Automating Accounts Payable Imaging Made Easy With Simple. Capture! ABBYY USA
Automating Accounts Payable Agenda: 1. What are the issues in AP? 2. How can we resolve them? 3. What is the ROI and what are the benefits of automation 4. Demo of the solution: Simple. Capture Confidential http: //www. artsyltech. com
Automating Accounts Payable Confidential http: //www. artsyltech. com
Automating Accounts Payable Confidential http: //www. artsyltech. com
Automating Accounts Payable Confidential http: //www. artsyltech. com
Typical AP Process Manual Receipt & Handling Receive invoices at AP Dept. Batching, sorting stamping with date rec’d, and assigning GL codes Sort invoices Manual AP Process Send invoices to the AP Rep responsible for processing invoices AP Rep keys invoices into the ERP system. Line-item matching may be performed on PObased invoices. Perform batch edit reporting Perform check run Correct entries as needed or proceed directly to releasing batches for payment Manual Paper Filing & Retrieval Send invoices to temporary on-site storage Send invoices to longterm off-site storage Pull invoices for audits and various other business requirements Confidential http: //www. artsyltech. com
Automating AP Process with Simple. Capture A Semi-Automated Solution for the Processing of Invoices & Purchase Orders Simple. Capture is a technology that will lower invoice & data capture processing time and costs which will allow the Accounts Payable process to run more efficiently Confidential http: //www. artsyltech. com
Automating AP Process with Simple. Capture allows you to: • Reduce data entry by 50 -80% • Apply business rules • Validate against databases Confidential http: //www. artsyltech. com
Simple. Capture Key Benefits • Input from any image source • Image pre-processing • Pre-built profiles • OCR, OMR, Bar Code recognition • Click-entry • Cursor Guided Operation • Assisted search values • Auto-Find • Auto-Filling • Click-entry of tables • Column recognition, with cross validations Confidential http: //www. artsyltech. com
Simple. Capture Key Features • ODBC, SQL, and XML export • Image and Metadata export • Integration with: • Share. Point • Alchemy • Paper. Vision • Laserfiche • Sentry File Confidential http: //www. artsyltech. com
Automated AP Process Automated Receipt & Handling Receive invoices at AP Dept. ed at om ed at AP Rep keys invoices into the ERP system. Line-item matching may be performed on PObased invoices. Batching, sorting stamping with date rec’d, and assigning GL codes om ut A Sort invoices ut A Send invoices to the AP Rep responsible for processing invoices Perform batch edit reporting Perform check run Correct entries as needed or proceed directly to releasing batches for payment Automated Paper Filing & Retrieval Send invoices to temporary on-site storage u A ed at Send invoices to longterm off-site storage om t Pull invoices for audits and various other business requirements Confidential http: //www. artsyltech. com
ROI Calculation Invoice Processing Labor ØCurrent Full Time Employees (FTE) 4 ØEstimated FTEs with Simple. Capture 2 Total Labor Reallocation or Reduction 2 Ø 1 FTE @ $40, 000/year = $40, 000 Expense Reduction ØInvoice Processing Labor (2 x $40 K) Total Annual Savings $80, 000 ROI achieved in 4 months! Confidential http: //www. artsyltech. com
Benefits of Automation • Reduce costs • Improved business process • Take advantage of early pay discounts • Fewer errors • Better vendor relations Confidential http: //www. artsyltech. com
Semi-Automation vs. Full Automation Automated Semi-Automated High cost of creating and maintaining templates No Templates Manual processing of one time or low volume customers Semi-Automatic processing of all Invoices & Orders Long and costly implementation And training process Implementation and training quick and easy Confidential http: //www. artsyltech. com
Automating Accounts Payable DEMO Confidential http: //www. artsyltech. com
Summary Why Simple. Capture will improve time factor for your business? • Easy to install, set up and use • Includes pre-built invoice and purchase orders profiles • Auto-Find self-learning technology • Database Look-up & cross checks provide automatic data validation • A range of licensing options that fit any budget and requirements • Page-unlimited licenses • Low-cost versions for small business Confidential http: //www. artsyltech. com
Simple. Capture in Accounts Payable Thank You! Artsyl Technologies, Inc. 905 -326 -0676 www. artsyltech. com Confidential http: //www. artsyltech. com
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