Barge Rail Information Session 5 juni 2008

Barge & Rail Information Session 5 juni 2008

Agenda § § § § Electronic Data Exchange No Match – No Access Cargo Opening Time Cargo Opening Deepsea Delta Barge Feeder Terminal (DBFT) Questions Drinks and snacks

Electronic Data Interchange Ronald van den Broek

EDI: the international standard § EDI stands for Electronic Data Interchange, an international standard for information exchange. § EDI is used in industries where the accuracy of complex and high density information exchange among parties is crucial. § EDI has been developed in the 80’s and has become the international standard for information exchange in the shipping industry. § Standards have been developed by the Standard Message Development Group (SMDG) a working group of the United Nations

EDI in the container business § The increase of container volume requires electronic data exchange. § Even after twenty years, the usage of EDI is not yet fully incorporated by all parties. § The advantages of EDI can only be realised when the same rules are applicable to all parties. § EDI reduces the number of mistakes, increases efficiency in the chain and improves the reliability of information. § European Custom Authorities enforce mandatory electronic data exchange with the introduction of Export Control System (ECS) in June 2009

Use of EDI at ECT Inland Carriers have the possibility to send EDI through: § Portinfolink § EDIFACT § ECT webconverter

Rules around the use of EDI § Send EDI once in one time. § Send EDI before sending the hardcopy. § Check the EDI with the Inland Carrier Tool (website) or with the Copino Status Request (EDI). § Feedback: The number of pre-notified containers minus all the negative APERAKS-messages make up the preliminary load/discharge list.

Fase out of the hardcopy On short notice, inland carriers with high quality EDI will be given the opportunity to leave the hardcopy out of the procedure, provided: § ECT will always receive 100% correct EDI, no later than 8 hours prior to ETA CAL/CAR. § Sending of a complementing “object summary” to cross check total numbers and details of specials. Also for prenotification of empty load containers on guideline

Relevant dates § EDI has become mandatory from June 1 st. § A four month transition period (till October 1 st) has started in order to enable a successful implementation. § During this transition period the Quantity and Quality of your EDI will be monitored more closely than before. The results will be reported to you in order to optimize your pre-notification. § As from the first of October, ECT will exclusively accept EDI pre-notified containers with a matching booking or release number.

No Match – No Access Ronald van den Broek

Logistiek Concept Delivery Boxoperator Modality IN Acceptance order Modality OUT Deepsea Feeder Match by booking number Delivery notification Receipt Dispatch Inlandcarrier 3 rd party

Logistiek Concept Pick Up Boxoperator Modality IN Modality OUT Release order Deepsea Feeder Pick up notification Inlandcarrier Receipt 3 rd party Dispatch Match by pin code Inlandcarrier

ECT Webservices For delivery and Pick up pre-notification, ECT offers the following tools available on ECT. NL: § The ECT Webconverter § The Inland Carrier Tool Export and Import

EDI management reports Daily: standard report illustrating an overview of all handled containers divided into four different categories. Of every category, a list of related container numbers is provided. Delivery EDI Hardcopy Booking OK Booking not OK gewenste onbekende preferred Unknown situation booking situatie boeking No EDI Geen EDI manual manuele unknown onjuiste input invoer booking boeking Pickup Pin/Release OK not OK EDI preferred Unknown gewenste onbekende situation pin/release situatie No EDI Geen EDI manual manuele unknown onjuiste input invoer pin/release Hardcopy Weekly: extended report with special attention to specific trends and structural developments.

Barge delivery graph

Rail delivery graph

Matching by booking/release nr all box operators le /re tie 1 or Acc de e r pta up 2 ck on pi ti y / ca er tifi liv o de re-n p as e all inland carriers Match on Booking/Release nr. ECT Feedback on daily basis for all containers 3 EDI / No EDI Match / No Match

Inland carrier delivery graph

Inland carrier container list pickup Plaatje van ene pickup diagram

Cargo Opening Time Cargo Closing Deepsea Piet van Dijk

Cargo Opening Deep-Sea § As from the 1 st of May, ECT only accepts delivered containers for Deepsea vessels arriving within 8 days. § This period of 8 days is based on the long term schedule of Deepsea vessels.

Cargo Closing Deep-Sea § Administrative and physical closing 24 hours before the deep-sea vessel’s Estimated Time of Arrival (ETA) as per May 1 st 2008. § These procedures are in line with anticipated EU regulations 2009

Administrative Closing § Lines send load list latest 24 hours before ETA § Load list received by ECT is final. § Load list is complete and accurate. § No changes, no voids, no dummy numbers. § Split call: load terminal leading.

Physical Closing § Containers not present are cancelled from load list. § Containers that remain on the load list: – Containers from objects in operation – Late Arrival Requests – Inter terminal transport containers and containers from depot(s). – Custom blocked containers

Internal Operational Reality § At a certain moment ECT internally needs to finalize closing procedure (blocked containers, depots, vessels in operation etc. ). This is done at 6 hours before ETA of vessel (final closing). § Changes in ETA (>24 hours Cargo Closing Time) of the vessel result in a change of all deadlines. The processed actions cannot be changed.

Delta Barge Feeder Terminal (DBFT) Theo van Zijll

Questions

Contact details Commercial Rail: Wouter van Dijk Barge: Piet van Dijk 0181 -278490 0181 -278082 Operational Rail: Jan van de Starre 0181 -278324 Barge: Theo van Zijll 0181 -278908 Quality & Optimization Rail: Roel Kuyper Barge: Ronald v/d Broek Anton Borel 0181 -278796 0181 -278241 0181 -278116

Drinks and snacks