BEC Vantage Writing 1 1 BEC写作memo note

BEC Vantage ：Writing 1

1. BEC写作memo, note, email 2

memo格式 Memo-memorandum l Memo是Memorandum缩写，因此也可以用Memorandum l 同一商业组织内部广泛使用的书面联系方式 l 同事之间，部门之间，上下级之间 l 3

Memo于letter的区别不需要 1. 信内地址（收信人地址） 2. 称呼 3. 结尾套话选择合适的语体， 4. 签名恰当的单词和句子：注意对上/对下多看多练汇报作/请同事合作语气： 1. 写信人与收信人关系 2. 谈论内容 4

Memo的格式 MEMO To: (收信人) From：（发信人） Date：（日期） Subject：（事由） Message：（正文） 5

MEMO To：（收信人） Date：（日期） Message：（正文） From：（发信人） Subject：（事由）注意：收信人姓名前可以用尊称或者不用发信人职称可以写或不写，但姓名前不用尊称 6

日期的写法英式：日，月，年如： 9 th May，2004 美式：月，日，年如：May 9 th ，2004 注意：避免完全使用数字表示日期不要用数字表示月份 7

SCHOOL OF ENGLISH FOR BUSINESS MEMORANDUM To: Mr. Kingswick, Course Coordinator From: Barnsby Campbel Date: 19 November, 1995 Subject: Lesson Plan for 28 November Lecture 8

Memo writing 1. Inside Address This is omitted in a memo. As internal communication the reason is obvious. 2. Greeting It is mere polite to put Mr. , Mrs. or Ms before and the office after the name of the recipient You may sometimes address the readers as a group. 3. Subject This is a phrase to tell the reader what the memo is about. Sometimes only the phrase is given without the word Subject before it. 9

4. Body These should be short, less than 10 lines, and concentrate on only one paragraph one idea each: Sometimes for memos with three or more paragraphs, it is advisable to begin each with a heading in capital letters to tell what the paragraph is about. Another practice is numbering the paragraphs for easy reference later on. 5. Carbon copy This is written as c. c. for short. As in a letter, it lists the persons who are also receiving the memo. 6. Signature Only the initial is needed, The office and name in print of the writer are omitted. In more casual memos there is no signature at all. Any thought on my notes? Anything to add? Let me know at tea break. 10 c. c. Mr. P. L. Ducke, Training Officer

Note l 商务便条一般有四个组成部分：日期、称呼、正文、签名。一些公司有印好的便条笺。 11

Note 的格式称呼 …………………………………………. . ……………… 结尾敬辞 Dear Peter: I have done all my things here. I sincerely thank you for the trouble you have taken for my sake. I am leaving for home by train at two this afternoon. This is to say good-bye to you. Please kindly remember me to your wife. Yours ever, Jack 12

商务便条分类 1 2 3 4 5 6 告知信息布置安排征求意见询问信息求助申请推荐建议 inform arrange request enquire apply suggest 13

各类商务便条范文及常用表达 1. 告知信息类总结：告知用词 Tell/ notify/ mention/ express/ inform /explain/ note/ report/ advise 例如： I am writing to tell/inform you that…. . I am writing to explain…. (tell your boss why you cannot attend) I am writing to express (my regret) 14

例题 You are the training manager of a company which has won a large export order. You have been asked to organize foreign language training for some of your staff. Write a memo to staff: l explaining why the courses are necessary l saying which members of staff should attend l announcing when the courses will start Write 40 -50 words on a separate sheet. 15

To: All staff From: the Training Manager Date: 1 March 2005 Subject: A Foreign Language Training Course I was asked to organize a foreign language training course because of the large export order we received recently. It will start on 15 March and will last 2 weeks. Those who will deal with orders should attend this course. 16

2 布置安排类 You are the manager of a small export company. Peter Watson, an important client, is visiting your company for three days from 22 October. Write a note of 40 -50 words to your secretary: l l l Asking her to book a hotel room Saying where the hotel should be Giving her the dates 17

作文1： Dear Ms Jones, I am writing to inform you that Mr Peter Watson will be visiting our company. Would you please be so kindly as to reserve a suitable room for him? Yours sincerely 18

Hi Mary, Look. I’m really sorry to have to trouble you but Peter Watson – a really important client – is visiting the company for three days in October, starting on 22 nd, to discuss a contract with us. Please will you book for Mr Watson a really nice hotel room as soon as possible? Thanks very much. See you soon! 19

Mary, Mr. Peter Watson is visiting us in October. Could you please hire a hotel room for him? He is arriving on 22 nd October and will stay for three nights. If possible, the hotel should be one near the office. Thank you. 20

3 询问信息类 You are the factory manager of a car company. You are waiting for urgently needed components from your purchasing department. Write a note to Mr Grayson, the Assistant Purchasing Manager: l l l enquiring about the reason for the delay; stating when the components are needed; suggesting a meeting to discuss future deliveries. Write 40 - 50 words on your Answer Sheet. 21

[范文] I am writing to enquire about the reason of the late delivery of the ordered components. We need the components by next Monday. In order to smooth our cooperation, I suggest that we have a meeting to discuss future deliveries. 22

4 征求意见类 [例文] You are a Project Team Leader. You have had to postpone your next project meeting because some of the members of your team will be abroad. Write a memo of 40 -50 words to your project team: l informing them of the postponing and giving the reason l stating a new date and time for the meeting l requesting suggestions for the agenda. Write on your Answer Sheet. 23

[范文] I am writing to inform you that the next project meeting will be postponed. Because several team members will be abroad for another project, we will hold our next meeting on 1 August, starting from 9 am. Please let me know if you have any suggestions as to the agenda of the meeting. （Do you have any suggestions regarding the schedule? I welcome your suggestions concerning the timetable. ） 24

5 求助申请类 You would like to go to a seminar on presentation skills. Write an email to your line manager: l requesting time off work to go to the seminar l saying when the seminar is l explaining why you want to go Write 40 -50 words on a separate sheet. 25

To: Nick Johnson Subject: Presentation Skills Seminar I would like to attend a seminar on 3 April. It is about presentation skills. Since I have to make many presentations to customers, this seminar will be very useful. Could you tell me if it’s possible to take time off work to attend this seminar? Thanks Angela （May I have your permission to do sth? ） 26

6 推荐建议类 l l Your company’s Sales Department has asked you to give a talk next Friday on your most recent project. Write an email to Mrs Jay in the Sales Department: agreeing to give the talk and suggesting a time saying what equipment you will need requesting information about the participants. Write 40 -50 words on a separate sheet. 27

To: Anna Jay Subject: Talk Next Friday I would like to give the talk suggested by you and I think 9. 30 am, after the break, would be the perfect time. Required equipment: - Overhead Project - Flipchart with Pens Please give me some information about the people participating. Renate 28

句型：I think. . . Why not. . . Shall we. . . I suggest. . . . 29

注意： l 看清题目要求 l 使用非正式的，口语化的语言（依据对象和内容灵活选择） l 内容必须紧扣主题开头—目的 l 注意层次----- 中间—细节结尾—要求或意见 l 充分利用卷面提供的信息 l 字数 31

E-mail—格式约定俗成—类似memo To： From： Subject： Cc：？？？？ Attachments： 32

E-mail—灵活的正是程度决定正式程度的因素：主题，对象，目的，场所，情景等正式：业务往来，下对上非正式（随意）：朋友之间 33

To: From: Subject: Dear Ms. Anna Kay, Your pre-approved credit authorization certificate is enclosed. Simply take the certification to your local authorized electronics equipment home with you the same day. A charge account agreement form is also enclosed. As an electronic charge customer, you will not only be able to charge your purchases, but also you will get advanced notices of our sales. During two sales each Year, our charge account customers are able to take advantage of our sale prices the day before the sale is announced to the 34 public.

Your electronics charge account, which has a credit limit of $3, 000, will arrive at your home just a few days after you sign and return the enclosed agreement form. Because this offer expires on December 31, act today to open your account. You will be glad you did. Yours faithfully, Mariza Frost Services Department The National Bank 35

To: From: Subject: Re: Various Hi, Pearl, Will let Simon know those details. All else seems clear-can ss borrow tapes too? Can we get more copies of the lelts book-How to prepare for lelts? Thanks. May 36

小结： 1、To：这一标题后面应写收信人的姓名与职衔，姓名前可以用尊称或不用，如： To：Mr. John Smith，Sales Manager 2、From：这一标题后应写发信人的姓名与职衔：职衔可根据需要决定写或不写，但姓名前不要用尊称。 3、Date：日期的写法同书信里日期写法的要求完全一样，不要用数字来表示月份。 37

4、Subject：这一标题后是写事由的，即用一个或几个词汇简单概括便函的内容，以便查阅。事由必须简洁明了，不要用完整的句子，如： l Changes in Travel Advance Form l Promotion of Staff l Participation in Training Programmes 6、Message l 商务便函还可以根据实际需要在末尾增加发信人的姓名首字母、附件、副本抄送等。 38

2. 例题讲解 39

Memo真题例题讲解 You are Head of Research for an international car manufacturer. You have to make an urgent trip tomorrow to visit Pierre Blanco, a colleague who works for a subsidiary. Write a memo of 30 -40 words to your secretary: l Telling her who you are going to see and when l Asking her to book flight tickets and accommodation l Telling her what work you would like her to do in your absence 40

Fulfilling the task: bulleted points, Format, length l Accuracy and appropriacy of language use Grammatical accuracy l Range of vocabulary and structure l Register l Organization of information l Spelling l 41

范文 To：Jane Churchill Subject: my trip to Paris From: Jack Green Date: July 31, 1998 I have to travel to Paris tomorrow to visit Pierre Blanco, a colleague at a subsidiary ours. Please book a return flight ticket and hotel accommodation in Paris. While I am away, could you answer phone calls and handle my daily correspondence? Thanks! 42