August 2012 Chapter Leader Webinar Mary Beth Lech, CFCM, Fellow NCMA Chapter Relations Manager 1. 800. 344. 8096 x 1119 mlech@ncmahq. org
Today’s Agenda • • • • • • Monthly Web. Ex recordings Staff News Board of Director meeting actions Chapter Elections Chapter Annual Performance Survey Chapter requirements and Chapter Annual Reporting (APM 5 -7 Chapter Policies) SWOT Analysis CMLDP Upcoming Events World Congress 2012 wrap up Leadership Summit 2012 wrap up www. ncmahq. org Log on for Member Directory and Speakers Roster NES Webinars Certification exams NCMA Resources page NCMA Chapter Guide NCMA Chapters page Certificates! Did You Know… Chapter Grants Social Media What’s On Your Mind? 1
Monthly Chapter Leader Web. Ex Recordings Now Available • NCMA monthly chapter leader Web. Ex discussions are now being recorded for you to listen to as a refresher at a later date. • Go to the NCMA Chapter Resources page and in the left column, click on Chapter Training Materials. Copies of the briefing charts are also available for you there. 2
Staff News • Cambria Tidwell, CAE, has left NCMA after six years of service to NCMA. • Barbara Hansen, Customer Service Representative has left NCMA. 3
Actions from NCMA Board of Directors Meeting in July • Sara Brown, CFCM, of the Rio Grande chapter has been appointed to fill the unexpired term of Mike Fischetti • THREE chapters de chartered due to inactivity for several years: – Anaheim Area (CA) – Cincinnati (OH) – Coronado (AZ) 4
It’s time to think chapter elections! • Step 1 -What do your bylaws say? • Step 2 -Form a nominations and elections committee – How about using your Fellows for this? • Step 3 -Form a slate of candidates • Step 4 -Vote • Step 5 - Report results to HQ • Step 6 -Installation 5
Chapter Requirements • Specified in APM 5 -7 Chapter Policy • Link to APM 5 -7 6
NCMA Annual Performance Survey • Requirement of NCMA APM policy 5 -7 • YOUR opportunity to tell NCMA how we did. – How well did NCMA serve your chapter? • PY 2011 – 12 Chapter Leaders will receive the survey link during the week of Aug 13 th. • We do appreciate your responses. 7
Chapter Annual Requirements • Due on or before August 31 st • Chapter Annual Report • Chapter Financial Report for PY 11 -12 • Chapter Audit Report for PY 11 -12 • Chapter Officers and Volunteers for PY 12 -13 • Copy of Chapter Bylaws 8
Chapter Annual Report • Due by August 31 st to awards@ncmahq. org • The chapter’s annual report is how you tell NCMA how you connected your chapter and your chapter members to NCMA goals and objectives. – How did your provide value to your members – How did you connect NCMA and your members – How effective were your chapter operations • Keep in mind that what you do in your chapter should support the NCMA long range goals. – Use the CAR process as a chapter SWOT analysis for the new year • Strengths, Weaknesses, Opportunities, Threats 9
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What you submit in your CAR • Two parts – Part 1 is a NTE 1 -3 page Executive Summary (or no more than 4 Power Point charts), signed by the Chapter President, either incoming or outgoing; AND – Part 2 is a self evaluation based on the criteria provided. • The self-evaluation should be more than yes or no answers. Additional details, i. e. titles and dates of the programs, meetings; names of the people teaching, attending, writing or serving should be provided in the column marked “Additional detail/information or description. • Both will be considered in the Graalman evaluation. 11
Spreadsheet and Documentation • The spreadsheet provided is to be used for your chapter’s self evaluation and provides examples of what could represent success against these objectives. • Both the executive summary and the self evaluation spreadsheet will be used to rate the CAR. • The chapter bylaws, financial report, audit and roster for PY 2012 -13 do not count toward this page total. 12
Important Link • Go to the NCMA Resources Page –Chapters Tab • Chapter Leader Materials – Graalman Information • Remember that to open the spreadsheet you need to right-click files and "Save Target As" to a location on your computer. This will allow files to upload properly. 13
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New Review Team Chair this year • Bill Swan, CPCM, Fellow of the Jacksonville Chapter • Bill is the former Functional Director for Awards and Honors • Bill has co chaired the review with Joan • twoswans 911@comcast. net • 912 -265 -7530 15
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Notifications now in process • Once all notifications are made, and offers accepted, the official announcement of the class list will be made and posted on the NCMA website. • Chapter presidents who have a new CMLDP class members will receive an e mail with the announcement. 17
Support CMLDP! • Did you know that 66% of all CMLDP graduates or currents students have been elected to major chapter officer positions? – They are the future of our profession and of our Association. They are your future chapter leadership! • If your candidate isn’t selected, keep them involved in chapter volunteer positions. – Support their application next program year 18
Thank YOU for your financial donations to CMLDP this year! • Battlefield-Dulles Chapter • Bluegrass Chapter • Research Triangle Park Chapter 19
Upcoming Events • Save the dates! • Government Contract Management Conference 2012: November 5– 6, 2012; Renaissance Hotel, Washington, D. C. • Mid-Year Leadership Conference 2013: January 18 – 19, 2013; Planet Hollywood Resort and Casino, Las Vegas, NV • Aerospace and Defense Contract Management Conference 2013: March 14– 15, 2013; Westin San Diego, CA • World Congress 2013: July 21– 24, 2013; Pasadena Convention Center, Pasadena, CA 20
LET’S CELEBRATE THE CONTRACT MANAGEMENT PROFESSION. . .
Hall of Proclamations—Boston 2012 22
To Celebrate Contract Managers! • ALL chapters will be offered a complementary link to one of the recorded presentations from World Congress. • NCMA will determine which session will be offered once we return from Boston and listen to the quality and content of the recording. • Once the chapters are notified that the link is available, you will have 60 days for your chapter to access the link and use as a chapter program. 23
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Presentations are a MEMBERS ONLY benefit—You need to Log In to Access LOG IN HERE 25
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Did you download the World Congress 2012 i. Phone App from i. Tunes? • Everything you need to know at your finger tips! • Search in i. Tunes for NCMA WC 12 27
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Leadership Summit 2012 • Presentations are available on the Chapters tab of the NCMA Resources page – http: //resources. ncmahq. org/chapters/Chapter%20 Trainin g%20 Materials/Forms/All. Items. aspx? Root. Folder=%2 fchap ters%2 f. Chapter%20 Training%20 Materials%2 f. Leadership %20 Summit%2 f 2012%2 f. Presentations&Folder. CTID=&Vie w=%7 b. FBED 3 CDE%2 d 9035%2 d 4 F 03%2 d. AC 60%2 d 59 BC 1 EAC 303 C%7 d • Don’t forget to send in your survey • Training certificates have been e mailed to you. – Contact meetings@ncmahq. org if you haven’t received your certificate 29
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Leadership Summit 2012—Were You There? 31
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We will discuss chapters hosting NES on the September Chapter Leader Webinar 40
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Participants earn 1. 5 CPEs. Upcoming Webinars… • September 13: Ethics and Compliance • Program Details and Registration • October 18: Mandatory Disclosure • Program Details and Registration 43
Certification Exams Offered at GCMC • You must have an approved application on file with all fees paid in advance; no walkins are allowed. The cut-off date for submitting your application is Friday, October 19, 2012. • Complete and submit this form by October 19, 2012. • Member Exam fee : $50 Non member fee: $90 44
YOUR chapter can proctor the certification exams at your location • Contact the certification team for details on how you can host! Certification@ncmahq. org 45
Send your event information to chapterrelations@ncmahq. org 46
YOUR chapter ought to be in pictures! 47
How to submit events and photos? • Send to chapterrelations@ncmahq. org • Photo: include a suggested caption, and identify the people in the picture • Events: Title, date, location and a web link 48
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James E. Cravens Membership Award • Does your chapter create membership magic? • Who is your chapter’s membership magician? • Nominations due by August 15 th to awards@ncmahq. org – Presentation at Mid Year 2013 61
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Chapter President… • Did you know that you receive an automatic e mail from NCMA when a new member wants to volunteer in your chapter? • Did you know that you receive an automatic e mail from NCMA when your chapter has a member who passed a certification exam? • Did you receive your letter about the chapter grant program for PY 2012 -13? 63
Chapter Grant Program for PY 2012 -13 • What innovative program would you like in your chapter that you might be able to execute if given a financial boost up? • NCMA Bo. D has targeted $50, 000 for this year’s grant program • Applications are due NLT Sept 21 2012 • http: //resources. ncmahq. org/chapters/Chapter%20 Leader %20 Materials/Forms/All. Items. aspx? Root. Folder=%2 fchapt ers%2 f. Chapter%20 Leader%20 Materials%2 f. Chapter%20 Gr ant%20 Information&Folder. CTID=&View=%7 b 67106 F 6 B% 2 d 8 B 3 F%2 d 4508%2 d 9 ECA%2 d 30 CE 21 D 180 C 6%7 d 64
Last Program Year… • 35 chapters submitted 86 grant requests totaling over $187, 000. • $50, 000 was budgeted for distribution, • All but $43. 13 distributed to 29 chapters • Types of grant requests supported: • • • Mid Year Leadership Conference NES Support Certification Study Groups and Certification materials Webinars Local chapter hosted education conference Outreach at job and career fairs 65
Attention Chapter Presidents and Membership Chairs! • You recently received an e mail from Mike Wright with your snapshot of your chapter’s membership as of June 30, 2012 • Don’t forget to check your monthly membership reports that we post: – – Member Anniversary Dates (5 year increments) New Member Lapsed Members Member in Grace • All found on the chapters tab of NCMA Resources 66
You can always retrieve your chapter membership roster 24/7 • Special locked area of the NCMA Resources page • Please contact Mike Wright if you can’t access – He will verify that you are allowed access prior to release of the user name and password – DO NOT SHARE the log in information!!! • Log in will change on Sept 1 st. You will be notified of the new log in information 67
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Does your chapter need • • A logo? Letterhead? A newsletter masthead? Contact chapterrelations@ncmahq. org 69
Does your chapter need event liability insurance? • Send the who, what, where, when to chapterrelations@ncmahq. org within 10 days of the event. • No cost to the chapter 70
Does your chapter… • Need a copy of Quicken © software? – Chapter is entitled to one FREE copy • Need a Share. Point page? • Need to order a chapter banner? • Contact chapterrelations@ncmahq. org 71
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Are you using social media in your chapter? • • • Get Connected Now! http: //www. facebook. com/NCMAHQ http: //twitter. com/NCMA http: //www. ncmahq. org/linkedin http: //www. ncmahq. org/flickr http: //www. ncmahq. org/youtube 73
Check out NCMA on You Tube! http: //www. youtube. com/user/NCMAHQ 74
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#ncmawc 81
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Important Dates! • August 31 st – End of year Reports are due • Chapter annual report (two parts) • Financial Report • Audit Report • Chapter Officers List • Chapter By-Laws • September 19 th, 11: 30 AM (Eastern) – Chapter Leader Webinar • Third Wednesday of every month • September 20 th, 11: 30 AM (Eastern) – Share. Point Walkthrough with Mike Wright 83
What’s On Your Mind? ? 84
Where Did the Summer Go? ? 85
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