Automation of the Change of Station Function

Automation of the Change of Station Function • • Web Form for Submitting Vouchers Reporting of Vouchers Calculation of RITA Software updated to stay current with FTR 302 • Capability to handle Extended TDY • Capability to export data fo financial system Confidential for Government Use Only

M Linqs System Overview • History Ø First released in April 2004 Ø Currently supports over 30 government agencies • Technical Architecture Ø Completely web based Ø Zero-client installation Ø FEA Compliant – Microsoft. NET platform Ø Microsoft SQL Server database Ø Section 508 Compliant Ø XML and CSV interfacing options Confidential for Government Use Only

System Overview (cont. ) • Functional Capabilities ØFTR Chapter 302 / DSSR / FAM Compliant ØHouse Hunting ØMiscellaneous Expense ØEn Route Travel ØTemporary Quarters ØHousehold Goods ØReal Estate ØTaxes (WTA, RITA, W-2 Form) ØStandard Data Output ØRobust Management Reports Confidential for Government Use Only

End-to-end Expense Management • Automates entire relocation expense management lifecycle ØAutomates collection of key employee data ØCaptures and stores all relocation data ØAutomates Authorization and Voucher process including amendments ØAutomatically calculates allowances including relocation tax entitlements (WTA and RITA) and produces year-end W-2 forms ØProduces robust management reports forecasting and budget analysis Confidential for Government Use Only

Collection of Key Employee Data • Employee Questionnaire allows transferee to enter key data for automated input ü ü ü ü Name and Addresses Tax ID and Salary Retirement Plan Grade and Title Family information Allowance preferences HHG Weights Reimbursement methods Confidential for Government Use Only

Stores All Relocation Data • System stores detailed expense data for greater accountability, auditing and reporting ü ü ü Confidential for Government Use Only Daily expenses by allowance Per Diem rates and amounts Line of accounting Object class and code Payment method Vendor details Method of reimbursement Mileage and tax rates Applicable multipliers Taxability Maximum allowances

Authorizations and Vouchers • System tracks authorization and voucher processing throughout the entire relocation lifecycle tracking all changes and amendments ü ü Authorizations Vouchers Amendments Year 2 RITA Vouchers Confidential for Government Use Only

Relocation Tax Entitlements • System automatically calculates all tax entitlements and provides the ability to produce year-end W-2 tax forms ü ü ü ü Confidential for Government Use Only WTA RITA W-2 Forms Federal Withholding State Withholding FICA and HIT Employer Contribution

Robust Management Reports • System provides robust reporting features along with ad-hoc reporting support ü ü ü Cash Flow Report Employee Report Accounting Report Destination Report Unsubmitted Voucher Ad Hoc Reporting § Data Dictionary § ERD Confidential for Government Use Only

Benefits • Increased efficiencies and productivity through automated and streamlined process • Consolidated relocation data for the entire enterprise • Increased audit ability and accountability • Faster and more accurate reimbursements lead to happier transferees • Ensured compliance with government and agency policies Confidential for Government Use Only