conformed to the ROC rules and regulations. Unlike using conventional method of storing company statutory records in cabinets, files and books, its smart event-driven features allow you to speedily and efficiently perform all the essential and timeconsuming tasks associated with corporate management at your finger tips, thereby leaving you more time to do strategic planning on ‘real business’. So far, Company Secretarial Software is very well received for its system stability & user-friendliness. Although easy to use, this is actually a fully functional multi-company secretarial system with linked companies and directors, minutes and management data for professional users. So Get productive straight away with the help of this software to guide your work. . . On the next slide, a high level overview of COMPANY SECRETARIAL SOFTWARE Objects & Processes has been provided. Bluesky Softwares Services 2
Product Overview (Contd. ) Bluesky Softwares Services 3
Product Features Key Features q q q q Fully automated all Statutory Registers to be maintained under Companies Act, 2013 Fully automated Annual return & Form Annual Filing (MGT-7, MGT-9 & AOC-4) Maintain complete secretarial data at One Place. Facility to Export data into e-Form. Facility to Import Data From e-Form Unlimited companies Multiple share types are supported Unlimited personnel Unlimited transactions Creation of Minutes. Dates and other management reports. Directors, other companies directorships fully linked. Extensive Reports on secretarial procedure and statutory requirements. Network version available. Free Technical support Free updates throughout the period of your subscription. . Bluesky Softwares Services 4
Product Features Role Based Security that supports multiple users Company Secretarial Software product has been designed to support multi user environment and set users access at the Company level. It comes with predefined User Groups for example- Admin In addition to that, following are the key activities for Admin with respect to application security: q q Add User Groups in the system Add Users in the User Groups Configure Company level access for User Groups These activities allow Admin to better control the environment so that Users can input/view data only for authorized companies. Bluesky Softwares Services 5
Product Features Manage Directors data and track their Appointment/Change Designation/Cessation by respective date Company Secretarial Software has been designed to maintain Directors information in the system irrespective of Companies. Once Director information is added into the system then following operations can be performed on the Directors with respect to more than one Companies: q q q Appointment Change in Designation Cessation Company Secretarial Software takes care of appointment/change in designation/cessation dates always maintained in proper order with respect to one Company say cessation date > change designation dates (multiple) > appointment date. For Example: If a Director is already appointed in a Company and no cessation is done then system will not allow User to create another appointment entry for that Director after the most recent appointment date If a Director’s multiple appointment/cessation has been done in a Company and User wants to create prior appointment entry then system will request a forced creation of cessation entry prior to the next appointment entry in the system. Bluesky Softwares Services 6
Product Features Manage Share Applicants, Share Holders, Share Registers & respective Folio Pattern Company Secretarial Software product has been designed to easily manage Share Applicants, Share Holders, Share Registers & respective folio pattern as following: In Company Secretarial Software , User can easily add all the share applicants at one place and assign each one of them to appropriate share registers for which share applications have been received. Once allotment is done for that application then system automatically treats the share applicant as share holder and assign a folio number as per the share register folio pattern. Company Secretarial Software has provision to assign folio numbers to share holders manually as per the share register folio pattern. Company Secretarial Software has provision to maintain share registers and it’s respective folio pattern for each share class (equity, preference & red. preference) with multiple nominal values. For example, preference registers for multiple dividend values like (5%, 8% etc. ) with multiple nominal values like (5, 10, 15 etc. for each preference dividend class) Company Secretarial Software automatically creates registers per share class and their nominal value at the time of defining first time capital structure and/or increasing the capital structure with different share class and nominal value. By default register folio number starts @ 1 with no prefix and can be configured by users in the “Register & folio pattern” screen. For example, lets say there already 1, 500 share holders exist in the manual maintained equity register and users want to maintain these share holders at later stage in the system. In this case users can start the folio number @ 1501 and system will start assigning new share holder folio number from this number onwards. Bluesky Softwares Services 7
Product Features Manage Capital Structure with Application/Allotment data points In Company Secretarial Software , Capital Structure maintenance for a Company has become an easy process. Users can easily get to a screen and increase share capital & issued capital with multiple nominal values being in any share class (equity, preference, red. preference) Once there is an allotment done in the system then subscribed capital and paid-up capital automatically gets reflected in the system according to the allotment done. In addition to that while doing the allotment, system does not allow user to do the allotment beyond issued capital defined for a Company. Bluesky Softwares Services 8
Product Features Manage Application/Allotment/Certificates data points with simple tabular format data entry screens Company Secretarial Software, primary focus is to maintain Application/Allotment/Certificate data with few clicks, more flexible solution and users feel like working in a excel spreadsheet. Following are few operations listed here that can be performed with respect to shares & certificates management process q q Users can add share allotment at whatever date that needs to be done in the system even more allotments have been done prior/after that date. If prior then system automatically takes care to assign sequential distinctive numbers and certificate numbers according to the allotment date Users just need to enter the shares allotted per share applicant and rest of the calculation is done by the system like assigning the distinctive numbers and folio numbers for new applicants Users can delete the existing allotment done and certificates also get deleted in case assigned and system automatically adjust the remaining distinctive numbers and certificate numbers Users can modify the allotment in order to increase or decrease number of shares allotted per share holder and system automatically adjust the distinctive numbers and issued certificates Other than few points mentioned above, there is lot more to do in the system. For example, Certificate Issue, Buyback, Forfeit, Transfer etc. Bluesky Softwares Services 9
Product Features Prepare Notice & Minutes with pre-defined Agendas and Resolutions text Company Secretarial Software product comes with a repository of predefined Agendas & Resolutions with description. Users can add their own Agendas & Resolutions also into the system and add those into more than one meeting. In Company Secretarial Software , Notice & Minutes are two separate entities but tied together. While preparing minutes, if User wants to add/remove agendas then system ask Users to add that into Notice and automatically notice gets updated. In case, User doesn’t want to modify Notice at that time and later decide then Notice can still be modified. While modifying notice, if more agendas have been added then automatically prepared minutes get updated automatically. While preparing Notice, Users just need to select Agendas, Directors and/or any other attendee on invitation. And with Minutes, Users just need to update the resolutions and mark attendance. Notice/Minutes module comes with several types of reports such as: Notice Letter, Minutes Extract copy/Certified copy etc. Bluesky Softwares Service 10
Product Features Manage Uploaded e-Forms History In Company Secretarial Software , Manage Uploaded e-Forms History is a module acting as a centralized repository for managing e-Forms and other type of documents as well. Users can upload prepared e. Forms PDF document into the centralized repository and can view & download for future references. Following are the key operations can be performed in this module: q q Configure e-Forms signing authorities per e-Form or for all e-Forms for a Company Prepare any new e-Form for a Company and if respective data is entered into the system for that Company then data automatically gets populated into e-Form Upload prepared e-Form for future references with SRN# & Fees Paid View/Download e-Form uploaded into the system already Bluesky Softwares Services 11
Product Features View/Print Ready Registers with already entered data Company Secretarial Software automatically prepares most of the registers to be maintained by the Corporate and/or Professionals and keep all these registers up to date at any time with transactions done by various users in the system. Following are the registers prepared: Form No. MGT-1(Register Of Members), Form No. MGT - 2(Register Of Debenture), Form No. SH – 1 (Share Certificate) Form No. SH – 2 (Register of Renewed and Duplicate Share Certificates) Form No. SH – 4(Securities Transfer Form), Form Sh-10 (Register of shares or other securities bought-back), Register of Directors and Key Managerial Personnel and their Shareholding, SH-15. Certificate of compliance in respect of buy-back of securities Form PAS-5 (Record of Private Placement by Company) Form CHG-7(Register of Charges) Form MBP-1(Disclosure of interest by Directors), Form MBP-2(Register of loans, guarantee, security and acquisition made by the company), Form MBP-3(Register of investments not held in its own name by the company ), Form MBP-4 (Register of contracts withrelated party and contracts and Bodies, Register of Minutes etc. in which directors are interested). Bluesky Softwares Services 12
Product Features View/Print various operational data reports Company Secretarial Software comes with various operational data reports required by Corporate & Professional for their daily usage. ECS automatically keep all these reports up to date with transactions done by various Users in the system. Following are the reports available in the system with different time period (Month to Date, Last Month, Last 3 Months, Last 6 Months & Custom Date Range): q q q q Company Details (Summary & Detail) List of Director As On Date List of Shareholder As On Date Share Holder Allotment (Summary & Detail) Share Application Money Refund Status MIS Report (Company Wise) Share Holder Distinctive No Wise Capital Structure Details of Increase in Authorized Capital Share Transfer (Summary & Detail) Min. Utes & Notice Committee Detail e-Form Upload Detail System Group & Users Detail System Backup History Bluesky Softwares Service 13
Product Features On Customization Request q Enhanced Security Model with menu & data level security as per Customer requirements q Dashboard as per Customer requirements Ad-Hoc reporting features supporting Pdf , excel, Word output New reports as per Customer requirements New functionality in the System as per Customer requirements q q q Bluesky Softwares Service. 14
S/w & H/w Configuration q q q Microsoft Operating System (XP or Windows 7. . higher) Microsoft Office 1 GB RAM (Recommended 2 GB) Pentium Processor @ 2. 0 GHz or higher 1 GB Free Disk Space Bluesky Softwares Services. 15
About Us The Partnership Firm is headed by it’s Co-founder Mr. Rahul Singh and Mr. Sunil Chauhan. Both have More than 9 Years of experience in design, development and maintenance of scalable, highly available, fault tolerant, high performance standalone windows software, A self motivated, pragmatic software professional, team player with outstanding communication, inter-personal and leadership skills. Excellent problem solving, analytical skills with hands on experience in solving complex issues in embedded and multi-tier distributed systems. BLUESKY SOFTWARES SERVICES. has designed, developed, and implemented specialized Software Solutions for corporate professional. Company Secretarial Software is an advanced and professional window-based software application designed for secretarial firms (company secretary) to systematically and effectively handles, manage the corporate company’s profiles and statutory status. It can powerfully integrate, compile, analyze, transfer and display data into practical statutory forms, resolutions and documents in a quality and professional presentation that is conformed to the ROC rules and regulations. Secretary (Related to Minutes of Meeting), Company Secretarial, Payroll, School Management System , Inventory Management System and Billing, for many large, small, and medium scale companies. Regd. Office: 28 A, Ext part-2, Ganesh Nagar, Shakarpur, Delhi -110 092. Tel: +91 -9313266613, 9891612610 E-mail: info@blueskysoftwares. com, cc@blueskysoftwares. com Website: www. blueskysoftwares. com Bluesky Softwares Services 16
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